OVERTIME
Definition
Definition
22001 - Overtime is time spent in performing official duties outside normal hours of work.
**22002 **- Overtime allowance shall be paid to officers on GL. 01-10 who actually do overtime.
Authority for working overtime
22003 - Only overtime work duly authorized and approved by Directors and above shall qualify for payment.
Normal working week
22004 - The normal working time per week for the purpose of computing overtime payment due under this chapter shall consist of five days of eight hours a day from Monday to Friday.
Payment of Overtime
22005 - Payment for Overtime where due will be made for time worked in excess of the normal working day.
Method of calculating Overtime
22006 –
- Overtime shall be calculated in half hours and to nearest half-hour. Example: a man works 15 minutes overtime that period is disregarded for the purpose of over time payment.
- Overtime shall be computed in respect of each day and there shall be no aggregation of periods disregarded under section (a) of this Rule. Payment shall be made monthly.
Rate of payment of Overtime
22007 - Payment for overtime on normal working days will be at the rate of time and a quarter.
22008 - The hourly rate of salary shall be calculated at 1/190th of the monthly salary for the monthly rated staff.
Work-free days
22009 - For the purpose of this Chapter a "work-free day" means that day in each period of seven days which is regarded as work-free, e.g. for a large number of officers, Saturdays and Sundays are normal work-free days, but this is not always so, hence the need for a generic term:
Payment for time worked on work-free days
22010 - For time worked on work-free days, double time hourly rate shall be paid; subject to a minimum payment for four hours in respect of each day.
Payment for time worked on public holidays
22011- Established staff will receive for actual time worked up to eight hours at the scheduled single-time hourly rate subject to a minimum payment as for four hours. Time worked for in excess of eight hours will be paid at the scheduled time-hourly rate.
Fees paid by public for overtime services rendered by officers
22012 - These are credited to Government revenue, the officers in question receiving payment for Overtime under this chapter.
Effect on acting appointment
22013 - Where an officer eligible for overtime payments is gazetted as acting in a post which attracts overtime payments, he will be paid for overtime on his full acting salary. If however, the post in which the officer is acting is one which does not attract overtime payments, no overtime payment will be made; but if the officer receives no acting allowance in the post for the reason that his substantive salary is higher than the minimum of the acting post, he will qualify for Overtime payment at the rate attaching to his substantive salary notwithstanding the fact that the acting post is not in itself overtime- earning.
Limitation of total monthly overtime
22014 - No officer qualified for overtime payments shall work overtime in excess of 45 hours in any one month, unless this is authorized in special circumstances by the Permanent Secretary/Head of Extra-Ministerial Department.
22015 - Except where the salaries have been so fixed taking into consideration the special circumstances of the duties being performed, monthly-rated, established staff, will, wherever practicable, be given time off on a working day in lieu of time worked on a work-free day or public Holiday.