[{"data":1,"prerenderedAt":166},["ShallowReactive",2],{"search-api":3},[4,11,19,26,33,39,45,51,57,63,69,75,81,87,93,99,105,111,117,123,129,135,141,147,153,159],{"id":5,"path":6,"dir":7,"title":8,"description":7,"keywords":9,"body":10},"content:0.index.md","/","","Home",[]," Abia state Public service rules For use in the CIVIL SERVICE OF ABIA STATE Easy to use Highly accessible Free for all Search enabled Dark & light mode ",{"id":12,"path":13,"dir":14,"title":15,"description":7,"keywords":16,"body":18},"content:1.introduction:1.getting-started.md","/introduction/getting-started","introduction","National Anthem",[17],"Abia state anthem"," National Anthem Nigeria we hail thee, Our own dear native land, Though tribe and tongue may differ, In brotherhood, we stand, Nigerians all, and proud to serve Our sovereign Motherland. Abia state anthem Abu Chukwu k'abia bu Obodo ahia na Oru aka Steeti mbu ekere Anyi ga arusi oru ike, Ibu ndi mbu Abia ga adi ukwu Egbe bere ugo bere Igwe bu ike Chukwu gozie Abia",{"id":20,"path":21,"dir":14,"title":22,"description":23,"keywords":24,"body":25},"content:1.introduction:2.preamble.md","/introduction/preamble","PREAMBLE","The civil service Rule did not undergo any review during the long years of Military Rule in Nigeria. Most of the rules became out of tune with realities.",[]," PREAMBLE The civil service Rule did not undergo any review during the long years of Military Rule in Nigeria. Most of the rules became out of tune with realities. With the advent of the Fourth Republic, however, efforts are now being geared towards its review in order to fully entrench the rule of law in our society. The Abia State Public Service Rule has been reviewed from, the Federal Public Service. It has been tailored to fall in line with the realities in Abia State. However, like the Federal Civil Service Rule, the Abia State Public Service Rules apply to the entire Abia State Public Service including the Governor, the Deputy Governor etc. hence Rule 01001 which stipulates inter alia: \"These Public Service Rules apply to all officers except where they conflict with the specific terms approved by the Federal Government and written into the contract of employment or letters of appointment. In so far as the holders of the offices of the Governor, the Deputy Governor etc. and any other similar organ that derive their appointment from the constitution of the Federal Republic of Nigeria are concerned, these Rules apply only to the extent that they are not inconsistent with the provisions of the constitution of the Federal Republic of Nigeria in so far as their conditions of service and any other law applicable to these officers are concerned\" The Abia State Public Service Rules should be read in conjunction with circular Instructions and Gazette Notices on the same subjects issued on or after 1st January 2001. Each Rule has been given a number containing five digits of which the first two indicate chapter, the third indicates the section within the chapter while the last two give the number of the individual Rule within the Section. E.g. Rule 04207 means the seventh Rule in section two of chapter four. As usual amendments to these Rules shall be made through circulars which would be issued from time to time. Public servants in Abia State are encouraged to avail themselves of the opportunity of its publication and to get fully informed of the Rules contained therein and to serve as reference document.",{"id":27,"path":28,"dir":29,"title":30,"description":7,"keywords":31,"body":32},"content:3.Regulations:1.introduction.md","/regulations/introduction","regulations","Introduction",[]," INTRODUCTION Application 01001 **– **It shall be the duty of every officer to acquaint himself with the Public Service Rules, other regulations and extant circulars. These Public Service Rules apply to all officers except where they conflict with specific terms approved by the State Government and written into the contract of employment or letter of appointment in so far as the holders of the offices of :- The Governor; The Deputy Governor; Chief Judge of the State; Judges of the State High Court; Magistrate of State Magistrate Court; President and Judges of the Customary Court of Appeal; The Chairman and members of the following executive bodies namely: - The State Civil Service Commission The State Judicial Service Committee The State Independent Electoral Commission The Local Govt. Service Commission The Secondary Education Management Board The State Primary Education Board The Health Management Board The Auditor-General of the State and any other similar organs that derive their appointments from the constitution of the Federal Republic of Nigeria are concerned. These Rules apply only to the extent that they are not inconsistent with the provisions of the constitution of the Federal Republic of Nigeria in so far as their conditions of service and any other law applicable to these officers are concerned. Special definition 01002 – The special meanings with which various words and terms are used for the purpose of particular chapters and sections in these Public Service Rules are quoted at the beginning of such chapters or sections. General definition 01003 – Except where otherwise indicated by the context or in special definitions for particular chapters the following words and terms are used with the following meanings wherever they occur in these Public Service Rules:- Basic Salary includes any contract addition given to contract officers but excludes, for all staff, any inducement addition or other form of allowances. Child (of a Public Servant) means a child who:- a) is under the age of 18 years; and b)(i) is the officer's biological off-spring; (ii) or the officer's step-child being the biological off-spring of a spouse of the officer; or (iii) a child adopted by the officer in accordance with any statutory provision; and c) is entirely dependent on the officer. A child is not normally dependent on a female officer unless the father of the child is dead or she is divorced from him and has been awarded legal custody of the child without a maintenance order or she is a single parent. Civil Service is a body or organ which enjoys continuity of exercise. Essentially, Departments it covers Ministries and Extra-Ministerial Departments Classified Correspondence means Correspondence which has been graded Restricted, Confidential, Staff Confidential, Secret or Top Established Post means a post provided for under the personal emoluments sub-head of the estimates. Gazette means the Abia State of Nigeria Official Gazette. General Executive Cadre: comprises officers holding post of Chief Executive Officer, GL. 14 Assistant Chief Executive Officer, GL. 13 Principal Executive Officer 1, GL. 12 Principal Executive Officer II, GL. 10 Senior Executive Officer, GL. 09 Higher Executive Officer, GL. 08 Executive Officer, GL. 07 Assistant Executive Officer, GL. 06 It also includes officers holding corresponding \"Accounts\" posts e.g Executive Officer (Accounts). Head of Department means the Permanent Secretary/Head of Extra- Ministerial Department. Junior Officer means a pensionable staff from GL. 01-06. Junior Posts are posts graded on Salary Grade Level 01 - 06 in Ministries/Departments. Ministry includes Extra-Ministerial Departments. Monthly-rated means employment on monthly rates of pay. Nigerian Home Place means the place in Nigeria accepted in writing by Government as the place to which a staff would naturally wish to return when spending his leave in Nigeria. Nigerian Officer means an Officer other than an expatriate. Officer when used without qualification means staff in an established post\", either on pensionable, non-pensionable or contract terms. \"Expatriate Officer\" means a staff who is not a Nigerian. \"Public Service\" is Service which ranks as such for the purpose of the Pensions Act (Cap 346). \"Secretarial Pool\" is a pool of stenographic officers for posting to any Ministry or Extra-Ministerial Department as required. (It is controlled by the Permanent Secretary (Administration), Office of the Head of Service of the State. \"Senior Posts\" are posts graded on Salary Grade Level 07 and above and other posts attracting fixed salaries of equivalent salary grade levels in Ministries/Extra-Ministerial Departments. \"Staff\" means a person employed by the Abia State Civil Service Commission. \"Temporary Officer\" means a staff employed temporarily in an established post on non-pensionable terms. \"Trainee\" means a person appointed to a training post in any grade. It includes a pupil. \"Wife\" (of an officer) means a woman married to him under the marriage Act or Customary law or Islamic law. \"Interdiction\" when a serious case that may lead to dismissal has been instituted against an officer, the Permanent Secretary may interdict him on not more than half pay pending the determination of the case. Suspension: when disciplinary proceeding for a criminal case has been instituted against or about to be instituted against an officer, he shall be suspended from office without salary pending determination of the case. 01004 – Nothing in these Public Service Rules shall be construed as limiting the powers of the Abia State Government to amend or revoke any of its provisions at any time. Application of Public Service Rules to female Servants 01005 – Notwithstanding that throughout the Public Service Rules the terms 'Officer' and 'Staff are referred to in the masculine gender, the provisions of the Rules apply equally to female Public Servants. Public Service Rules to form part of inventory items. **01006 – **A copy of the Public Service Rules shall form part of the inventory items in each office of the Service to be handed over by a departing officer to his successor.",{"id":34,"path":35,"dir":29,"title":36,"description":7,"keywords":37,"body":38},"content:3.Regulations:2.appointment-and-leaving-the-service.md","/regulations/appointment-and-leaving-the-service","Appointment And Leaving The Service",[]," APPOINTMENTS AND LEAVING THE SERVICE SECTION 1 - GENERAL SECTION 2 - RECRUITMENT SECTION 3 RULES FOR APPOINTMENT ON PROBATION SECTION 4 - RULES FOR APPOINTMENT ON CONTRACT SECTION 5-RULES FOR NON-PENSIONABLE SHORT-TERM APPOINTMENT SECTION 6-TRANSFERS AND SECONDMENTS SECTION 7- PROMOTIONS SECTION 8 - LEAVING THE SERVICE SECTION 1 – GENERAL Authority for appointment 02101 – Appointment to public offices in the Abia State Civil Service shall be on the authority of the Abia State Civil Service Commission. These appointments are made either: a) by letter written by the direction of the Abia State Civil Service Commission; or b) by formal agreement between the officer and the Abia State Government or its appointed agents. Subject to Rules 02205, 02206 and 02207, Permanent Secretaries/Heads of Extra-Ministerial Departments are authorized to appoint eligible candidates to posts in respect of which the powers of appointment have been delegated to them. Appointment to senior posts 02102 – i) Appointment to posts graded GL. 01 – 04 shall be made by delegated authority. ii) Appointment to posts graded GL. 05 - GL. 12 shall be made by the Civil Service Commission. iii) Appointment to post graded GL. 13 and above shall be made by the Civil Service Commission but in consultation and specific direction of the Head of Service. Such appointments shall be made into available vacancies, after due advertisement as the need arises. Applications must comply strictly with the terms of Advertisement. Appointment to junior posts 02103 – i) Each Ministry/Extra-Ministerial Department shall work out the actual establishment or requirements for each Ministry/Extra Ministerial Dept. The Departmental Appointment Board (DAB) shall conduct the interview and appoint the officers. The procedure for appointment shall be the same as in appointments to senior posts. Authority for promotion 02104 – Promotions to all posts in the State Civil Service other than Authority those of Permanent Secretaries are vested in the Abia State Civil Service Commission which has however authorized Permanent Secretaries/Heads of Extra-Ministerial Departments to promote eligible candidates to posts in respect of which the powers of appointment have been delegated to them. Incremental date 02105 – Except as otherwise provided an officer's incremental date shall be the first day of the month in which he takes up the appointment or is promoted thereto. Seniority 02106 – Except where otherwise provided, seniority as between persons selected for appointment from outside the Abia State civil Service shall be determined by the date of assumption of duty. Where, however, two or more persons selected from outside the Service arrive on the same date, seniority among them shall be determined by the date of the letter from the Abia State Civil Service Commission confirming the selection or in the case of contract officers, by the date of agreement. Seniority in any Department shall be determined by the date of an officer's appointment to a particular class or grade in which he is serving. Unpaid staff is prohibited. 02107 – The employment of unpaid staff is prohibited. 02108 – i) Permanent Secretaries/Heads of Extra-Ministerial Departments will keep an up-to-date record of every officer under their control. Staff Record Form Gen. 60 shall be used and one copy must be sent to the Central Staff Records Office, in the Bureau of Establishments, Training and Pensions, within one month of the appointment. ii) Date of birth recorded on appointment by an officer shall not be changed throughout the career of the officer. SECTION 2 - RECRUITMENT 02201 – \"Recruitment\" means the filling of vacancies by the appointment of persons not already in the Civil Service of Abia State. It, however, excludes the transfer of officers from other civil service in the Federation to the Abia State Civil Service. 02202 – Direct appointment to the Abia State Civil Service may be in any of the following categories: as trainees or pupils, on probation in a pensionable post, on non-pensionable contract to a non-pensionable post, or against a pensionable post for a specific period. on month-to-month terms to a non-pensionable post or against a pensionable post, on temporary basis other than (c) and (d) when post prove difficult to fill, they shall normally be advertised. Trainee or pupil 02203 – When a candidate for employment requires additional professional experience before he can be regarded as fully qualified for appointment to a specific post, he may be appointed as a trainee or pupil for a normal service for two years in the post. This period may, however, be reduced in special circumstances. On completion of the “trainee period” the pupil may be appointed to the full grade on probation and will not be eligible for confirmation in the Service until he has fulfilled the conditions laid down in Rule 02302 where applicable. A confirmed officer who is advanced to the training grade for the purpose of acquiring the necessary experience to qualify him for substantive promotion to a senior post will be treated as if he had been seconded thereto and the period of such secondment will not normally exceed the period laid down for the training except with the special advice of the Bureau of Establishments, Training and Pensions. Probation 02204 – except where the Abia State Civil Service commission decides otherwise, all first appointments to pensionable establishment in posts other than trainee post (see Rule 02203) will be on probation. An officer confirmed in a lower pensionable office will not however be rewarded as on probation in a higher post to which he is promoted an officer be seconded or transferred as confirmed officer pensionable service elsewhere. Eligibility for appointment 02205 – To be eligible for appointment to the Abia State Civil Service, every applicant must: not be less than 15 years and not more than 50 years of age. possess minimum qualifications as are specified from time to time; be certified by a Government Medical Officer as sound in health and medically fit for government service; and possess a testimonial of good conduct from his last employer or, if not previously employed, from the last school or college he attended. Prior approval certain cases 02206 – a) Every applicant for employment by Government must state: whether he had been convicted of criminal offence; all employment he has engaged in; and a) if he has left any employment, why he did so; b) if he is still in any employment whether he is under any obligation to remain in it; and iii) a) whether he is free from financial embarrassment. b) no candidate shall be appointed to any post in the Abia State Civil Service without the prior specific approval of the Abia State Civil Service commission if: i) he has been convicted of a criminal offence; or ii) he has previously been employed in Government Service and been dismissed or called upon to resign or retire therefrom. Such approval must always be obtained irrespective of any delegation of the commission's powers. Procedure 02207 – \n(a) Senior Posts - All applicants for senior posts are required by the Abia State Civil Service Commission to complete Form No C.S.C. I as a result of which their antecedents are carefully scrutinized before they are invited for an interview for appointment. (b) Junior Posts - It is the duty of Permanent Secretaries/Head of Extra-Ministerial Departments to inquire carefully into antecedents of all candidates they consider for appointment to a junior post and to ensure that every candidate they select is eligible under Rule 02205 for appointment. The following procedure shall be followed for completing the appointment of a candidate selected, after such an inquiry, as prima-facie eligible and suitable. A candidate should be required to complete a letter of application on Form No. Gen. 69B. Any false statement made therein will be regarded as sufficient ground for non- employment or if such falsehood is detected after engagement for termination of employment without notice. If in the light of the information so supplied, the candidate is still considered eligible and suitable, he should be made an offer of appointment on Form No Gen.69 (for pensionable appointments) and provided with a blank. Form No. Gen 75 on which to signify his acceptance of the offer etc. If the candidate accepts the offer by returning within the specified time limit, Form No Gen. 75 completed in EVERY PARTICULAR he should be issued with a letter of appointment on FORM NO. GEN 69C, copies of which should be endorsed to the Permanent Secretary, Bureau of Establishment Training and Pensions, and to the Accountant-General of Abia State and the Auditor-General of Abia State. In the case of an appointment to the pensionable establishment FORM NO. GEN. 60 should accompany the copy of Form No. GEN. 69C sent to the Bureau of Establishment Training and Pensions. 02208 – Immediately he assumes duty, a new staff shall be required to enter his personal particulars on FORM GEN. 60 (Staff Records Form) a copy of which shall be attached to the appropriate documents forwarded to the Bureau of Establishments, Training and Pensions, as indicated in Rule 02207 (b) (iv) 02209 – It is the duty of every Permanent Secretary/Head of Extra-Ministerial Department to ensure that all officers and temporary staff in his Ministry/Extra-Ministerial Department sign an Oath of Secrecy on security Form I and that the oath so signed are carefully preserved. 02210 – No Public Officer shall become a member of any secret society and any public officer who is a member of such societies shall renounce his membership forthwith by making à statutory declaration to that effect, or resign his appointment, or retire from the service. 