COMPENSATION, INSURANCE AND PERSONAL EFFECTS

SECTION 1 - COMPENSATION FOR LOSS OF PRIVATE PROPERTY

SECTION 2 - PASSENGER INSURANCE

SECTION 3 - PACKING OF PERSONAL EFFECTS

SECTION 1 - COMPENSATION FOR LOSS OF PRIVATE PROPERTY

Personal Effects

10101 − (a) Officers will not in general be entitled to compensation from public funds for loss of property in circumstances arising out of their services, and their attention is drawn to the possibility of insuring their property against many types of loss or damage. Cases of loss arising through special circumstances will be considered on their merits; but even if compensation is approved ex-gratia by the Government, it will as a rule be given only in respect of articles actually or conventionally necessary at the place of the loss when it occurred, and the amount of the grant will as a rule be limited to two- thirds of the current value of such articles and on production of police report and sworn affidavit from the court. Claims for compensation may be withheld altogether if the loss or damage was due to negligence for which the officer was responsible or which could reasonably have been covered by insurance.

(b) If it is necessary to ensure Government furniture as well as personal effects of an officer occupying government rented building or quarters, it will be necessary for such officer to pay into revenue his share of the insurance premium paid on his behalf during the period of his occupation of such building in order that he may have his share of claim from the insurance company in the event of any loss or damage to his property in such building.

10102 - (a) If the motor vehicle of an officer, whilst being used for official duties, is damaged as the direct result of civil disturbance, Government will accept responsibility for such damage. For the purpose of this Rule, "Official Duties" will be deemed to include journeys between house and office.

(b) If an officer's private vehicle while being used for official duties is damaged beyond repairs as a result of accident, the government shall accept responsibility to the extent of the difference between the indemnity covered by the insurance and the cost of replacing the vehicle.

SECTION 2 - PASSENGER INSURANCE

Insurance at Government Expense

10201 - The following persons when traveling by air land or sea at Government expense will be eligible for free insurance cover to be provided by the Ministry/Extra-Ministerial Department of the staff concerned as follows:

Traveler Capital Benefits

Staff : N2,000,000

Wife of Staff : N1,000,000

Child of Staff : N1,000,000

Non-Official : N1,000,000

NYSC : N1,000,000

Responsibility for Insurance

10202 - A passenger traveling to and from any destination inside or outside Nigeria with the authority of Government, free insurance bolt insurance cover for the capital benefits, prescribed in Rule 10201, will be automatic and will not require the completion of any formalities by the passenger. If the passenger wishes to arrange excess of the capital benefits provided by Government he must do so privately and at his own expense.

Stop-over Facilities

10203 - The free cover referred to in Rule 10202 above is provided for a period of normal travel time only, though this is automatically extended when the passenger is delayed due to no fault of his own. Where a traveler takes advantage of "stop-over" facilities and so does not reach his destination during the normal travel time, the insurance cover lapses at the first place of stop-over. All officers to whom Rule 10202 applies and who make stop-overs en route or from a country outside Nigeria should therefore make their own arrangements for insurance from the place of stop-over onwards. Refunds of the extra premium so incurred will only be made in respect of the capital benefits prescribed in Rule 10201.

Marine Insurance on Motor Vehicles

10204 - An officer who is obliged for a purpose connected with his duties, to transport his motor vehicle by sea between Nigerian Ports is eligible to be refunded the cost of insuring the vehicle against marine risks during the journey.

SECTION 3-PACKING PERSONAL EFFECTS

Application

10301 - The following four rules apply to officers transferred to duties outside Nigeria and who have not been able to make their own arrangements for the forwarding of their personal effects.

Facilities Provided

10302 - If an officer applies to his Permanent Secretary/Head. of Extra-Ministerial Department and provides him with the information, etc. Specified in this Rule Government will, subject to the conditions specified in Rule 10303, pack and mark for shipment the baggage he has left in Nigeria and arrangement for its shipment by the National Clearing and Forwarding Agency who will be authorized to issue whatever ocean freight warrant the officer may be eligible for in respect of the baggage in question.

The following information is required:

  1. the full address to be marked on the baggage;
  2. the address to which letters to the officer regarding the baggage should be directed.
  3. the name and address of his authorized clearing agent at the port of entry of such baggage to whom relevant documents and keys should be sent should the officer not desire to affect his- own clearance;
  4. details of the baggage to be prepared for shipment. These details should be as full as possible; they must make specific mention of any fire-arms, ammunition and other dangerous items included in the baggage and should, if possible, be accompanied by packing lists showing the contents of each package and their approximate value;
  5. the keys of any locked packages which the officer wishes repacked before shipment;
  6. the whereabouts of the baggage
  7. the statement of the part of the journey for which he wishes the post baggage to be insured and the value he wishes insured; pains
  8. any deposits required by the National clearing and Forwarding Agency (see Rule 10305).

Conditions

10303 - It shall be a condition on which an officer avails himself of Condition these facilities that he accepts responsibility for:

  1. paying for any transport within and outside Nigeria in excess of that transport provided free under the Public Service Rules;
  2. paying the cost of any labour and materials used, at the o discretion of Government, in packing or repacking the baggage ready for shipment;
  3. arranging for and paying the cost of any insurance he desires;
  4. paying the cost of any other necessary charges incurred by Government;
  5. any loss or damage to the baggage during package, storage and transit;
  6. obtaining and forwarding to his Permanent Secretary/Head of Extra-Ministerial Department the necessary export permits.

Responsibility of the Officer

**10304 **– To minimize the risk of loss or damage and to facilitate the handling of baggage, officers are advised, in their own interest, to list all their personal effects, baggage by baggage, prior to proceeding on leave and to pack them in such a way that they could be shipped as they stand.

Procedure by Permanent Secretary/Heads of Extra-Ministerial Department

10305 - On receiving an officer's application to have his baggage Procedure prepared for shipment, the Permanent Secretary/Heads of Extra- Ministerial Department shall:

  1. complete the necessary "Application for Shipment of Unaccompanied Baggage" "Form Gen. 52 and forward it to the National Clearing and Forwarding Agency;
  2. ensure that baggage is marked in large clear letters with the name of the officer and consigned to the National Clearing and Forwarding Agency at the Lagos Terminus (Iddo) if sent by rail. The number of the waybill and date of dispatch should be forwarded to them by the quickest means. If baggage is, sent by road it should be delivered to the Baggage Officer of the National Clearing and Forwarding Agency;
  3. obtain and forward to the National Clearing and Forwarding Agency a Statement showing the number and type of package. Insurance will be arranged by the National Clearing and Forwarding Agency, if desired by the officer, in which case he should state the value for which cover is required.
  4. forward to the National Clearing and Forwarding Agency by registered post keys for opening of cases if required by Customs;
  5. obtain from the officer concerned the name and address of a clearing agent nominated by him which should be communicated to the National Clearing and Forwarding Agency for the onward dispatch of shipping documents and keys. If so requested, the National Clearing and Forwarding Agency is prepared to appoint such an agent at the port of destination.
  6. advise the National Clearing and Forwarding Agency the extent to which the personal effects of retired officers and their transport are covered by Government funds. The balance of freight will be recoverable from the officer before the loads are shipped. Donors
  7. any officer having baggage in excess of his normal entitlement should contact the National Clearing and Forwarding Agency on the appropriate deposit to make;
  8. as the National Clearing and Forwarding Agency is to be contacted at the Lagos Ports so also could officers outside Lagos wishing to send their baggage contact the officer in-charge of National Clearing and Forwarding Agency at Port Harcourt, Calabar, Warri and Sapele or any other Port.