02211 – Contravention of Rule 02210 shall be regarded as an act of serious misconduct and shall attract appropriate disciplinary action which may include dismissal from service. SECTION 3. - RULES FOR APPOINTMENTS ON PROBATION Period of probation 02301 – Officers on probation will be required to serve for two years before being confirmed in the service. This period may however be reduced to not less than six months by deduction of any previous period of Civil Service rendered satisfactorily in posts of cognate status involving similar duties. The period of probation shall not exceed two years unless an extension is approved by the Abia State Civil Service Commission, such extension may result in the incremental penalty referred to in Rule 05206 if the commission so decides. Compulsory examinations 02302 – Within his probationary period an officer is required to pass the prescribed examination appropriate to his appointment: For officers holding senior posts, the prescribed examinations are those described in chapter 7 and such other examinations as may be specified in individual offer of appointment. Compulsory examinations For clerical grade officers, the prescribed examination is the promotion confirmation examination held twice a year. The examinations for technical grades are those prescribed in the scheme of service applicable to the particular post. Confirmation or termination at the end of probationary period 02303 – To be eligible for confirmation in the Permanent Establishment, an officer appointed on probation is required to pass the prescribed examination, if any, during his probationary period and to complete his probationary period to the satisfaction of the authority empowered to appoint him. At the end of the period of probation the officer will, unless his probationary appointment is terminated or extended, be confirmed in his appointment. Recommendations of Permanent Secretaries/Head of Extra- Ministerial Departments regarding the confirmation of all officers holding senior posts shall be made in the progress report prescribed in chapter 6 of the Rules. SECTION 4 - RULES FOR APPOINTMENT ON CONTRACT Definition 02401 – A contract appointment is a temporary appointment (which does not provide for the payment of a pension) to a post of the level which appointment is made by Abia State Civil Service Commission for a specific period as opposed to appointment on pensionable terms, short month month appointment and temporary employment. The contract appointment must be recorded in a formal document of agreement. Condition 02402 – (a) The conditions of service of a contract officer are those provided for in his contract and the privileges, emoluments or allowances described in these Rules do not apply to him unless they are specifically so stated in the contract itself. Any question of the interpretation of a contract affecting his conditions of service should be referred to the Bureau of Establishment, Training and Pensions. (b) (i) contract appointment may be offered to expatriates, only when suitable Nigerians are not available. (ii) Nigerians may be appointed on contract terms; If they are pensioners, or If they are 50 years of age or over If they specifically request to be employed on contract terms and it is deemed in the interest of the service. (iii) For non-Nigerians, the provisions of the Public Service Rules regarding contract thanage appointment shall apply in all cases, except rat for those women married to Nigerians. (iv) Non-Nigerian women married to Nigerians should remain on contract until granted Nigerian citizenship before being considered for permanent appointment. Duration of appointment 02403 – The duration of a contract appointment is limited to the period specified in the contract itself and any further employment of the officer concerned must be made subject of a new contract. Termination during currency of contract 02404 – By the Government - An appointment on contract may be terminated by the Government at any time in hall accordance with the terms specified in the contract itself. A recommendation to the Abia State Civil Service Commission for the termination of the appointment of a contract officer shall be accompanied by a full statement of the consideration which has prompted it. On the receipt of the recommendation, the Abia State Civil Service Commission will decide in its discretion whether the appointment shall be terminated forthwith in accordance with the terms of the contract or whether the officer should be offered an opportunity, to submit any formal representations if he so wishes before a final decision is taken. By the officer - The termination of his contract by the officer himself is subject to the terms of his contract and any question concerning the waiving of any of the penalties under a contract of agreement shall be referred to the Bureau of Establishment, Training and Pensions. Re-engage (responsibility of contract officers) 02405 – An Officer serving on contract, who desires re-engagement shall so inform the government in writing through his Permanent Secretary/Head of Extra-Ministerial Department not less than four months before his leave is due. In the absence of such notification, it may be assumed that an officer serving on contract does not desire re- engagement. 02406 – On receipt of such notification expressing an officer's wish to be re-engaged, the Permanent Secretary/Head of Extra-Ministerial Department will obtain the consent of the Bureau of Establishment, Training and Pensions to the re-engagement before forwarding his recommendation to the Abia State Civil Service Commission enclosing an up-to-date confidential report on the officer (unless such report has been forwarded within the previous two months). In reply, he will receive one or other of the following: authority to inform the officer that arrangements will be made to offer him re-engagement during the course of his leave, and the details of the terms proposed. The Permanent Secretary/Head of Extra-Ministerial Department shall inform the officer accordingly without delay. the original and counterpart of the re-engagement contract duly signed on behalf of Government. In this case the Permanent Secretary/Head of Extra-Ministerial Department shall obtain the officers witnessed signature to both copies, deliver the counterpart to the officer, and return the original to the Bureau of Establishment, Training and Pensions; authority to inform the officer that he will not be re-engaged. The Permanent Secretary/Head of Extra-Ministerial Department must so inform him without delay. Earlier notification of non – engagement 02407 – As soon as it is clear to a Permanent Secretary/Head of Extra- Ministerial Department that he will be unable for whatever reasons, to recommend the re-engagement of an officer serving on contract, he will seek the approval of the Abia State Civil Service Commission to inform the officer that he will not be re-engaged and on receipt of such approval, will inform the officer without delay. Continuity of Service 02408 – Provided re-engagement is completed by the signature of a new contract before the end of vacation leave granted under an expiring contract, service under the new contract will be treated as continuous with service under the former contract. Deferred leave 02409 – If a re-engagement contract officer is required to return to duty under his new contract before the expiration of his leave due under his former contract, the leave foregone will be treated as deferred leave to be enjoyed under the conditions of the new contract. Incremental date 02410 – When an officer on contract is re-engaged in his former office without a break in service and on the same scale of salary, he will retain the incremental date enjoyed under his former contract. In order cases of re-engagement without break in service, the incremental date of a re-engaged contract officer will be fixed in accordance with such rules as may be applicable in the circumstance on the basis that the commencing date of the new contract is the date on which he resumes duty thereunder. Appointment of retired officers on contract 02411 – Retired officers may only be re-engaged into career posts on grade levels immediately below that on which they retired. Promotion 02412 – Reference should be made to Rule 02709. SECTION 5- RULES FOR NON-PENSIONABLE SHORT - TERM APPOINTMENT 02501 – Appointment of staff on month-to-month and other short term appointment in the service are governed by the conditions set out in the letters offering the appointments as well as such Rules as may apply to such staff. Permanent Secretaries/Heads of Extra-Ministerial Departments are authorized to terminate these appointments in accordance with such terms. Penalty breach 02502 – Ministries/Extra-Ministerial Departments are authorized to recruit persons into part time or temporary positions for a period not exceeding 3 months. A break of this rule shall be an offence which will attract appropriate surcharge on the officer approving the appointment. SECTION 6-TRANSFERS AND SECONDMENTS Definition 02601 – Transfer is the permanent release of an officer from one scheduled service to another or from one class to another within the same service Secondment means the temporary release of an officer to the service of another Government or Body for a specified period. Inter-Service Transfer and Secondment: Application for transfer/secondment to posts graded GL. 01 GL. 04 shall be determined by the Ministry/Extra-Ministerial Department of the applicant's choice. Application for transfer/secondment to posts graded GL. 05 to GL. 12 in any Ministry/Extra-Ministerial Department shall be determined by the Abia State Civil Service Commission. Confidential reports covering the last three years (or whole service if less than three years) of the officer's service shall be furnished. Secondment of an officer to the service of another Government or Approved Body at his own request shall be for a maximum period of two years after which the officer must either apply for extension, seek for transfer or return to his former post. All extensions must be approved by the appropriate committees and the Abia State Civil Service Commission. The officer will be entitled to notional promotion by the Abia State Civil Service Commission on his desecondment in order to restore his seniority as a result of the promotion of others during his absence. If it is in the public interest to second an officer to the service of another Government or Approved Body, the period of secondment shall not be limited, and the officer shall continue to hold his substantive post and be entitled to increment and promotion and will be treated as having been posted on special duty. Interdepartmental transfers 02602 - a) Senior Posts - Transfers from one senior post to another or from one class to another within the Abia State Public Service require the prior approval of the Abia State Civil Service Commission and an officer must have served for a minimum period of 6 months in his original Department before seeking transfer to another Department. An application for such transfer must be submitted to the Permanent Secretary/Head of Extra-Ministerial Department of the applicant and must state the applicant's reason for desiring transfer and his qualifications for the work he wishes to undertake. Such application should be forwarded to the Abia State Civil Service Commission by the Permanent Secretary/Head of Extra-Ministerial department together with a statement as to: i) how the applicant has performed his duties. ii) whether the applicant is considered to be well qualified for the post he desires. iii) recommendations as to the grant or refusal of the application b) Junior posts - Transfers from one junior post to another within the Abia State Public Service or from one Department to another may be arranged, with the consent of the officers being considered for transfer, at the mutual discretion of their Permanent Secretaries/Heads of Extra-Ministerial Departments. From non-pensionable to pensionable 02603 - a) Transfers from non-pensionable appointments require the approval of the authority empowered to appoint at the level concerned, and applications in regard to appointment made by the Abia State Civil Service Commission should be submitted to the Permanent Secretary/Head of Extra-Ministerial Department concerned and forwarded by him to the Commission, with his recommendations. At levels at which Permanent Secretaries/Heads of Extra-Ministerial Departments are authorized to make appointments without the approval of the Abia State Civil Service Commission, care should be taken to repeat in full the procedure set out in Rule 02207. b) A staff who is permitted to transfer from a non-pensionable to a pensionable appointment must clearly understand that his appointment after such a transfer, may be subject to a period of probation and that in such circumstances, should he fail to secure confirmation in the pensionable establishment, he will have no claims to revert to his former non-pensionable appointment. This rule is modified in the case of promotion from a non-pensionable junior post to the immediately superior pensionable grade in the direct line of promotion there from to the extent that if the promotee does not secure confirmation in the higher grade, he may be allowed to revert to his former non- pensionable grade. c) The salary at which an officer transfers to a pensionable appointment is not governed by the salary he was previously receiving in a non-pensionable appointment. In case of transfer from an unestablished post to an established post the salary of the transferee shall not be lower than what he was receiving as a non-pensionable staff provided that his salary had been correctly determined. d) An application for transfer to pensionable appointment from an officer who was aged over 50 at the time he obtained his non- pensionable appointment will not normally be entertained. Medical Examination 02604 - At all levels, serving non-pensionable candidates for pensionable appointments must undergo a medical examination by a Government medical officer, if their non-pensionable appointment was not preceded by such an examination. If the Government medical officer does not certify them to be in sound health and medically fit for employment in the pensionable establishment their transfer will not be effected. From Clerical Assistant to Clerical Officer . 02605 - To be eligible for transfer from the post of Clerical Assistant to the Clerical Officer grade, an officer must have; a) Obtained the full minimum educational qualifications for direct appointment to the Clerical Officer Grade; or b) passed the Clerical Confirmation/Promotion test at promotion level Salary on transfer 02606 - The salary and incremental date at which a Clerical Assistant enters the salary scale of the Clerical Officer Grade on transfer is governed by Rules 05104 and 05202. Posting of Officers outside their professional cadres prohibition 02607 (i) No applicant shall be considered for transfer-on- promotion to any Ministry/Extra-Ministerial Department except in response to an advertised post. (ii) An applicant shall be considered for transfer: (a) if he has been confirmed in his previous service and his qualifications, experience and career progression are in accordance with the Scheme of Service of the grade; (b) provided the contemplated transfer would in no way jeopardize the promotion prospect of serving officers; (c) where the Ministry is satisfied that there are vacancies not only in the relevant grade but also in the applicant's discipline or specialty; (d) if he has served in his current grade for the stipulated minimum number of years prescribed for promotion to an advertised post. (iii) Posting of officers within the Ministry to posts outside their professional Cadres should be prohibited. SECTION 7 - PROMOTION Medical Examinations 02701 - Before an officer holding a non-pensionable post, or in receipt of monthly rates of pay, may be promoted to a pensionable office, he must be examined by a Government Medical Officer and certified by him to be in sound health and fit for employment in the pensionable establishment, if his non-pensionable establishment was not preceded by such an examination. Eligibility 02702 - Except where powers of appointment or promotion have been delegated to Permanent Secretaries/Heads of Extra Ministerial Departments, no promotion shall become effective until they have been approved by the Abia State Civil Service Commission. (b) All officers who fall within the field of selection for any promotion exercise shall be considered except those who are under disciplinary action. The minimum number of years that an officer must spend in a post before being considered eligible for promotion shall be as follows: Grade level of Staff Number of year in post 01-06 Minimum of 2 years 07-14 Minimum of 3 years 15-16 Minimum of 4 years c) Promotion shall be made strictly on the basis of competitive merit from among all eligible candidates. (i) In assessing the merit of officers, a clear distinction shall be made between their records of performance or efficiency in lower grades and their potential for promotions, ability and competence to perform efficiently the duties and responsibilities of the higher post. (ii) In all cases, however, a general satisfactory record of conduct shall also be considered. d) The responsibility for the promotion of officers in accordance with the prevailing procedures shall be as follows: (i) GL 01 – 04 ­– by the ministry/Extra-Ministerial Department. (ii) GL 05 – 12 – by the Civil Service Commission (iii) GL 13 and above – by the Abia State Civil Service Commission on the recommendation from Ministry/Extra-Ministerial Department or the relevant pool routed through the Head of Service. Procedure 02703 - Before each promotion exercise, the responsible authority shall compile a list of all eligible candidates to be considered, the list being prepared on the basis of the job requirements or set of criteria previously established for the post by the Bureau of Establishment, Training and Pensions e.g. official qualifications/experience, age, training etc. (i) The claims of meritorious officers in the Abia State Civil Service shall take precedence over those of persons not already in the service. (ii) No officer shall be debarred from promotion on the sole ground of lacking a formal educational qualification other than that required for his grade and mode of entry into the service; provided also that no officer may be promoted to a post which requires its holders to have formal professional/technological qualification which he does not possess. (iii) Only in very exceptional cases where available candidates within the Abia State Civil Service are not considered suitable for promotion to any vacant post may the latter be advertised publicly to interested persons outside the service. In such a case, and similarly when officers in other Civil Service in the Federation are being recruited/transferred on promotion to the State Civil Service, it should be ensured that they meet the specific job requirements for the promotion posts. In any event, officers being transferred into the Abia State Civil Service from other states of the Federation and other Agencies should be placed on the place they would normally have been had they joined the Abia State Civil Service in the first instance. (iv) At the end of each promotion exercise, within six months of the announcement of the promotion, an officer shall be allowed the right of appeal against non-selection, and a reconsideration of his case. From Junior to Senior posts 02704 - A meeting of the Departmental Selection Board shall be convened to interview and/or review officers holding junior appointments in the Ministry/Extra-Ministerial Department who may be recommended to the Abia State Civil Service Commission which shall examine the suitability of officers so recommended and offer them promotion to existing vacancies. Effective date 02705 - The effective date of all promotions shall normally be 1st January following the promotion exercise or as determined by the Abia State Civil Service Commission. From one junior post to another 02706 - The Permanent Secretary/Head of Extra-Ministerial Department is authorized to fill his Departmental vacancies in grades higher than clerical officers and equivalent technical grades by promoting thereto officers selected by the Departmental Selection Board. Notional Promotion 02707 - (a) Notional Promotion may be granted to restore an officer's seniority, vis-à-vis his colleagues, if during his absence from duty on any of the following grounds, he was not considered for promotion, provided that on return to duty the officer is considered suitable for such promotion. (i) where an officer is on an approved study courses or leave of absence on grounds of public policy; (ii) where an officer is on secondment to another government Agency or Approved Body; (iii) where an officer is granted study leave with or without pay. (b) when an officer is granted Notional promotion he will not be entitled to the Salary of the higher post until he actually assumes duty in the post, but the effective date of notional promotion shall be used in determining the point at which the officer enters the new salary scale, his future incremental date and seniority in the grade. Promotions during prohibited periods 02708 - An officer who has passed the compulsory examination for confirmation in the service shall be eligible for promotion notwithstanding the fact that he has not completed the probationary period specified in Rule 02301. Promotion of a contract officer 02709 - Under normal circumstances, no contract officer will be considered for promotion except where there is no suitable pensionable officer available or where he possesses an exceptional qualification and suitable experience, he could be considered for an enhanced appointment during the re-negotiation of his contract. SECTION 8 LEAVING THE SERVICE Termination of appointment during probationary period 02801 - If within his probationary period it is established to the satisfaction of the authority empowered to appoint an officer that he is not qualified for efficient service, his appointment may be terminated by that authority at any time without any further compensation than free transport to the place from which he was engaged and such free transport will be granted only if his conduct has been good. Provided the termination is not due to misconduct on the officer's part, it will be effected by means of a month's notice and, subject to the same proviso, if the officer is eligible for vacation leave in respect of his service to date, such leave may be granted together with (if the officer so desire) normal vacation leave transport grant in lieu of the free transport mentioned above. Such leave, if any, shall be, so arranged as to take place within the period of notice and, if possible, to expire on the same day as the notice. The position regarding the refund of the cost of any training given the officer is governed by the bond relating to such training. Relinquishment of an officer during probational period 02802 - If an officer relinquishes his appointment within the period of his probationary service, he may be required to refund any expenditure by government in transporting him, his family, servant and baggage to or from the place or places at which he has been employed and he will not be eligible for any facilities from government towards transport from the station at which he is then serving. The position regarding the refund of the cost of any training given the officer is governed by the bond relating to such training. Termination 02803 - The appointment of an officer on probation who fails to secure confirmation in the pensionable establishment at the expiration of his probationary period, including such extension thereof as prescribed under Rule 02301 may be terminated in the manner specified in Rule 02801. 02804 - (a) An officer who resigns will be liable to: forfeit alt claims to vacation leave; any vacation leave or passage privileges granted will be ex-gretia; refund to the government in full any sum of money which he may be owing to the government or which, under the provisions of other Rules or agreements entered into with Government, is refundable to government for his not discharging the obligations set out in such an agreement; provided that any or all of such refunds may be waived at the discretion of the government. (b) By virtue of the provision of Regulation 15 of the Pensions Act (Cap. 346) all previous pensionable service is forfeited on resignation and cannot be taken into account for pension purposes if the officer is subsequently re-employed except where under certain circumstances, such a break in service has been condoned by the Bureau of Establishment, Training and Pensions. Leaving the service during a leave year 02805 - An officer who leaves the service other than by resignation or dismissal will be eligible for proportionate leave in accordance, with Rule 13207. If he has enjoyed more leave during the leave year than he is eligible to receive under that Rule, he will be required to refund salary at the rate which it was paid for the number of working days' leave enjoyed in excess of what he was eligible to receive, the days in respect of which salary is refunded being treated as leave without pay for pension purposes. This provision will be waived in the case of an officer who has died in the service. Leaving the service by resignation 02806 - Ex-gratia leave under Rule 02804 may be granted to an officer who resigns his appointment only if he has served a minimum period of ten months during the leave year. Any debts, due to government as a result of an officer who resigned after having enjoyed his leave before completing the minimum period specified under this Rule will be treated in accordance with Rule 13207 (b). Pension and gratuity: authority. 02807 - The grant of pension and gratuities to holders of pensionable posts in the Abia State Public Service is governed by the Pensions Act No. 102 of 1979, and current circulars. Payment of retiring benefits: Guidelines 02808 - Ministries and Extra-Ministerial Departments shall:- ensure that the record of each officer is up-to-date; forward in the month of January every year the names of officers due to retire during the year to the Bureau of Establishment Training and Pensions. Ensure that pension form is given to each retiring officer in good time to enable him complete and submit to the Department of Administration of his Ministry at least six months before he is due to proceed on retirement. Ensure that completed pension form, together with, an up-to-date and certified record of service and a statement of the officer's indebtedness to Government; are forwarded to the Bureau of Establishment, Training and Pensions at least three months before the officer is due to retire. 02809 – The compulsory retirement age for all grades in the service shall be 60 years or 35 years of pensionable service whichever is earlier. No officer shall be allowed to remain in the service after attaining the retirement age of 60 years or 35 years of pensionable service which is earlier.",{"id":40,"path":41,"dir":29,"title":42,"description":7,"keywords":43,"body":44},"content:3.Regulations:3.female-public-servants.md","/regulations/female-public-servants","Female Public Servants",[]," FEMALE PUBLIC SERVANTS SECTION 1 - GENERAL SECTION 2 - EMPLOYMENT OF MARRIED WOMENT SECTION 3 - RULES RELATING TO PREGNANCY SECTION 1 – GENERAL Interpretation **03101 **- Married woman means a woman who is married under the Marriage Act, Islamic Law or Customary Law and a woman separated from her husband but does not include a widow or a woman divorced from her husband. 03102 - Nigerian married woman includes an expatriate woman married to a Nigerian husband provided she has formally acquired Nigerian citizenship. 03103 - Notwithstanding that through these rules the terms 'officer' and 'staff are referred to in the masculine gender, the provisions thereof apply equally to female public servants except that: (a) Provisions about wives of staff do not normally apply to the husbands of female public servants unless where the former are incapacitated by illness or old age, or are unemployed. (b) A child is not normally entirely dependent on a female Public Servant unless the father of the child is dead or she is divorced from him and has been awarded legal custody of the child without a maintenance order. SECTION 2 - EMPLOYMENT OF WOMEN Appointment 03201 - (a) Nigerian women whether married or not may be admitted to the permanent establishment in those grades of the Abia State Public Service for which they are qualified, on equal terms with men. (b) Non-Nigerian women whether married to Nigerians or not who are professionally, academically, or technically qualified are eligible for contract terms of appointment in respect of posts graded in salary grade level 07 and above. Notification of marriage 03202 - A female staff who marries while in the public service must immediately notify her Permanent Secretary/Head of Extra- Ministerial Department of her marriage (whether under the Marriage Act, according to Islamic Law or according to Customary Law). 03203 - A non-Nigerian woman who marries a non-Nigerian citizen must resign her appointment and shall, by so marrying, be deemed to have resigned with effect from the day immediately preceding the marriage. 03204 - A woman officer required to resign in accordance with Rule 03203 may be re-engaged on temporary agreement without inducement addition on month-to-month terms with effect from the date she assumes duty. If such re-engagement is approved, the salary of the officer for the period of her re-engagement will be the same basic salary, with Incremental date unchanged, as she enjoyed prior to marriage. SECTION 3 - RULES RELATING TO PREGNANCY Maternity Leave 03301 - A female staff who is pregnant is entitled to 16 weeks maternity leave at a stretch with full pay. A medical certificate showing the expected date of conferment must be presented not less than two months before that date. The annual leave for that year will however, be regarded as part of the maternity leave. Where this annual leave has already been enjoyed before the grant of maternity leave that part of the maternity leave equivalent to the annual leave will be without pay. Postponement of disciplinary 03302 - Any proceedings against a female staff which might otherwise have been taken during the period of her maternity leave shall be postponed until her maternity leave has expired. Such postponements, however, shall not in any way prejudice the proceeding against her. Interruption of training course 03303 - Any female civil servant who is about to undertake a course of training of not more than six months duration shall be called upon to enter into an agreement to refund the whole or part of the cost of the course in the event of her course being interrupted on grounds of pregnancy. 03304 - No female civil servant shall be required to resign her appointment or retire by reason of pregnancy alone, but if her condition interferes with the efficient performance of her duties, she may be posted elsewhere. Time off for nursing mothers 03305 - Any female civil servant who is nursing a child shall be granted an hour off-duty everyday. This facility shall be granted up to a maximum period of six months from the date she resumes duty. Maternity leave for unmarried mothers 03306 - Unmarried mothers are entitled to maternity leave without pay. This means eight weeks before and eight weeks after confinement. This is without prejudice to the normal annual leave entitlement of an officer concerned which should be with pay. Where the annual leave has already been enjoyed prior to the grant of maternity leave, the entire sixteen (16) weeks will be without pay. 03307 - Any female civil servant who adopts a baby of not more than two weeks old is entitled to maternity leave with pay. This provision is subject to the production of documents confirming the, age of the child at the time of adoption. APPENDIX 3 CONTRACT AGREEMENT FOR EXPATRIATE WOMEN MARRIED TO NIGERIANS ABIA STATE GOVERNMENT OF NIGERIA Form AN AGREEMENT made the………………………………………………………….day of............................. 20................. BETWEEN the Permanent Secretary, Abia State Civil Service Commission, Umuahia (hereinafter referred to as \"the Permanent Secretary\"), acting on behalf of the Government of the Abia State Government of Nigeria (Thereinafter referred to as \"the Government) on the one part and (hereinafter referred to as \"the person engaged\") of the other part - WHEREBY IT IS AGREED AS FOLLOWS: The person engaged undertakes that she will diligently and faithfully perform the duties.........................................for the term of her engagement, and will act in all respects according to the instructions and directives given to her by the Government through the Permanent Secretary/Head of Extra- Ministerial Department or other duly authorized officers. The basic salary of the officer is at the …………………………………….. Naira (₦......................) a year, rising by annual increment to Naira (₦………..................) a year in Grade Level (10%, 15% contract addition). The person engaged shall, however, commence to draw her basic salary at the rate of .................... Naira (₦……................) a year. This agreement is subject to the conditions set forth in the schedule attached hereto, and the schedule shall be read and construed as part of this Agreement. Nothing in this Agreement shall be interpreted in accordance with the laws of Nigeria. Signed by......................................................................................................................................................... On behalf of the Permanent Secretary in the presence of............................................................................................................................................................................................................................................................................................................................................. Occupation...................................................................................................................................................... signed by......................................................................................................................................................... in the presence of……………………………………………………………………………………………………………………………………… Sign here across a N5 Revenue and Postage Stamp Signature......................................................................................................................................................... Address of the witness.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Occupation...................................................................................................................................................... SCHEDULE Term of engagement. 1(i) The term of the engagement of the person engaged is ……………………………………………….. years, commencing from the date of assumption of duty. (ii)The term of the engagement shall be deemed to be completed on the data on which any leave granted to the person engaged in respect of such tour ( ) of service years expires. Duties. 2(i) The duties of the person engaged shall include the usual duties of the office to which she is appointed and any other duties which the Government may call upon her to perform. The person engaged shall reside in such place and occupy herself in such a manner as the Government, through its duly authorized officers, shall direct, and she will not, either directly or indirectly be engaged in or concerned with any other services or business whatsoever or receive commissions or profits of any kind, but will devote the whole of her time and attention to the service of the Government. She will conform to the Public Service Regulations of the Government. Salary 3(i) The term \"Salary\" wherever it appears in this schedule (except in clause 4) shall be deemed to include contract addition where this is payable under the Agreement. Increments of salary, if any, shall be calculated as from the first day of the month in which the person engaged takes up her appointment. Increments of salary shall not be granted unless the efficiency, conduct and diligence of the person engaged during the year immediately preceding have been satisfactory. An increment shall not be withheld except on the decision/recommendation to that effect by the Permanent Secretary/Head of Extra- Ministerial Department. The salary of the person engaged may be liable to deduction under clause 4. Quarters Government quarters will be provided when available in respect of which the person engaged shall be required to pay rent at the rate of five percent (5%) of basic salary. In this clause the term \"basic salary\" shall be deemed to include acting allowance. That is such officers shall be paid their rent subsidy at the approved rate less 5%. If quarters up to the standard normally provided for officers of her grade are not available or if the person engaged is required to share, rent shall be payable at reduced rate. The person engaged shall also be required to meet the usual charges in respect of rates and similar out-goings. Travel Allows When traveling on duty away from her duty post, the person engaged shall be subject to such regulations with regard to the provisions of transport and traveling allowance as the Government may decide. Ill - health 6(i) If the person engaged is compelled by ill – health (not caused by her own negligence) to resign her appointment, or if at any time it shall be y qualified medical officer employed by the Government that she is incapable by reason of any infirmity of mind or body of rendering further efficient service, the Government shall pay her such salary as may be due to her up to the date of such resignation or the date of which a certificate in that respect was issued (ii) A certificate duly signed by a qualified medical officer employed by Government, shall be conclusive evidence on the question whether or not the person engaged was compelled to resign her appointment by reason of ill-health within the meaning of this clause. 7. If the person engaged shall at any time neglect or refuse or from any cause (except ill-health not caused by her own negligence) become unable to perform any of her duties or to comply with any other, or shall disclose any information in respect of the affairs of the Government to any unauthorized person, or shall in any manner misconduct herself, the Government may dismiss her, and on such dismissal all rights and advantages reserved to her by this Agreement shall cease. 8 (i) The Government may at any time terminate the engagement of the person engaged by giving her three month’s notice in writing or by paying her one month's salary in lieu of notice. (ii) The person engaged may, at any time after the expiration of three months of service terminate her engagement by giving to the Government three months' notice in writing, or by paying to the Government one month's salary in lieu of notice. 9. In the event of any pecuniary damage arising from the person engaged disregarding or failing to comply with any order, standing order or departmental instruction or from any neglect of duty whatsoever on her part she may be liable to a deduction 2 from her salary to make good the damage or any part thereof, the amount of which shall be fixed by her Permanent Secretary/Head of Extra-Ministerial Department. 10. `Four months before the date of the expiration of the Agreement, the person engaged shall give a written notice to the Government stating that she desires to remain in its Government shall thereupon whether it will offer her further employment, if Government decides in her favour, her re-engagement shall be on such terms and for such a period as may be mutually agreed. 11. The person engaged will be eligible for gratuity on the satisfactory completion of a tour of service at the rate of 15% of her basic salary, provided that her engagement is not terminated as under clause 9 and provided that she is not in receipt of, nor eligible for, any other retiring benefits. 12. While leave of absence is not a legal right included in the is contract, the person engaged, after a tour of service, or if I declared invalid before completing the tour, or her engagement is terminated by reason of ill-health in accordance with the provisions of clause 8 thereof, leave may be granted under the rules in force from time to time, applicable to Nigerian officers of a similar grade level so far as exigencies of the Civil Service permit.",{"id":46,"path":47,"dir":29,"title":48,"description":7,"keywords":49,"body":50},"content:3.Regulations:4.discipline.md","/regulations/discipline","Discipline",[]," DISCIPLINE SECTION 1 - INTRODUCTION SECTION 2 - GENERAL INEFFICIENCY SECTION 3 - MISCONDUCT SECTION 4 - SERIOUS MISCONDUCT. SECTION 5 - CONDUCT PREJUDICIAL TO THE SECURITY OF THE STATE SECTION 6 - RETIREMENT IN PUBLIC INTEREST SECTION 1 - INTRODUCTION Officers to acquaint themselves with disciplinary rules in force . 04101 - It shall be the duty of every officer to acquaint himself with the disciplinary rules and any other regulations in force. Authority & Delegation 04102 - The power to dismiss and to exercise disciplinary control over officers in the Abia State Civil Service is vested in the Abia State Civil Service Commission. 04103 - The Abia State Civil Service Commission has delegated full abs disciplinary powers to Permanent Secretaries and Heads of Extra- Ministerial Departments in respect of officers on salary GL. 01 - GL.04. SECTION 2 - GENERAL INEFFICIENCY Definition 04201 - General inefficiency consists of a series of omissions or incompetence the cumulative effect of which shows that the officer is not capable of discharging efficiently the duties of the office he holds. Drawing attention to shortcoming 04202 - It shall be the duty of every superior officer, as soon as he observes any fault or shortcoming in the work of an officer subordinate to him, to bring it to the officer's notice and to record that this has been done, with a view to improving the officer's usefulness and efficiency in the service. Removal for general inefficiency 04203 - Before proceedings for the removal of an officer for general inefficiency may be commenced, he must have been: warned on two or more occasions previously in writing (see Rule 04204) or suffered loss or deferment of his last increment; and given ample opportunity for improvement (within one year). Removal of temporary staff for inefficiency 04204 – Permanent Secretaries/Heads of Extra-Ministerial Departments are authorized, subject to the provisions of the Labour Act (Cap. 198) and of individual letters of consideration for appointment (Form Gen. 69 and en. 69A) to terminate the employment of temporary staff at their discretion provided that prior to the termination of any such staff he has been informed of the grounds on which it is proposed to terminate his appointment and has been given an opportunity to submit representations why his employment should not be terminated. Similarly, prior to the termination of his service for inefficiency, such staff shall be warned of his fallings and be given an opportunity to improve or to offer a satisfactory explanation of his failure to perform his duties efficiently. Withholding of increment delegated powers 04205 – (a) Immediately a Permanent Secretary/Head of Extra-Ministerial Department, in the exercise of his delegated powers, decides to withhold or defer the increment of an officer, he shall so inform him in writing, stating the reason and, in the case of deferment, the period of deferment. (b) where the powers are not delegated, and the Permanent Secretary/Head of Extra-Ministerial Department considers that the increment of an officer should be withheld or deferred he shall report the circumstances and his recommendations as to the withholding or period of deferment to the Abia State Civil Service Commission for a decision. If the decision is that the increment should be withheld or deferred, the Abia State Civil Service Commission will so inform the Permanent Secretary/Head of Extra- Ministerial Department who will thereupon inform the officer in writing, stating the reason and, in the case of deferment, the period of deferment. If the Civil Service Commission decides that the increment should be granted, the Permanent Secretary/Head of Extra-Ministerial Department will take action in acordance with Rule 04206. (c) In all cases of withholding deferment in increment of Permanent Secretary/ Head of Extra – Ministerial Department shall inform the Accountant – General *************** General of Abia state. Notification of defects 04206 - Immediately on ******************** warrant an increment despite some defects in the service of a officer, a Permanent Secretary/Head of Extra-Ministerial Department should bring the defect to the notice of the officer. Effective date of termination of or inefficiency 04207 - In all cases of termination for inefficiency, notice of termination shall be given. The period of notice shall be one calendar month unless other period is appropriate in the light of a particular officer's terms of service. If it is decided that the officer shall leave the service immediately, he shall be paid salary equivalent to the period of the notice. The period of notice shall include any leave to which the officer is entitled. If the leave is longer than the period of notice, the officer shall be sent on leave and the period of notice absorbed by the leave. SECTION 3 - MISCONDUCT Definition 04301 - Misconduct is defined as a specific act of wrong-doing or improper behavior which can be investigated and proved. It includes: Wilful act or omission or general misconduct to the scandal of the public or to the prejudice of discipline and proper administration of the Government, e.g. dishonesty, drunkenness, false claims against Government, foul language, insubordination, negligence, falsification or suppression of records, failure to keep records, sleeping on duty, sogge loitering, unruly behaviour, dereliction of duty, etc. engaging in trade or business without authority; improper dressing to office or while performing official duties; hawking merchandise or engaging in any other form of trading, on office premises during office hours. Issuing Query 04302 - As soon as a superior officer becomes dissatisfied with the behavior of any officer subordinate to him, it shall be his duty so to inform the officer in writing giving details of unsatisfactory behavior and to call upon him to submit within a specific time such written representation as he may wish to make to exculpate himself from disciplinary action. After considering such written representations as the officer may make within the specified time the superior officer shall decide whether: a) the officer has exculpated himself in which case he shall be so informed in writing and no further action shall be necessary, or b) the officer has not exculpated himself but it is considered that he should not be punished in which case an appropriate formal letter of advice shall be issued to him and he shall be required to acknowledge its receipt in writing, or c) the officer has not exculpated himself and deserves some punishment, in which case Rule 04304 shall apply. 04303 - Where a Tribunal of Inquiry set up by Government makes recommendations of a disciplinary nature on an officer, the Abia State Civil Service Commission shall not act on such recommendations until it has called upon the affected officer to reply to the allegations made against him by the Tribunal of Inquiry. If the officer refuses or neglects to reply to the allegations within a reasonable time or at all, the Abia State Civil Service Commission or its agent shall proceed to accept and enforce the recommendations of the Tribunal of Inquiry and take such disciplinary action against the officer as it shall deem appropriate. Repairing misconduct 04304 – (a) It shall be the duty of every officer to report any case of Reporting misconduct that comes to his notice to an officer superior to the officer involved. (b) When an officer's misconduct is brought to the notice of his superior officer, it shall be the duty of that superior officer to report it to the Permanent Secretary/Head of Extra-Ministerial Department without delay. If he considers it necessary that the officer should be interdicted, such recommendations shall be made in the report. (c) on receiving the report, the Permanent Secretary/Head of Extra- Ministerial Department shall take action in accordance with Rule 04306 as appropriate and, if necessary, shall interdict the officer. (d) At the appropriate point in the investigation, the officer may be suspended in accordance with Rule 04405. Disciplinary procedure for misconduct and serious misconduct 04305 - If it is represented to the Abia State Civil Service Commission that an officer has been guilty of misconduct and the Commission does not consider the alleged misconduct serious enough to warrant proceedings under Rule 04306 with a view to dismissal, it may cause an investigation to be made into the matter in such manner as it considers proper and the officer shall be entitled to know the whole case made against him, and shall have adequate opportunity of making his defence. If as a result the Commission decides that the allegation is proved, it may inflict any other punishment upon the officer such as reduction in rank, withholding or deferment of increment or otherwise. 04306 - Unless the method of dismissal is otherwise provided for in these Rules, an officer in the Abia State Civil Service may be dismissed by the Abia State Civil Service Commission only in accordance with this Rule: the officer shall be notified in writing of the grounds on which it is proposed to discipline him. The query should be precise and to the point. It must relate the circumstances of the offence, the rule and regulation which the officer has broken and the likely penalty. In serious cases which are likely to result in dismissal, the officer should be given access to any such document(s) or report(s) used against him and he should be asked to state in his defense, that he has been given access to such documents. The officer shall be called upon to state in writing, within the period specified in the query any grounds upon which he relies to exculpate himself. The query, or preliminary letter, shall be in the format shown. PRELIMINARY LETTER To: ………………………………………………………………………………….............................................................................. Appointment and Rank................................................................................................................................... *I wish to draw your attention to the fact that/It has been brought to my notice that your*work/conduct is unsatisfactory in the following respects: …………………………………………………………………………………………………………………………………………………………………. 2. If you desire to submit any representations why disciplinary action which might include……………………… Should not be taken against you, they should be submitted to me through: ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………............... Within……..... of receipt by you of this letter. Failure to submit them within this time limit will be taken to mean that you do not wish to make any, and appropriate disciplinary action will be taken against you. 3. You will acknowledge receipt of this letter in the copy attached hereto. Signed.............................................................................................. Appointment.................................................................................... Date................................................................................................. for: Perm. Sec/Head of Extra-Ministerial Dept. 4. I acknowledge receipt of the original of this letter No................................................................................................................................................................... dated the …………………………………………………………………………………….... 20....................................................... Signed........................................................................... Appointment and Rank............................................................................................ *Delete whichever is not appropriate. iii) If the officer submits his representations and the Abia State Civil Service Commission is not satisfied that he has exculpated himself, and considers that the officer should be dismissed, it shall take such action accordingly. Should the officer however fail to furnish any representations within the time fixed, the Commission may take such action against the officer as it deems appropriate; iv) If upon considering the representations of the officer the Commission is of the opinion that the officer does not deserve to be dismissed from the service but deserves some other punishment, it shall impose on the officer such punishment as it considers appropriate; v) Where necessary, the Commission may set up a board of inquiry which shall consist of not less than three persons one of whom shall be appointed chairman by the Commission. The members of the board shall be selected with due regard to the status of the officer involved in the disciplinary case and to the nature of the complaint which is the subject of inquiry. The head of the Officer's department shall not be a member of the board; vi) The officer shall be informed that, on a specific day, the question of his dismissal shall be brought before the Board and he shall be required to appear before it to defend himself and shall be entitled to call witnesses. His failure to appear shall not invalidate the proceedings of the board; vii) Where witnesses are called by the board to give evidence before it, the officer shall be entitled to put questions to the witnesses and no documentary evidence shall be used against the officer unless he has previously been supplied with a copy thereof or given access thereto; viii) If during the course of the inquiry further grounds for dismissal are disclosed, and the Abia State Civil Service Commission thinks it fit to proceed against the officer upon such grounds, the officer shall, by the direction of the Commission, be furnished with a written statement thereof and the same steps shall be taken as prescribed above in respect of the original grounds; ix) The board having inquired into the matter shall make a report to the Commission. If the Commission considers that the report should be amplified in any respect or that further inquiry is desirable, it may refer any matter back to the board for further inquiry or report. The Commission shall not itself hear witnesses; x) If upon considering the report of the board together with the evidence and all material documents relating to the case, the Commission is of the opinion that the officer should be dismissed, such action shall immediately be taken; xi) If the Commission does not approve the officer's dismissal and does not consider that any penalty should be imposed, the officer shall be reinstated forthwith and be entitled to the full amount of salary denied him if he was interdicted or suspended; xii) If upon considering the report of the board the Commission is of the opinion that the officer does not deserve to be dismissed but that the proceedings disclosed grounds for requiring him to retire, the up Commission shall, without further proceedings, direct accordingly. Engaging in business after office hours 04307 - An officer who is paid on other than hourly basis is prohibited from engaging in any occupation for reward unless he has previously obtained the permission of the Permanent Secretary, hours. Bureau of Establishments which will only be given if such engagement is not likely to interfere with the efficient performance of his duties. Working for institutions or Government Agencies during Office hours 04308 - No officer may render professional assistance to institutions or accept or Government Agencies during working hours. Remuneration for it, except with the written permission of the Permanent Secretary/Head of Extra-Ministerial Department which will not usually be granted unless it is to the public interest that it should not be withheld. The amount of the remuneration must be paid into the Treasury on deposit until the orders of Government as to the share, if any, which may be received by the officer is personally known. Subscriptions 04309 - The collection of compulsory subscription from subordinate officers to defray cost of testimonials and presentation to superior officers is prohibited. Fines 04310 - No fine shall be imposed on any officer as a punishment for an offence committed in the course of his duties. Powers of surcharge 04311 – a) If at any time the public revenue sustains a loss by reason of the neglect or fault of any officer, he will be liable to be surcharged with the amount and any sums due to him from Government may be withheld in satisfaction of such surcharge. b) Officers defined as workers in Section 2 of Labour Act (Cap 198) may be surcharged if the circumstances warrant such action, but all papers relevant to the case must be submitted in accordance with the aqua Act, to the warrant of the Bureau of Establishment for approval of the pell surcharge. Money lending . 04312 - An officer shall not lend money at interest, whether on mortgage or otherwise, or guarantee or stand as surety for money lent per on interest, to any other person. Nothing in this rule shall be deemed to prevent members of registered co-operative societies or approved drug benefit societies from standing as sureties for loans made by the societies, or shall it be deemed to prevent any officer from placing money in a deposit account in any bank or standing surety for money lots lent by Government to another officer. Hawking merchandise on duty 04313 - Officers are prohibited from hawking merchandise or engaging in any other form of trading on office premises during working hours. Mode of dress 04314 - No officer shall appear in the office or anywhere in his official capacity dressed in a manner considered inappropriate or immodest. 04315 - In order to prevent the irregular use by non-officials of letters of recommendations or certificates of character, officers are prohibited from giving in their official capacities letters or certificates whether on official stationery or otherwise. SECTION 4 - SERIOUS MISCONDUCT 04401 - Serious misconduct is defined as a specific act of very serious wrong-doing and improper behavior which can be investigated and proved. It includes: i) willful act or omission or general misconduct to the scandal of the public ii) conviction on a criminal charge (other than a minor traffic or sanitary offence or the like); iii) absence from duty without leave; iv) disobedience of lawful order, such as refusal to proceed on transfer or to accept posting, e.t.c; v) negligence; vi) suppression of records; vii) false claims against Government; viii) serious financial embarrassment; ix) engaging in political activities; x) unauthorized disclosure of official information, etc; xi) corruption; xii) embezzlement; xiii) fighting while on duty; xiv) membership of secret societies; xv) violation of section 14(3) of the 1999 Constitution of the Federal Republic of Nigeria; xvi) contravention of any provision of the Public Service Rules and Financial Regulations; xvii) dishonesty; xviii) drunkenness; xix) insubordination; xx) falsification of records; xxi) failure to keep records; xxii) foul language; 04402 - Disciplinary procedure for serious misconduct shall be in accordance with Rules 04302 to 04306. 04403 – (i) When a serious case that may lead to dismissal has been instituted against an officer, the Permanent Secretary/Head of Extra- Ministerial Department may interdict him on not more than half pay pending the determination of the case. ii) Recommendations to the Commission for interdiction shall be made only if it is against the public interest that the officer should continue to perform any of the duties of his rank. When the charge against him is such that the continued performance of his present duties is against the public interest or prejudicial to the investigation of the charge against him, consideration shall be given to putting him on alternative duties. Interdiction shall only be resorted to when this is not possible. iii) When an officer is interdicted, he shall cease to report for duty and shall receive such proportion of his emoluments, being not less than one half, as the Commission may determine. The letter informing an officer of his interdiction shall also indicate the proportion of emoluments he is to receive while on interdiction. iv) If proceedings under Rule 04403 (i) reveal that he is not guilty of the charge made against him, the officer shall immediately be reinstated and shall receive the full amount of his emoluments denied him while he was interdicted. If he is found guilty but is not dismissed, he may be refunded such portion of the emoluments denied him as the Commission may determine. Responsibility of interdicted officer 04404 - (a) An officer who is under interdiction or suspension shall notify his Permanent Secretary/Head of Extra-Ministerial Department of his intention to leave his station. He shall however not leave the country without the specific approval of the Abia State Civil Service Commission. (b) He is also responsible for keeping his Ministry/Extra- Ministerial Department informed of the address at which instructions to him can be delivered. (c) If he fails to comply with the instructions delivered to him at such address within seven days of such delivery, he will be regarded as absent from duty without leave. Suspension 04405 - Suspension should not be used as a synonym for interdiction. It shall apply where a prima facie case, the nature of which is serious, has been established against an officer and it is considered necessary in the public interest that he should forthwith be prohibited from carrying on his duties. Pending investigation into the misconduct, the Abia State Civil Service Commission Secretary/Head of Extra-Ministerial Department (if within his delegated powers) shall forthwith suspend him from the exercise of the powers and functions of his office and from the enjoyment of his salary. Dismissal and its effects . 04406 - (a) The ultimate penalty for serious misconduct is dismissal. An officer who is dismissed forfeits all claims to retiring benefits, leave or transport grant, etc. (b) Subject to the provisions of the Labour Act (Cap. 198) and of individual letters of consideration for appointment (Form Gen. 69 and Gen. 69A), Permanent Secretaries/Heads of Extra-Ministerial Departments are authorized to dismiss temporary officers at their discretion, provided that prior to the dismissal of any such officer, he has been informed of the grounds on which it is proposed to dismiss him and has been given opportunity to submit representations why he should not be dismissed. 04407 - When an officer is dismissed, no notice or salary in lieu shall be given to him and his dismissal shall take effect from the date on which he is, notified thereof. This date shall be notified by the Permanent Secretary/Head of Extra-Ministerial Department concerned to the Abia State Civil Service Commission and to the bureau of Establishments, as soon as possible. Where the officer concerned seeks to evade this official notification, the effective date shall be: (a) that on which he is served with the notification, even though he may refuse to acknowledge receipt; or (b) the date on which the notification is delivered by messenger to his recorded address, even though the officer concerned does not himself acknowledge receipt of such delivery; or (c) the date on which the notification is sent by post to his last known or normal address in accordance with the definition of service by post\" in section 26 of the Interpretation Act (cap. 192). Officer to report criminal charge and its outcome 04408 – An officer must, under pain of disciplinary action, promptly report to his Permanent Secretary/Head of Extra-Ministerial Department whenever he is convicted of criminal offence, and must report the outcome of the charge. 04409 - If an officer If an officer is convicted on a criminal charge, the Civil Service Commission shall consider the proceedings of the criminal court and if it is of the opinion that the officer should be dismissed or subjected to some lesser penalty on account of the offence for which he has been convicted, the officer may thereupon be dismissed or otherwise punished without any of the procedures prescribed in Rule 04306 being followed. Effects of criminal proceedings 04410 - (a) Nothing shall prevent disciplinary action being taken or continued against an officer whether or not - criminal proceedings have been instituted with respect to such a person in any court of law in Nigeria or elsewhere or are about to be instituted or are contemplated; or (ii) the grounds upon which any criminal charge are based or are to be based are substantially the same as those upon which the disciplinary proceedings were or are to be instituted. (b) An officer acquitted of a criminal offence shall not be penalized for any charge of which he has been acquitted, but nothing in this rule shall prevent his being dismissed or otherwise punished on any other charges arising out of his conduct in the matter, provided that such charges do not raise substantially the same issues as those of which he has been acquitted. If the Commission thinks fit, the usual procedure may be followed for the purpose 04411 - An officer convicted of criminal offence (other than a minor traffic or sanitary offence and the like) shall be suspended with effect from the date of conviction, pending consideration of his case by the Commission. 04412 - Any officer who absents himself from duty or from Nigeria without leave renders himself liable to be dismissed from the service and the onus shall rest on him, to show that the circumstances do not justify the imposition of the full penalty. Serious financial embarrassment . 04413 - (1) For the purpose of these rules, the expression \"serious financial embarrassment\" means the state of an officer's indebtedness which, having regard to the amount of debts incurred by him, has actually caused serious financial hardship to him, and, without prejudice to the general meaning of the said expression, an officer shall be deemed to be in serious financial embarrassment: (a) if the aggregate of his unsecured debts and liabilities at any given time exceed the sum of three times his monthly emoluments. (b) where he is a judgment debtor, for as long as the judgment debt remains unsettled; or (c) where he is adjudged bankrupt or insolvent wage earner, for as long as he remains an undischarged bankrupt or as the case may be for as long as any judgment against him in favor of the official Assignee remain unsatisfied. (2) Serious financial embarrassment from whatever cause shall be regarded as necessarily impairing the efficiency of an officer and rendering him, liable to disciplinary action. (3) If such embarrassment is caused by imprudence or other reprehensible cause, the officer concerned shall be liable to immediate dismissal and the onus shall rest on him to show that the circumstances do not justify the imposition of the full penalty. (4) It shall be the duty of the Registrars of the High Courts of Abia State, the Revenue Court, the Magistrate's Courts as well as Commissioners of Stamp Duties and Registrars of Bills of Sales to report to the appropriate Permanent Secretary/Head of Extra-s Ministerial Department that an officer has become a judgment debtor or has acknowledged any debt in writing, as the case may be, wherever it shall come to the knowledge of any of them. (5) When the fact that an officer has become a judgement debtor or a party to accommodation bills or promissory notes is brought to the 40 notice of his Permanent Secretary/Head of Extra-Ministerial office Department, the latter shall call upon him to submit a statutory r declaration in the prescribed form (Gen. 74) disclosing all his liabilities. (6) Otherwise, a Permanent Secretary/Head of Extra-Ministerial Department may take such action as appears to him necessary when an officer becomes financially embarrassed and, if he considers it undesirable that the officer should be retained in the Civil Service, he shall initiate the appropriate disciplinary proceedings. (7) As long as an officer is in serious financial embarrassment, he shall be disqualified from promotion or acting in a higher appointment. Oath of Secrecy 04414 - It shall be the duty of every Permanent Secretary/Head of Extra-Ministerial Department to ensure that all officers, employees and temporary staff in his Ministry/Extra-Ministerial Department who have access to classified or restricted papers have signed the Oath of secrecy, in the appropriate form before they are granted such access and that in respect of officers holding junior posts, the Oath of Secrecy is incorporated in the revised Form (No. Gen 75) mentioned in Rule 02207 (b) (ii). Unauthorized disclosure official information 04415 – Every officer is subject to the Official Secrets Act, (Cap. 335) reproduced as Appendix at the end of this chapter) and is prohibited from disclosing to any person, except in accordance with official routine or with the special permission of Government, any article, note, document or information entrusted to him in confidence by any person holding office under any Government in the Federal Republic of Nigeria, or which he has obtained in the course of his official duties. Similarly, every officer shall exercise due care and diligence to prevent the knowledge of any such article, note, document or information being communicated to any person against the interest of the Government. Abstraction copying of official documents 04416 - Every officer is prohibited from abstracting or copying official minutes, records or other documents except in an accordance copying of with official routine or with special permission of his Permanent Secretary/Head of Extra-Ministerial Department. Secret personal records 04417 - Officers shall not as a general rule have access to official and secret records relating personally to themselves. Removal of public records 04418 - No officer may, on leaving the public service, take with him any public record without the written permission of the Permanent Secretary, Bureau of Establishments. Removal of Historical Documents 04419 - Historical manuscripts or other documents of public interest which may be discovered by any officer in the course of his official Historical duties may not be appropriated to his own use, but their existence must be reported to Government in order that steps may be taken for their examination and preservation. Publication and public utterances 04420 - (i) Except in pursuance of his official duties no officer shall, without the express permission of his Permanent Secretary/Head of Extra-Ministerial Department, whether on duty or on leave of absence: (a) act as the editor or, take part directly or indirectly in the management of, or in any way make financial contribution to, any newspaper, magazine or journal except the following: (i) departmental or staff magazine; (ii) professional journal; (iii) publication of voluntary organizations; contribute to, whether anonymously or otherwise, or publish in any newspaper, magazine or periodical, or otherwise publish, cause to be published in any manner anything which may reasonably be regarded as of a political or administrative nature; (c) speak in public or broadcast on any matter which may reasonably be regarded as of a political or administrative nature. (d) allow himself to be interviewed or express any opinion for publication on any question of a political or administrative nature or on matter affecting the administration, public policy, defense military resources of the Federation or any other country. (ii) (a) In considering whether or not permission for the proposal publication is to be granted, the Permanent Secretary/Head of Extra Ministerial Department shall have regard to the interest of the Government and the public, and may, if he considers it necessary, (b) seek the opinion of other appropriate Permanent Secretaries/Heads of Extra-Ministerial Departments. (b) On the submission to the Permanent Secretary/Head of Extra-Ministerial Department of a brief outline of the scope of the proposed to publication and the method of the treatment to be applied thereto, the Permanent Secretary/Head of Extra-Ministerial Department, may not give a provisional permission for the proposed publication, provided SAU that no final permission thereof shall granted complete manuscript thereof shall have been Permanent Secretary/Head of Extra-Ministerial Department, and he is satisfied that the proposed publication is not against the interest of the Government or the public. (iii) Nothing in this Rule shall be deemed to prevent an officer from publishing in his own name, by writing, speech or broadcast, matters relating to a subject of general interest which does not contain a criticism of any officer, Commissioner, official and ministerial statements or actions, or which can be regarded as of a political or administrative nature; provided that in so publishing any matter compiled with Government sanction from official records, he gives prominence to a disclaimer of Government responsibility for its accuracy. Political Activities 04421 - No officer shall, without express permission of the Government, whether on duty or leave of absence: (a) hold any office, paid or unpaid, permanent or temporary, in any political organization (b) offer himself or nominate anyone else as a candidate for any elective public office including membership of a Local Government Council, State or National Assembly; (c) indicate publicly his support of or opposition to any party, candidate or policy; (d) engage in canvassing in support of political candidates. Nothing in this rule shall be deemed to prevent an officer from voting at an election 04422 - Resignation is necessary before seeking elective public office. Howbeit, any officer wishing to engage in partisan political before activities or seek elective public office shall resign his appointment forthwith. 04423 — (a) Public officers are not prohibited from holding shares in both public and private companies operating in Nigeria or abroad except that they must not be directors in private companies, and may only be directors in public companies if nominated by Government. (b) A public Officer, whenever required to do so by his Permanent Secretary/Head of Extra-Ministerial Department, shall disclose within three working days, in confidence, full information about any investments held by him or his immediate family whether held in their own names or in the names of other persons' or otherwise when an officer is called upon to divest himself of investments which are likely to lead to public scandal or are likely to be construed as an indication that the officer has abused his public position for his private advantage, and he fails to comply within six months, the matter shall be reported to the Civil Service Commission for necessary action. Prohibition of private practice 04424 – In accordance with the provisions of the Regulated and other Professions Private prohibition Act, (Cap. 390) part II, no officer shall engage in private practice. Mineral discoveries 04425 - It is the duty of every officer to report to Government any discovery of what he considers to be valuable minerals. Officers are prohibited, under pain of dismissal, from giving any information on such valuable discoveries to any syndicate, company or individual and deriving any benefit therefrom. Upon the report of such discovery, it shall be within the discretion of the Government to make the report public or to withhold it. Seeking influence of prominent persons 04426 - No officer shall seek the influence of prominent persons or any other person for ensuring the due consideration of his claims in matters connected with discipline or with a view to obtaining consideration for appointment, transfer, promotion or postings. Posting and residence 04427 - Every officer shall discharge any duties assigned to him by Government and accept liability of being stationed wherever his presence is considered to be most useful. Paid appointment during leave 04428 - An officer on leave of absence shall not accept any paid employment without previously obtaining the express approval of the Bureau of Establishments. Private agency 04429 - No officer shall undertake any private agency in any matter connected with the exercise of his public duties. Statement on appointment 04430 – Concealment of any of the facts which an applicant for Government employment is required to make in compliance with Rule 02207 or any false statement in that regard or in any application for employment shall be regarded as sufficient ground for non - employment or for subsequent termination of appointment without notice if the falsehood is detected after engagement Borrowing money 04431 - No officer may borrow money either as principal or as surety from or in any manner place himself under a financial obligation to a person whether in the public service of the Federation or a state or otherwise, being a person: (a) who is directly or indirectly subject to his official authority; (b) who resides, possesses land or carries on business within the local limits of his official authority; (c) with whom the officer has or is likely to have official dealings; or (d) who is a registered money-lender For the purpose of this rule, the word \"person\" shall include a body or persons corporate or incorporate. (2) An officer may, however, borrow from banks, insurance companies, co-operative societies or incur debts through acquiring goods by means of a hire-purchase agreement provided that: (a) the bank, insurance companies, co-operative societies from which the officer borrows or the person with whom he signs a hire-purchase agreement are not directly or indirectly subject to his official authority and do not have such official dealings with the officer as may lead to public scandal or be construed as an abuse of his public position for his private advantage; and (b) the aggregate of his debts does not or is not likely to cause him serious financial embarrassment as defined under Rule 04413 (3) Subject to paragraph (2) above, an officer may incur the following debts, provided that the aggregate of his debts is not likely to cause him serious financial embarrassment - (a) sums borrowed on the security of land charged or mortgaged, where the said sums do not exceed the value of the said land; (b) overdrafts allowed by banks; (c) sums borrowed from insurance companies on security of policies; (d) sums borrowed from the Government or co-operative societies; or (e) sums due on goods acquired by means of hire-purchase agreement. Presents in recognition of service 04432 — (a) No officer or his family shall accept gifts or presentations, whether in the form of money or otherwise, from any person in recognition or anticipation of service rendered or to be rendered by virtue of his official position. These rules shall not be regarded as applying to small personal gifts such as may be exchanged between colleagues and friends. If an officer is in doubts as to the propriety of receiving and retaining a gift, he may consult his Permanent Secretary/Head of Extra-Ministerial Department. Gifts from Traditional Rulers (b) Presents from traditional rulers, chiefs, and other persons which Gifts from cannot be refused without giving offence shall be handed over to the Government. When presents are received on behalf of the Government in ceremonial intercourse, they shall be handed over to the Government and any return presents shall be given at Government expense. Prohibition bribery and corruption. 04433 – In order to improve Public Service management, and enhance accountability and transparency, no officer shall receive any bribe or engage in corrupt practices. SECTION 5 - CONDUCT PREJUDICIAL TO THE SECURITY OF THE STATE 04501 - Where a Committee comprising members from the State Conduct Ministry of Justice, Office of Head of Service, Special Services prejudicial Bureau is satisfied that an officer has committed a misconduct security involving the security of the State or prejudicial to it, the officer shall be subject to the normal disciplinary procedure provided that the punishment for such misconduct shall be aggravated. SECTION 6 - RETIREMENT IN PUBLIC INTEREST 04601 - Notwithstanding the provisions of this chapter, if the Abia State Civil Service Commission considers that it is desirable in the Public interest that an officer should be required to retire from the Service on grounds which cannot suitably be dealt with by the procedures laid down in Rule 04306, it shall call for a full report from the Permanent Secretary/Head of Extra-Ministerial Department in which the officer has served; and if, considering that report and giving the officer an opportunity of submitting a reply to the complaints by reason of which his retirement is contemplated, the Commission is satisfied, having regard to the conditions of the service, the usefulness of the officer thereto and all other circumstances of the case, that it is desirable in the public interest so to do, it shall retire the officer and the officer's service shall accordingly terminate on such date as the Commission may specify. In every such case, the question of pension and gratuity will be dealt with under the Pensions Act, Cap. 346, Laws of the Federation of Nigeria, 1990. • APPENDIX 4 OFFICIAL SECRETS ACT, CAP. 335 See Rule 04415 ARRANGEMENT OF SECTION SECTION 1 - PROTECTION OF OFFICIAL INFORMATION, ETC SECTION 2 - PROTECTION OF DEFENCE ESTABLISHMENT ETC SECTION 3 - RESTRICTIONS ON PHOTOGRAPHY, ETC, DURING PERIODS OF EMERGENCY. SECTION 4 - CONTROL OF MAIL FORWARDING AGENCIES, ETC. SECTION 5 - POWER TO REQUIRE INFORMATION AS TO OFFENCES UNDER THIS ACT. SECTION 6 - SEARCH WARRANTS. SECTION 7 - PENALTIES AND LEGAL PROCEEDINGS. SECTION 8 - SUPPLEMENTARY PROVISIONS AS TO OFFENCES. SECTION 9 - INTERPRETATION, ETC. SECTION 10- SHORT TITLE, EXTENT AND REPEAL. 1962. No. 29 An Act to make further provision for securing public safety; and for purposes connected therewith. (13th September, 1962) Commencement Be it Enacted by this Legislature of the Federation in this present Parliament assembled and by the authority of the same as follows; - (1) Subject to subsection (3) of this section, a person who- Protection of official information etc. (a) transmits any classified matter to a person to whom he is not authorized on behalf of the government to transmit it; or (b) obtains, reproduces or retains any classified matter which he is not authorized on behalf of the government to obtain, reproduce or retain, as the case may be, shall be guilty of an offence. (2) A public officer who fails to comply with any instructions given to him on behalf of the government as to the safeguarding of any classified matter which by virtue of his office is obtained by him or under his control shall be guilty of an offence. (3) On proceedings for an offence under subsection (1) of this section relating to any classified matter, it shall be a defense to prove that: (a) when the accused transmitted, obtained, reproduced or retained the matter, as the case may be, he did not know and could not reasonably have been expected to believe that it was classified matter; and (b) when he knew or could reasonably have been expected to believe that the matter was classified matter, he forthwith placed his knowledge of the case at the disposal of the Nigeria Police Force. Protection defense establishment etc. 2.- (1) A person who, for any purpose prejudicial to the security of Nigeria - (a) enters or is in the vicinity of or inspects a protected place; or (b) photographs, sketches or in any other manner whatsoever makes a record of the description of, or of anything situated in, a protected place: or (c) obstructs, misleads or otherwise interferes with a person engaged in guarding/a protected place; or (d) obtains, reproduces or retains any photograph, sketch, plan, model or document relating to, or to anything situated in, a protected place shall be guilty of an offence. (2) A person charged with an offence under foregoing subsection shall, unless the contrary is proved, be deemed to have acted for a purpose prejudicial to the security of Nigeria if from his character or general conduct and from all the circumstances of the case it appears that he acted for such a purpose; but nothing in this subsection shall be construed as precluding the giving in evidence of matters tending to show that the accused acted for such a purpose. Restriction on photography etc. during period of emergency Cap. 62 (3) (1) The President may, during any period of emergency within the meaning of section 65 of the Constitution of the Federal Republic of Nigeria, by order provide that during the continuance of that period no person shall, without permission in writing given by the President, photograph, sketch, or in any other manner whatsoever make a record of the description of, such things designed or adapted for use for defense purposes as may be specified by the order. (2) A person who contravenes the provisions of an order under this section shall be guilty of an offence. Control of mail forwarding agencies 4. — (1) The Minister may make regulations (a) for controlling the manner in which any person conducts any organization for receiving letters, telegrams, packages or other matter for delivery or forwarding to any other person; and (b) without prejudice to the generality of the foregoing paragraph, providing for the furnishing of information and the keeping of records by persons having or ceasing to have the conduct of such an organization. (2) Regulations under this section may contain such incidental and supplementary provisions as the Minister considers expedient for the purpose of the regulations, including in particular provisions imposing penalties (not exceeding imprisonment for a term of three months or a fine of one hundred naira or both) for any failure to comply with the regulations; and the regulations may make different provision for different circumstances. (3) Regulations under this section shall not come into force until they are approved by resolution of each House of the National Assembly. 5 – (1) Where an officer of the Nigeria Police Force not below the rank of assistant commissioner suspects that an offence under Section 1, 2 or 3 of this Act has been committed and that a particular person is likely to be able to furnish information with respect to the suspected offence, he may, after obtaining the consent in writing of the Minister for the issue of a warrant under this subsection in Respect of that person, issue a warrant to any superior, police officer of that force authorizing him - (a) to require that person to furnish to the superior officer all information in that person's possession relating suspected offence; and · (b) in any case where it spears necessary to the superior officer so to do, to afford that person adequate facilities for attending at a time and place specified by the officer and to require that person to attend for the purpose of furnishing the information aforesaid. (2) Where it appears to an officer proposing to issue a warrant under the foregoing subsection that the delay likely to be involved in obtaining the consent mentioned in that subsection would seriously prejudice the security of Nigeria, he may issue that warrant without obtaining that consent but shall on so doing forthwith report his action to the Minister. (3) If any person - (a) fails to comply with a requisition under subsection (1) of this section; or (b) in pursuance of such a requisition furnishes any information which he believes to be, or recklessly furnishes any information which is, false in a material particular, he shall be guilty of an offence. Search warrants 6. - (1) Where an officer of the Nigeria Police Force not below the rank of assistant commissioner has reasonable cause to believe that an offence under section 1, 2 or 3 of the Act has been committed and that matter relating to the offence is likely to be found on particular premises, he may issue a warrant to any superior police officer of that force authorizing him, and such other police officers as may accompany him, to enter and search those premises and to seize and remove any matter found on the premises which the superior police officer considers is evidence of an offence under any of those sections. (2) A police officer may use such force as may be reasonably necessary for the purpose of executing a warrant issued under this section. 7. – (1) A person who commits an offence under Section 1, 2 or 3 of this Act shall be liable – Penalty and legal proceeding (a) on conviction on indictment, the imprisonment for a term not exceeding fourteen years; (b) on summary conviction, the imprisonment for a term not exceeding two year or a fine of an amount not exceeding two hundred naira to both such imprisonment and fine (2) A person who commits an offence under Section 5 of the Act shall be liable on summary conviction to imprisonment for a term not exceeding three months or a fine of an amount not exceeding one hundred naira or to both such imprisonment and fine. (3) No proceedings in respect of an offence under section 1, 2 or 3 of this Act shall be begun except with the consent of the Attorney-General of the Federation or a State or by or on the instructions or authority of the Director of Public Prosecutions of the Federations or a State and the instrument by which permission is signified for the beginning of any such proceedings shall be summary or on indictment. Nothing in the last foregoing subsection shall be construed as preventing the detention of any person with a view to the taking of proceedings against him. Supplementary provisions as to offences 8 - (1) Without prejudice to any other provisions relating to, the matters mentioned in the following paragraphs or cognate matters, a person who - (a) attempts to commit an offence under this Act or regulations made thereunder; or (b) aids, abets, counsels, incites, procures or commands the commission of such an offence; or (c) becomes an accessory before or after the fact to such an offence; or (d) conceals or procures the concealment of such an offence which he knows has been committed, shall be liable to be proceeded against and punished as a principal offender; and references in this Act to such an offence, or to an offence under any provision of this Act, shall include references to an offence in pursuance of this subsection. (2) Where it is alleged that an offence under this Act or count regulations made thereunder has been committed outside Nigeria by a citizen of Nigeria, proceedings in respect of the offence may be brought in any court in Nigeria which would have had jurisdiction in the matter if the offence had been committed in the part of Nigeria for which court acts. (3) Without prejudice to any other power of arrest, a police officer may arrest without warrant any person who he finds committing an offence under section 1, 2 or 3 of the Act, or whom he reasonably suspects of having committed such an offence. 9 - (1) In this Act, unless the context otherwise requires, the following expressions have the meanings hereby assigned to them respectively, that is to say – \"Classified matter\" means any information or thing which, under any system of security classification from time to time in use by or by any branch of the government, is not to be disclosed to the public and of which the disclosure to the public would be prejudicial to the security of Nigeria; “government” means the Government of the Federation; \"Minister\" means the Minister of the government responsible for security and public safety; \"Protected place\" means (a) any naval, military or air-force establishment in Nigeria, any other place in Nigeria used for or in connection with the production, storage or testing, by or on behalf of the government, of equipment designed or adapted for use for defense purposes, and any other building, structure or work in Nigeria used by the government for defense purposes; and (b) any area in Nigeria or else-where for the time being designated by an order made by the Minister as being an area from which the public should be excluded in the interest of the security of Nigeria, and includes a part of a protected place within the meaning of paragraph (a) and (b) of this definition; \"Public officer\" means a person who exercises or formerly exercised, for the purposes of the government, the functions of any office or employment under the state. (2) For the purposes of this Act, classified matter remains classified matter notwithstanding that it is properly transmitted to, or obtained from, or otherwise dealt with by, a person acting on behalf of the Government of a state. Short title, extent and repeal (1) This Act may be cited as the official secrets Act. (2) This Act shall apply throughout the Federation, and shall apply to citizens of Nigeria elsewhere than in the Federation. Cap. 144 of the 1920 Edition (3) The Official secrets Act is hereby repealed, so however that section 5 of the Official Secrets Act, 1920 (which provides for the control of mail forwarding agencies) shall not cease to have effect in its application to Nigeria until the first regulations made in pursuance of section 4 of this Act come into force. (4) Sub-section (3) of this section shall not be construed as repealing the Official Secrets Act (hereinafter referred to as \"the former legislation\") in so far as, apart from that sub-section the former legislation has effects as part of the law of a State and is not inconsistent with or made redundant by the Act; and the former legislation shall have effect accordingly. (5) Nothing in this section shall affect any power of the Legislature of a State to make laws with respect to public safety which are not inconsistent with the provisions of the Act and, in particular, to make laws repealing the former legislation in so far as it has effect as part of the law of the state.",{"id":52,"path":53,"dir":29,"title":54,"description":7,"keywords":55,"body":56},"content:3.Regulations:5.salaries-and-increment.md","/regulations/salaries-and-increment","Salaries And Increment",[]," SALARIES AND INCREMENT SECTION 1 - SALARIES SECTION 2 - INCREMENT RULES SECTION 1 - SALARIES Payment of Salaries 05101 - Financial Regulations contain guidance on the payment of salaries and wages Salaries of Appointment 05102 – On first appointment, salary shall, as a general rule be paid from the date of assumption of duty. 05103 - On transfer from another Government to the Abia State Civil Service a staff shall be eligible for the salary attaching to his new office with effect from the day he assumes duty. 05104 - Except in a case of a promotion from a non-pensionable to a. pensionable office, the following rules shall apply where an officer is promoted in the ordinary course within the Abia State Civil Service to an office carrying salary on an incremental scale: If the officer is promoted to a salary scale that does not overlap his old salary scale, he will be placed at the minimum point of his new scale. If his salary in the former post is higher than the minimum point of his new scale of salary, he will be placed at the next point, higher than his former salary. SECTION 2 - INCREMENT RULES Increment as of Right 05201 - An officer on an incremental scale shall normally be granted an increment unless he is on interdiction/suspension or has a disciplinary action pending against him. Incremental Date 05202 - The incremental date of an officer appointed or promoted to a post in the Abia State Civil Service shall be the anniversary of the date he commenced to draw the full salary of such appointment or of the date of the promotion, advanced to the first day of the month concerned. DEFERRING AND WITHHOLDING OF INCREMENTS 05203 - The grant of an increment may be deferred or withheld in accordance with the provisions of Chapter 4. In deciding which penalty to impose or recommend, a Permanent Secretary/Head of Extra-Ministerial Department will take into account the gravity of the shortcoming and the quality of the officer's previous service, bearing in mind that to withhold an increment is a more serious penalty than to defer it. Deferred Increment 05204 - An officer's increment is deferred when the decision as to whether or not it shall be granted is postponed for a specific period. The period must be fixed at the time the increment is deferred and must not be less than three months nor more than six months; if less than six months in the first instance, it may, if necessary, be increased to six months by additional specific deferment. If a deferred increment is eventually granted it does not become effective until the day following the expiration of the specific period of deferment, but the recipient retains his original incremental date for subsequent increments. If a deferred increment is not granted at or before the expiration of six months from the date it was originally due it must be withheld. Example For example, if an officer who is due to proceed from N6,282 to N6,932 per annum on 1-1-89 had his increment deferred for three months, his salary shall remain at N6,282 until 31-3-89 when his Permanent Secretary/Head of Extra-Ministerial Department must decide whether or not to grant the deferred increment. If he grants it, the officer draws salary at N6,932 for the period 1-4-89 to 31-12-89 (i.e. the remaining nine months) and retains his original incremental date of 1st January for consideration of his next increment to N7,582. 05205 - An officer's increment is withheld when it is decided not to grant it and that he shall cease to be eligible thereof until his next incremental date. The withholding of an increment thus results in the salary of the officer in question remaining for the rest of his incremental service one increment behind what it would have been had the increment not been withheld (unless the Abia State Civil Service Commission exercises the authority described in Rule 05207.21758 Example - An officer due to proceed from N1,482 to N1,536 per annum on 1-2-62 to 31-1-63 and he cannot proceed to N1,536 until 1- 2-63, his next incremental date. 05206 – An increment deferred or withheld cannot be restored with retrospective effect in consequence of improved service during a later increment-earning period. Special Increments to Mitigate lasting Effect of Withheld Increment 05207 - When an officer's increment has been withheld under Rule 05205, the Abia State Civil Service Commission, may at any subsequent incremental date, grant one or more special increments having the effect of raising the salary of the officer to or towards the level it would have reached if the previous withholding had not occurred.",{"id":58,"path":59,"dir":29,"title":60,"description":7,"keywords":61,"body":62},"content:3.Regulations:6.ANNUAL-PERFORMANCE-EVALUATION.md","/regulations/annual-performance-evaluation","ANNUAL PERFORMANCE EVALUATION",[]," ANNUAL PERFORMANCE EVALUATION REPORTS AND CERTIFICATES OF SERVICE SECTION 1 - GENERAL SECTION 2 – PROGRESS REPORTS ON OFFICERS SECTION 3 - ANNUAL PERFORMANCE EVALUATION REPORTS ON SENIOR OFFICERS SECTION 4 - ANNUAL PERFORMANCE EVALUATION REPORTS ON JUNIOR OFFICERS SECTION 5 - CERTIFICATES OF SERVICE SECTION 1 - GENERAL Reporting Offices 06101 - A Reporting Officer must not only be at least one substantive grade above the officer being reported on, but also be the immediate superior officer under whom the officer being reported on directly works. Where an officer has served more than one Department before his report is rendered, the Reporting Officer shall be the immediate Superior Officer under whom he worked for the substantial part of the normal period a report shall cover. It is necessary that a countersigning officer should assess every report judiciously before countersigning. Reports to be Full and Candid 06102 - It is essential for the general efficiency of the service that Annual Reports on officers shall be detailed and candid. Reporting officers must realize that their own capabilities are discernible from the reports they write on their subordinates, bearing in mind that they hold their offices as much by virtue of their administrative ability as well as their professional ability. Communication of Reports to officer 06103 - The substance of any adverse comment on an officer's work or conduct included in a report shall be conveyed to him in writing by the reporting Permanent Secretary/Head of Extra-Ministerial Department in sympathetic terms and with the object of enabling and encouraging him to overcome his short-comings. The fact that this action has been taken shall be stated in the report itself, A copy of the letter addressed to the officer as well as a copy of his acknowledgement should be attached to the Report. Attention is however drawn to the provisions of Chapter 4 of these Rules. REPORTS ON SECONDED OFFICERS Secondment to Ministry/ Department 06104 - When an officer is seconded to another Ministry/Extra- Ministerial Department, the Permanent Secretary/Head of the Extra- Ministerial Department to which he is seconded is responsible for furnishing the reports on the officer as required by this Chapter. Secondment to Corporations, State- or State-Owned Companies 06105 - Arrangements shall be made with Corporations, or State- owned Companies to which officers are seconded to furnish the reports on the officers so seconded as required by this chapter as though such bodies were Government Departments. It shall be the responsibility of the Permanent Secretary/Head of Extra-Ministerial Department from which an officer has been seconded to request the Corporation, or State-owned company concerned, two months before the due date, to furnish the required report, on appropriate annual Report Forms which shall be supplied to the establishment for this purpose. SECTION 2 - PROGRESS REPORTS ON OFFICERS Object 06201 – Progress reports are meant to provide in respect of officers on probation or initial contract, a full record of each officer's work, conduct and capabilities on which to judge his suitability for 659 confirmation or reengagement (whichever is appropriate) and to ensure that in cases where an officer's suitability for continued employment is in doubt he is given timely warning of his faults and reasonable opportunity to correct them. TIMING Normal 06202 – Permanent Secretaries/Heads of Extra-Ministerial Departments are responsible for rendering progress Reports at intervals of six months with effect from the date of first appointment. The final progress Report shall be rendered not later than two months before an officer's probationary period or second tour of the contract is due to expire. In Special Cases 06203 - If for any reason an officer's probationary period is due to expire at a time when he will be on leave, the final Progress Report should be rendered not later than two months before he proceeds on such leave, in order that a decision as to the confirmation, deferment of confirmation or termination of his appointment may be taken and hotels communicated to him before his departure. In the case of an officer de -boon contract, if an adverse opinion as to his suitability has been formed 200 before he proceeds on leave during his second tour, a special progress Report shall be rendered not later than two months before he so proceeds, in order that Government's decision as to whether he should be allowed to return for a further tour may be taken and communicated to him before he departs, and that the officer himself may have the opportunity of deciding before he departs whether, in the light of the adverse opinion already formed, it is in his own Interest to return. Proceed 06204 – Permanent Secretaries/ Heads of Extra-Ministerial Departments should address progress reports to the Permanent Secretary, Abia State Civil Service Commission or the Permanent Secretary, Bureau of Administration, as appropriate under PERSONAL AND CONFIDENTIAL cover. The final progress Report rendered after 21 months' service shall include a definite recommendation as to whether the officer's appointment should be confirmed or terminated or whether his contract should be renewed. SECTION 3-ANNUAL PERFORMANCE EVALUATION REPORTS ON SENIOR OFFICERS Object 06301 - The object of Annual Performance Evaluation Reports is to provide a full record of each officer's work, conduct and capabilities from which his suitability for promotion may be judged by the Abia State Civil Service Commission. In order that the Commission may be in a position to weigh, in connection with a particular vacancy, the merits of officers, it is important that it should know precisely what work the officer has been engaged upon and the judgment formed on that work. It is no less important that the Abia State Civil Service Commission should receive an indication of each officer's suitability for appointment to a senior grade in which he would have to perform administrative or supervisory duties; it may be that the officer's work in the appointment which he holds gives the fullest satisfaction but that he is unsuitable for more responsible duties, and the Abia State Civil Service Commission particularly desires to have a record or expression of opinion as to each officer's suitability for promotion chest when, by his seniority, he may be regarded as eligible to be considered for such advancement. Period 06302 - Annual Performance Evaluation Reports should be rendered on all officers at the end of each Calendar Year. 06303 - Thirty days before the end of the year, every officer on whom Action by an Annual Performance Evaluation Reports is required (see Appendix to this Chapter) shall, subject to any departmental instructions which on may be issued to supplement this Rule, complete and sign the relevant pages of the appropriate number of copies of the Form and zin forward them, unfolded, through departmental channels to the ins? Permanent Secretary/Head of Extra-Ministerial Department. Officers who will be on leave on the due date should take this action before proceeding on leave. 06304 — The attention of all officers is invited to the necessity for including the fullest possible information in their replies to the questions on the relevant pages of the Annual Performance Evaluation Report Forms, so that the reports may be used for the object explained in Rule 06301 without reference to any other documents. Departmental Routine 06305 - Every Permanent Secretary/Head of Extra Ministerial Department shall make such departmental arrangements as he considers necessary to ensure that thirty days before the due date an officer serving in his Ministry/Extra-Ministerial Department, one whom & Report is required, takes the action indicated in the preceding Rule and that the Forms, thus completed by individual officers are forwarded to the appropriate Reporting Officers who shall complete the appropriate sections of the report which shall then be transmitted to the Permanent Secretary/Head of Extra Ministerial Department. Action by Permanent Secretary/Head of Extra-Ministerial Department 06306 - Not later than fourteen days after the due date, the Permanent Secretary/Head of Extra-Ministerial Department will receive from Reporting officer’s reports duly completed by them, add his own reports, comments and endorsements, if any, to all copies of each report and forward them in sufficient time to reach their respective destinations within thirty days of the due date. SECTION 4 - ANNUAL PERFORMANCE EVALUATION REPORTS ON JUNIOR OFFICERS Progress Reports on Unconfirmed Officers 06401 - In order to provide a full record of the work, conduct and capabilities on which to judge the suitability of an officer holding a junior post for confirmation, and to ensure that in cases where his suitability for confirmation is in doubt he is given timely warning of his faults and reasonable opportunity to correct them, the Permanent Secretary/Head of Extra-Ministerial Department shall arrange for progress reports on such officers to be rendered annually by responsible departmental officers. Annual Performance 06402 - In order to provide a full record of the work, conduct and capabilities on which to judge the suitability for promotion of clerical or Technical Grade Officers holding junior posts, the Permanent Secretary/Head of Extra-Ministerial Department shall arrange for annual performance evaluation reports on such officers to be rendered to them by responsible departmental officers at the end of each calendar year. The Reports on all eligible candidates shall be made available when the Department Selection Board meets to select candidates for promotion from one junior post to another. SECTION 5 - CERTIFICATES OF SERVICE Application 06501 - All officers including those on non-pensionable appointments shall be issued on leaving the service with a Certificate of Service. 06502 - Certificates of service for issue to officers holding senior posts G.L. 07 and above require the countersignature of the Permanent Secretary, Abia State Civil Service Commission; those for issue to officers holding junior posts G.L. 01 - 06, require the countersignature of the Permanent Establishments, Training and Pensions. Object 06503 - The main purpose of a Certificate of service is that it may be used as a reference covering the holder's Government service when seeking other employment. Accordingly, a Permanent Secretary/Head of Extra-Ministerial Department should, when completing a Certificate, give in it that information which he himself, were he in the position of a prospective employer, might fairly expect to obtain from the person who has previously employed the holder. Forms 06504 - Certificate of service shall be rendered in triplicate on the approved Forms as follows: For Officers on G.L.07 and above - Form Gen.58; For Officers on G.L. 01-06 Form Gen. 58A. PROCEDURE 06505 - Action to complete the issue of a Certificate of service should be taken in time for the Certificate to be handed to the recipient before he proceeds on leave prior to leaving the service. If it is necessary to include in the Certificate of service of any Officer any adverse comment on his work or conduct, the Certificate of service must be completed and handed to him in time to make, before leaving the service, any representation on the subject that he may desire to put forward for Government’s consideration. APPENDIX 6 SUMMARY The reports required on officers holding senior posts at various states of their service together with the number of copies of such reports and their destinations are summarized in the following table: Officer Type No. Date of Submission Destination ALL STAFF EXCLUDING GENERAL EXECUTIVE CADRE A 1 On Probation on contact with less than two years’ service. Form Gen. 96 1 On completing 6.12.18 and 21-month service Permanent Secretary, Abia State Civil Service Commission B 12 Confirmed in senior postOn contract with two years’ service APERFORM 1 End of Calendar Year Permanent Secretary, Abia State Civil Service Commission C 1 All other staff APERFORM 2 End of Calendar Year Permanent Secretary, Bureau of Administration GENERAL EXECUTIVE CARE D 12 On Probation in senior posesOn contract with less than two years’ service Form Gen. 96 2 On completing 6.12.18 and 21-month service Permanent Secretary, Bureau of Administration E 12 Officer holding senior post who has been confirmedOn contract with over two years’ service APERFORM 2 End of Calendar Year Permanent Secretary, Bureau of Administration F 1 All other staff APERFORM 2 End of Calendar Year Permanent Secretary, Bureau of Administration",{"id":64,"path":65,"dir":29,"title":66,"description":7,"keywords":67,"body":68},"content:3.Regulations:7.EXAMINATIONS-IN-LAW.md","/regulations/examinations-in-law","EXAMINATIONS IN LAW",[]," EXAMINATIONS IN LAW AND OFFICIAL PUBLICATIONS SECTION 1 - GENERAL SECTION 2 - COMBINED CONFIRMATION/PROMOTION EXAMINATIONS SECTION 3 - COMPULSORY EXAMINATIONS FOR ADMINISTRATIVE OFFICERS, AND PROFESSIONALS SECTION 4 - COMPULSORY EXAMINATIONS FOR EXECUTIVE OFFICER SECTION 1 - GENERAL EXAMINATION RULES Text Books Allowed 07101 - The object of the examinations specified in this chapter is to test the candidate’s ability to apply the rules and principles contained in the books, acts etc. which form the subjects of the examinations. Accordingly, candidates will be allowed to refer during the examinations to the relevant books, Acts, etc. in question but not books of model answers or prepared questions. Examination Board 07102 - There shall be an Examination Board appointed by the Head of Service of Abia State consisting of representatives of Bureau Establishments and Administration, Ministries of Justice, Finance and Education, which shall be responsible for the general policy and conduct of the examination. Failure to Pass Examinations 07103 - An officer who fails to pass, within the time-limits quoted in the relevant Rules, the examinations specified in this chapter as compulsory for him, is liable to have his probationary appointment terminated, or his confirmation deferred whichever is appropriate to the circumstances and he shall not be considered for promotion. SECTION 2 - COMBINED CONFIRMATION/PROMOTION EXAMINATION FOR CLERICAL OFFICERS, CLERICAL ASSISTANTS, TECHNICIANS AND MESSENGERS Time of holding 07201 - The tests will be held twice a year. Details of the subjects to be taken at each level are as follows: Examination A. I. Clerical Officers - GL. 04 (With WASC or GCE O/L who have spent at least one year in the service) English Language General Paper Public Service Rules Financial Regulations Office Procedure or Special Papers. II. Clerical Assistants - GL. 03 (With S. 75 Certificate or those who have passed the sub-Clerical/Sub-Technician Examinations and have spent at least two years on the post). English Language General Paper public Service Rules coloring Financial Regulations Office Routine or Special Papers Elementary Mathematics. III. Sub-Clerical/Sub-Technicians - GL. 02 (messenger Cadre) (With First School Leaving Certificate who have spent at least three years in the service) English Language General Paper Office Routine or Special Papers. Elementary Arithmetic. B. The pass marks shall be as follows: Clerical Officers: Confirmation Level: 50% Average with at least 50% score in English and 40$ score in each of the other subjects. Accelerated Level: 75% Average with at least 50% score in English and 40% score in each of the other subjects. Promotion Level: 65% Average with at least 50% score in English and 40% score in each of the other subjects. Clerical Assistants: Promotion Level: 60% Average with at least 50% score in English and 40% score in each of the other subjects. All Clerical Assistants on GL. 03 who have served for not less than two years in the grade shall take the test and score a minimum of 50% pass mark to be deemed eligible for promotion to clerical officer. Sub-Clerical/Sub-Technicians Grades (Messenger Cadre) Promotion Level: 60% Average with at least 50% score in English and 40% score in each of the other subjects. C. Clerical Assistants, Sub-Clerical, Sub-Technicians and Messengers shall be confirmed after 2 years of satisfactory service SECTION 3.- COMPULSORY EXAMINATION FOR ADMINISTRATIVE OFFICERS AND PROFESSIONALS Officers Who Are Required to Pass General 07301 - Unless specially exempted by the Government, the following Administrative Officers/Professionals are required to pass the examination prescribed in Rule 07303 within two years from the date of taking up their appointment in the Abia State Civil Service: Administrative Officers/Professionals appointed direct to the Abia State Civil Service on first appointment. Administrative Officers/Professionals promoted from unconfirmed junior post Administrative Officers/Professionals transferred from other Scheduled Service who at the date of transfer are under the age of forty years and have not satisfied conditions for confirmation. Exemption 07302 - An Administrative Officer/Professional who possesses legal qualification obtained from a Nigerian University or has been called to the Nigerian Bar shall be exempted, at the discretion of the Government, from taking Group A of the examination. 07303 . The following are the prescribed examinations for Administrative Officers/Professionals except otherwise reviewed. GROUP A. - LAW EXAMINATION This examination consists of two papers, on the following subjects: 1. (a) Nigerian Legal System; (b) Ministerial Government Procedure based on: (i) Lagos (Administrative and Executive Functions) Act No. 1 of 1958 (ii) Ministers' Statutory Powers and Duties (Miscellaneous Provisions Act, Cap 288 Laws of the Federation of Nigeria, 1990. (iii) Legislative Houses (Powers and Privileges) Act. Cap 208, Laws for the Federation of Nigeria, 1990. (iv) Transfer of Functions (Lagos) Order L. N.257 of 1959. (v) Transfer of Functions (Federation) Order L. N. 258 of 1959. (vi) Chapter VI, Part I, Section A of the Constitution of the Federal Republic of Nigeria 1999 2. The main provisions of the following legislations: (a) The Constitution of the Federal Republic of Nigeria, 1999; (b) The following chapters of the Laws of the Federal Republic of Nigeria, 1990 and the subsidiary legislation made there under: Chapter Title of Act 447 Commissions and Tribunals of Inquiry Act. 513 Illiterates Protection. 192 Interpretation Act. 331 Notaries Public Act 333 Oaths Act, 1963. 335 Official Secrets Act, 1962. 503 Federal Capital Territory Act. IV of the 1999 Constitution Fundamental Human Rights VIII part I of 1999 Constitution. Federal Capital Territory. GROUP B - EXAMINATION IN OFFICIAL PUBLICATIONS This examination consists of two papers: Public Service Rules. Financial Regulations. SECTION 4 - COMPULSORY EXAMINATION FOR EXECUTIVE OFFICERS Officers who are Required to Pass 07401 - Unless specially exempted by the Government the following Executive Officers are required to pass the examinations prescribed int Rule 07402 within two years of the date of taking up their appointment in the State Civil Service Officers appointed direct on first appointment as Executive Officers. Unconfirmed Assistant Executive Officers promoted from junior posts. Executive Officers transferred from other Scheduled services who at the date of transfer are under the age of forty years and have not satisfied the conditions for confirmation. Syllabus of Examination 07402 - The following are the prescribed examinations for executive officers: Public Service Rules Financial Regulation",{"id":70,"path":71,"dir":29,"title":72,"description":7,"keywords":73,"body":74},"content:3.Regulations:8.FEES-FOR-INVIGILATORS-AND-EXAMINERS.md","/regulations/fees-for-invigilators-and-examiners","FEES FOR INVIGILATORS AND EXAMINERS",[]," FEES FOR INVIGILATORS AND EXAMINERS General 08001 – No fees may be paid to examiners except in accordance with this Chapter. Scale of Fees 08002 - The following are the rates approved for invigilators and Examiners; Setting of question papers: Cost of setting of one paper is N600.00 Co-ordination Fees: (a) Chief Examiner N300 per session (b) Team Leader N250 per session (c) Examiner N200 per session Invigilation Fees: (a) Invigilators N250 per session (b) Chief Invigilators N350 per session (c) Supervisors N400 per session Marking Fees: (a) Fees per script N20 per script (b) English Language N25 per script (c) Typewriting I N25 per script (d) Typewriting II N25 per script Sharing of Fees Between Examiners 08003 - Except where otherwise indicated in the scales of fees, only one fee is payable for correcting papers in respect of each candidate and only one fee is payable for setting a group of papers; if more than e examiner is employed the appropriate single fees will be divided tween the examiners.",{"id":76,"path":77,"dir":29,"title":78,"description":7,"keywords":79,"body":80},"content:3.Regulations:9.MEDICAL-AND-DENTAL-PROCEDURES.md","/regulations/medical-and-dental-procedures","MEDICAL AND DENTAL PROCEDURES",[]," MEDICAL AND DENTAL PROCEDURES MEDICAL TREATMENT SECTION 1 - GENERAL SECTION 2 - FACILITIES FOR MEDICAL TREATMENT SECTION 3 - ABSENCE FROM DUTY ON ACCOUNT OF ILLNESS SECTION 4 - INJURIES SECTION 5 - DEATHS, REPATRIATION OF CORPSES. SECTION 1 - GENERAL Definitions 09101 - \"Hospital\" means a Government Hospital or any hospital run by a Government Agency. \"Medical Officer\" means a Government Medical Officer or a Medical Officer in a hospital run by a Government Agency. \"Private practitioner\" means any other Registered Medical or Dental Practitioner. Medical documents to be treated as confidential 09102 - The medical certificates, reports of medical boards, dental treatment records, reports of private practitioners and confidential health reports mentioned in this chapter will be treated as strictly confidential. No copies of these reports except those mentioned in this chapter shall be furnished, except that this rule shall not preclude the keeping of an officer's health record in the Ministry of Health or the transfer of such record to the corresponding office when a staff is transferred to the service of another Government. Medical Examination on Appointment 09103 - Every person selected for appointment either in a temporary Medical or in a permanent capacity shall be required to present himself for examination to a Government Medical Practitioner (or one so approved by Government) with a view to its being ascertained whether he is physically fit for service. Unless otherwise provided in the offer of appointment, the fee for such examination shall be paid by the State Government. If the candidate is not finally passed as physically fit for service, his appointment shall not be proceeded with. Special Medical Tests 09104 - The Permanent Secretary/Head of Extra Ministerial Department may at any time (and shall, if the officer so requests) call upon an officer to present himself for examination to an approved or Government medical practitioner, or to a duly constituted medical board with a view to its being ascertained whether the officer is physically capable of performing the duties of his appointment or of any appointment to which it may be proposed to transfer him. 09105 – An officer on leave of absence may be required or at his own request may be permitted by the State Government or its accredited representative, to present himself for examination to an approved medical practitioner, with a view to obtaining a report as to the officer's physical fitness to return to his duties or to take up a fresh appointment. 09106 - In the case of examinations under either of the two preceding Rules: any fees in respect of the examination shall in the absence of any special regulations or arrangement to the contrary, be paid by the Government; the person or persons appointed to conduct the examination on shall have discretion to call a specialist into consultation and any fee due to the specialist for assistance in rendering a report to the Government shall be paid from public funds; the report of the examination shall be furnished to Government and may be communicated to the officer concerned at the discretion of the Medical Officer; the officer shall, however, be informed at the earliest possible date of the decision reached upon his case by the Government after consideration of the report; and if the officer is dissatisfied with that decision, he shall be at liberty to make representation to this effect, in which event the Government shall decide at its discretion whether any further medical evidence shall be called for. Leave to Visit Medical Specialist Dentist 09107 - An officer may be granted leave by his Permanent Secretary/Head of Extra-Ministerial Department for the purpose of visit medical visiting a medical specialist/dentist, but only if it is certified by the handling Government Medical Officer that he is unable to deal with the case himself and that it will definitely affect the health of the officer if consultation is postponed. An officer granted leave in such circumstances will be treated for the purpose of free transport facilities (but not for traveling allowance) as traveling on duty. If no medical certificate is given, it will be open to an officer to apply for casual leave under Rule 13121. SECTION 2 - FACILITIES FOR MEDICAL TREATMENT Government Facilities in Nigeria 09201 - The Government medical facilities provided free to all officers and their families and the scale of charges for other Government medical facilities are specified in the current Hospital Fees Regulations and amendments thereto. TREATMENT BY PRIVATE PRACTITIONERS Patient Bears Expenses 09202 - A staff who prefers to be treated by a private practitioner Patient instead of availing himself of Government medical facilities must himself bear all expenses incurred through such treatment. 09203 - (a) When owing to the state of his health, a staff or a member of his family is compelled, in the absence of a Medical Officer, to avail himself of the services of private medical practitioners, he will be responsible in the first instance for the fees payable. If, however, the circumstances are recognized by the Permanent Secretary, State Ministry of Health as requiring such service, he may authorize a refund to the staff at such rates as he, the Permanent Secretary considers fair and reasonable. (b) When an officer or a member of his family gets a prescription from a Medical Officer in a Government Hospital/Clinic but is unable to obtain the drugs from Government Hospital, he shall, on application to the Permanent Secretary, State Ministry of Health, be reimbursed the cost of purchasing the drugs on production of receipt issued to that effect. TREATMENT ON BOARD, SHIP/AIRCRAFT AND ABROAD Officers Embarked as Invalids 09204 - If an officer is embarked by Government or its accredited representative in a sea-going vessel as an invalid and placed in the invalids. charge of the ship's surgeon, the latter's fees for medical attendance on the officer during the voyage will be payable by the Government. Officers Faling Seriously ill on Voyage to or from Nigeria 09205 - Government will consider claims for the refund of medical expenses incurred by officers and their families during voyages duly authorized by the Government in cases of serious illness occurring enroute and provided that the illness is not attributable to the officer's Nigeria. or his family's negligence. Claims for petty bills incurred on board ships/aircraft will not, however, be entertained. Medical Expenses During Overseas Leave or on Duty 09206 - The State Ministry of Health may authorize a refund of medical expenses (including charges for maintenance) incurred by an officer while overseas on leave or on duty provided: the illness was not due to the officer's own negligence; the illness was attributable to conditions in, or the climate overseas; the officer sought to avail himself of the services of the Local National Health Service (where applicable) and could not obtain the requisite attention thereunder within a reasonable time; the officer informed the nearest accredited representative of the Abia State Government of Nigeria at the earliest date possible that he was unable to obtain the requisite attention through the National Health Service; and the officer showed reasonable diligence, expedition and economy in seeking and obtaining medical attention. Medical Treatment Overseas 09207 - Approval for journeys outside Nigeria for medical treatment will only be given by the Office of the Head of Service on the recommendation of the Permanent Secretary, State Ministry of Health and will be confined to serious cases where a patient's life is in danger or where the examination is necessary for diagnosis of difficult cases or to ensure that a patient is fully recovered and able to undertake the duties of his office. Where the officer is treated as an out-patient, he will be entitled to estacode allowance at the appropriate rate. (b) In exceptional cases where dependents of officers are compelled to travel abroad for medical treatment/checkup, government involvement will be limited to half of the estimated expenses. (c) Every application for medical treatment abroad must be supported by a consultant's report from a government hospital. It must be submitted to the Permanent Secretary, State Ministry of Health by the sponsoring Local Government, State Government Ministry/Department or Parastatal/Organization. The Permanent Secretary will then make his recommendations to the Head of the Civil Service of Abia State. Applications approved will be notified to the applicant by the Head of the Civil Service of Abia State with copies to the State Ministry of Finance, the Federal Ministry of Foreign Affairs and the appropriate Nigerian Mission abroad. As a further control measure, the choice of consultants/clinics abroad will be made by the Nigerian Mission. However, where contact already exists between a patient and a consultant, the Mission may endorse the arrangement. The Mission's Medical Consultant will vet all bills before settlement to ensure that they are proper and reasonable. MEDICAL CHECK-UP (d) (i) Approval for public officers to receive periodic medical check- up at Government expense either locally or abroad will be given by the appropriate authority as stated below: (ii) Officers for whom the Governor's approval is required: Members of the State House of Assembly Members of the State Executive Council; Chief Judge of Abia State; Judge of the State High Courts, The President and Judge of the Customary Court of Appeal; Chairman of the State Civil Service Commission; Chairman of the Local Government Service Commission Secretary to the State Government (SSG), Head of Service of the State Permanent Secretaries/Director-General/Equivalents. (iii) Public Functionaries for whom the Approving Authority is the Head of Service of the State: All Staff in Ministries/Extra-Ministerial Departments on salary Grade Level 13 and above; Other members of the Judiciary; State Civil Service Commissioners; (iv) Conditions for spouse accompanying ailing officers: Permission may be granted an officer's spouse to accompany him/her at Government expense where the ailing officer is considered to be in 'Life or death' condition, in consequence of which immediate medical treatment or hospitalization abroad is recommended. In such a case, the commitment of the State Government shall be limited to the provision of return air passage for the two of them, together with the payment of estacode rate in respect of only one spouse, it being assumed that if the patient is hospitalized his or her spouse will remain in a hotel, or that if the officer remains as an out-patient, the two of them will utilize the same hotel accommodation. Even then this privilege (by which spouse is permitted to accompany the officer) shall not be automatic, it being a necessary requirement specific approval for the competent authority must be obtained prior to the journey abroad. PROCEDURE FOR MEDICAL CHECK-UP ( e) (i) The Governor's approval in respect of officers in category d(ii) above will be conveyed to the officers in writing by the Head of Service with copies to the Ministries of Health, Finance and Foreign Affairs and the appropriate Nigerian Mission. (ii) officers in category (d) (iii) above will submit their applications through their Permanent Secretaries or Heads of Departments to the Head of Service of the State for the Director of Medical Services of the State Ministry of Health to counter-sign the Certificate of recommendation issued by a local consultant which should be attached to the application. OFFICERS ENTITLED TO MEDICAL CHECK-UP (f) (i) Officers on salary Grade Level 15 and above are entitled to medical check-ups locally once a year. If as a result of such check-up. it is recommended that a further medical consultation and/or treatment should be undertaken/given abroad, permission to do so may be granted by either the Governor or Head of Service of the State as the case may be, where such officers happen to be abroad on official business, they may undertake the once-a-year medical check-up abroad, provided that they obtain prior permission from either the Governor or Head of Service as the case may be, prior to their departure abroad. (ii) Officers on salary Grade Level 12 to Grade Level 14 are entitled to medical check-ups locally once in two years. If as a result of such check-ups it is recommended that a further medical consultation and/or treatment should be undertaken/given abroad, permission to do so may be granted by the Head of Service; where such officers happen to be overseas on official business, they may take their once-in-two years medical check-up abroad provided that they obtain prior permission from the Head of the Civil Service of the State before the medical consultation takes place, and provided also that the medical adjacent practitioner to be consulted is one that is recommended by the Nigerian Mission located in or to the particular country concerned. It should be noted that a local medical check-up may only be authorized if the applicant chooses a Government Hospital or a University Teaching Hospital. (g) Hospital bills in respect of medical check-ups authorized under this scheme should be settled by the relevant Ministries/Extra- Ministerial Department. SECTION 3 - ABSENCE FROM DUTY ON ACCOUNT OF ILLNESS-MEDICAL CERTIFICATE Types 09301 - The following types of Medical Certificate are used in connection with the sickness of staff: Excuse Duty Certificate, combined Medical Form No. Med. 166 Light Duty Certificate, combined Medical Form No. Med. 167 Medicine and Duty Certificates, combined Medical Form No. Med. 168 Certificates issued by hospitals run by Government agencies. How obtained 09302 - An officer seeking one of these certificates should do so either: by presenting himself to the appropriate Medical Officer for examination in which case he will, unless admitted to hospital as inpatient be given by the Medical Officer who examines him whichever certificate the latter considers appropriate; or by forwarding to the Senior Administrative Medical Officer at his station a detailed report on his sickness by the private medical practitioner who is attending to him, and arranging for the collection from such Medical Officer of whichever certificate the latter decides to issue in the light of the private practitioner's report (see Rule 09315) RESPONSIBILITY OF OFFICERS 09303 - Every officer is responsible for keeping his Ministry/Departmental informed in writing of the address at which it shall be possible to find him or ascertain his whereabouts in the event of his being prevented by illness from attending duty. Duty to Notify Address 09304 – (a) An officer not being on leave of absence or an in-patient in a Government Hospital who is prevented by illness from performing his duties at his place of work, must either report the fact immediately to his department or, within 24 hours, cause to be delivered to his department an excused duty certificate, signed by the appropriate Medical Officer, with the contents of which the officer has made himself acquainted. (b) on reporting such to his Department an officer shall either: (i) receive instructions to seek medical advice forthwith in which case he must cause one or other of the medical certificates listed in Rule 09301, with the contents of which he has acquainted himself, to be delivered to his department within 24 hours. Or (ii) be authorized by a responsible officer to absent himself from duty without a medical certificate for a specified period; in a place where a Medical Officer is available such specified period shall not exceed two days; in a place where no Medical Officer is available the specified period shall be at the discretion of the responsible officer. (c) Unless absence from duty through illness is covered either by admission to a Government hospital, by Departmental authority as explained above or an excuse Duty Certificate, it shall be treated as absence without leave (see Rule 04412). Duty to Self and Comply with Medical Advice 09305 - An officer stationed at a place where a Medical Officer available must when he has been prevented by illness for two days from performing his duties at his place of work (whichever event occurs first), seek medical advice. An officer may seek such advice either from the Medical Officer or if he prefers, from a private medical practitioner in the neighborhood. In either case, he must comply with the advice given. If he prefers to be treated by a private practitioner, he must obtain the latter's consent to meet the medical officer in consultation. An officer stationed at a place where no Medical Officer is available must, when so instructed by his Ministry, comply with any official arrangements made to provide him with medical advice and must comply with the advice so obtained. An officer who has failed to comply with this Rule shall render himself liable to be treated as having been absent without leave. Duty to Attend Medical Boards and Comply with Recommendations 09306 - If for any reason it is decided that an officer should be examined by a Medical Board, he must present himself for examination at the place and time instructed, and must afterwards comply with the recommendations of the Board, which will supersede comply with any medical advice already given to him by a Medical Officer or Sieg private practitioner. An officer who has failed to comply with this Rule shall render himself liable to be treated as having been absent without leave. RESPONSIBILITIES OF MINISTRIES/EXTRA MINISTERIAL DEPARTMENTS Who is responsible 09307 - The Permanent Secretary/Head of Extra-Ministerial Department will arrange for the responsibilities described in the following four Rules to be allocated to appropriate officers. Recording of Addresses 09308 - In each Ministry/Extra-Ministerial Department an up-to-date record must be maintained of the residential addresses of the officers and staff employed there (see Rule 09303). Enquires about Absentees 09309 - If an officer's absence from duty is not explained by him within 24 hours, enquiry shall be made at his recorded address to ascertain the cause of absence. Reporting of Staff’s Sickness 09310 - Whenever an officer becomes so ill that he is physically unable to present himself for medical examination, the circumstances and his whereabout should be reported by his Ministry/Extra- Ministerial Department to the nearest Medical Officer. 09311 - When an officer reports that he is prevented from performing his duties, he should (unless Rule 09310 applies) be instructed or authorized as explained in Rule 09304 (b) and be provided with a note requesting the Medical Officer to examine and treat him. Instruction to Staff Reporting Sick 09312 - When it is desirable to appoint a Medical Board, it is the responsibility of the Permanent Secretary/Head of Extra-Ministerial Department to initiate action in that regard. RESPONSIBILITY OF MEDICAL OFFICER When Patient Attends in person 09313 - When an officer presents himself to a Medical Officer for examination, the latter shall examine and treat him and give him either of the certificates listed in Rule 09301 as the Medical Officer considers appropriate or, if he admits him to hospital as an in-patient, inform his Ministry/Extra-Ministerial Department. When Ministry Extra-Ministerial Department Report Patient Unable Attend 09314 - When a Ministry/Extra-Ministerial Department reports to a Medical Officer that an officer of the Ministry/Extra-Ministerial Department is so ill that he is physically unable to present himself for medical examination, the Medical Officer shall, as appropriate, either arrange for the officer to be brought to hospital for examination and treatment or visit the officer to examine and treat him. If the examination results in the officer being admitted to a Government hospital as an in-patient, the Medical Officer will so inform the officer's Ministry/Extra-Ministerial Department, otherwise he shall give the officer whichever of the certificates listed in Rule 09301 he considers appropriate. 09315 – When an officer forwards to a Medical Officer a report on his sickness by the private practitioner attending him, the Medical Officer will, after such consultation with the private practitioner as he may deem necessary, issue whichever of the certificates listed in Rule 09301 he considers appropriate in the light of the private medical practitioner's report. The period of excuse duty or light duty entered on the first certificate he issues shall not exceed three days unless the Government Medical Officer has himself examined the patient, in which case the period may be for up to seven days. Each period of extension thereto shall not exceed seven days and not more than a total of thirty-one days sick leave may be allowed on such certificates. If the officer is still not fit for duty after thirty-one days sick leave he shall be examined by a Medical Board. This shall also apply to an officer admitted to a private hospital on the instruction of a Government Medical Officer, but it shall not apply when an officer is admitted to a Government hospital unless the period exceeds three months where a Medical Board would have to be held. Ministries/Extra-Ministerial Department 09316 - On any of the occasions listed in this Rule the Medical Officer shall report the circumstances to the officer's Ministry/Extra- Ministerial Department. When an officer is admitted to and when he is discharged from a government hospital; When an officer refuses to carry out or in the opinion of the Medical Officer is neglecting to carry out, the medical advice he has been given; When in the opinion of the Medical Officer an officer is feigning ill-health. SICK LEAVE RULES 09317 - An officer not being on leave of absence who is absent from duty on the grounds of ill-health will, provided such absence is covered by proper authority, be regarded as being absent on sick leave. 09318 - An officer on vacation leave who is prevented from-resuming duty at the expiration of his authorized leave by reason of ill-health duly certified by a Government Medical Officer may be granted an extension of leave. Aggregate Sick Leave **09319 **- (i) The maximum aggregate sick leave' which can be allowed by an officer, who is not hospitalized, during any period of twelve months shall be six weeks. Where such an officer has been absent from duty on the ground of ill-health for an aggregate period in excess of six weeks within 12 calendar months the officer should be made to appear before a Medical Board with a view to its being ascertained whether he should be invalided for the service. Any period of absence on the ground of ill-health in excess of the prescribed aggregate period will be without pay and will not be reckoned for purpose of increment or pension. (ii) An officer who is incapacitated as a result of injury sustained in the course of his official duties shall be entitled to draw full salary until he is discharged from sick leave or permanently invalid. 09320 - (a) An officer who is recommended by a Medical Board or a Medical Officer to be permanently invalided will forthwith commence vacation leave prior to retirement in accordance with Rule 13203. (b) Where an officer who is incapacitated in the course of his official or duties has not completed the not completed the minimum qualifying service and is not on the termination of his service, eligible for a pension under the pension Act No. 102 of 1979, the appropriate authority responsible for pension matters, may in lieu of gratuity stipulated in the relevant pension Schedule, grant to such officer, in addition to injury pension stipulated in Table C of the Pension Act and in the said Schedule, a pension calculated at the rate of 2 percent of the officers accrued pension from the date of the officers retirement. 09321 - Sick leave for a period up to three months in the first instance may be allowed on the certificate of a Government Medical Officer to an officer who is hospitalized. If at the end of that period the officer is still hospitalized, his Permanent Secretary/Head of Extra-Ministerial Department must make an arrangement for him to be examined by a Medical Board with a view to its being ascertained whether he should be invalided from the service or allowed further paid sick leave, SECTION 4 - INJURIES Application 09401 This section does not apply to any person who is a workman to whom the provisions of the Workmen's Compensation Act, (Cap.470 of 1990), Laws of the Federation of Nigerian, apply. Action by Injured Officer 09402 - When an officer sustains an injury as a result of an accident encountered in the course of performing his duty, he must immediately inform the nearest Medical Officer unless he is unable, by reason of his injury to do so. Action by Medical Officer 09403 - When a Medical Officer receives information of injury to an officer whether the information is received from the injured person or from any other source, he shall as soon as possible report details of injury to the appropriate Permanent Secretary/Head of Extra-Ministerial Department or his representative. 09404 - When a Permanent Secretary/Head of Extra-Ministerial Department or his representative is informed by a Medical Officer or any other person, of an injury sustained by an officer as a result accident in the course of his duty which might lead to a claim under the Pensions Act or otherwise, he shall call for a report by a Medical Officer if no such report has already been received. On receipt the medical report, the Representative shall enquire into the circumstances of the accident and if satisfied that the injury was not incurred in the actual discharge of duty, he shall so report to the Bureau of Establishments sending a copy of his report to the injured person's Ministry/Extra-Ministerial Department. If, however, after his injury the representative has any doubt on these points, he shall as soon as possible convene a Board to consider the matter to report its Findings on the following questions: Did the accident occur in the actual discharge of duty Was the accident due to any fault of the injured person? Was the accident specifically attributable to the nature of the duty being discharged? The Board's report shall be forwarded by the Representative together with his report thereon to the Bureau of Establishments through the Permanent Secretary/Head of Extra-Ministerial Department concerned. In the case of fatal injury, the representative shall convene a Board in the same way unless the information provided by the coroner's inquest is clearly sufficient for the purpose of deciding whether a special award should be made. SECTION 5 - DEATH: REPATRIATION CORPSES Death of Serving pensionable Officer 09501 - (a) The Government shall repatriate, at the request of the deceased's family, the corpse of a Nigerian Officer who dies abroad while on official duty tour or course of instruction, or the corpse of wife of the official who was duly authorized to accompany him on the duty tour or course of instruction. Government's responsibility shall be limited to the following: preparation of the body (embalmment). purchase of a reasonable priced coffin or casket including inner zinc and wooden coffin as stipulated by Airline Regulations, transportation of the corpse to the officer's home town, at reasonable cost, and payment of N45,500.00 to the immediate family of the deceased for the publication of obituary. (b) When a pensionable officer dies in the service of the Government, it shall be the responsibility of the Government to provide the following: (i) preparation of the body for embalmment where necessary; (ii) settlement of mortuary bills; provision of coffin or casket subject to the following maximum amount: GL. 01-06 : N20,000.00 GL. 07-10 : N30,000.00 GL. 12-14 : N40,000.000 GL. 15-16 : N60,000.00 Consolidated salary : 100,000.00 (iv) Notification of the death of serving pensionable officers and retired officers in the Directorate Cadre shall be done at Government expense.",{"id":82,"path":83,"dir":29,"title":84,"description":7,"keywords":85,"body":86},"content:3.Regulations:10.COMPENSATION,-INSURANCE-AND-PERSONAL-EFFECTS.md","/regulations/compensation-insurance-and-personal-effects","COMPENSATION, INSURANCE AND PERSONAL EFFECTS",[]," COMPENSATION, INSURANCE AND PERSONAL EFFECTS SECTION 1 - COMPENSATION FOR LOSS OF PRIVATE PROPERTY SECTION 2 - PASSENGER INSURANCE SECTION 3 - PACKING OF PERSONAL EFFECTS SECTION 1 - COMPENSATION FOR LOSS OF PRIVATE PROPERTY Personal Effects 10101 − (a) Officers will not in general be entitled to compensation from public funds for loss of property in circumstances arising out of their services, and their attention is drawn to the possibility of insuring their property against many types of loss or damage. Cases of loss arising through special circumstances will be considered on their merits; but even if compensation is approved ex-gratia by the Government, it will as a rule be given only in respect of articles actually or conventionally necessary at the place of the loss when it occurred, and the amount of the grant will as a rule be limited to two- thirds of the current value of such articles and on production of police report and sworn affidavit from the court. Claims for compensation may be withheld altogether if the loss or damage was due to negligence for which the officer was responsible or which could reasonably have been covered by insurance. (b) If it is necessary to ensure Government furniture as well as personal effects of an officer occupying government rented building or quarters, it will be necessary for such officer to pay into revenue his share of the insurance premium paid on his behalf during the period of his occupation of such building in order that he may have his share of claim from the insurance company in the event of any loss or damage to his property in such building. 10102 - (a) If the motor vehicle of an officer, whilst being used for official duties, is damaged as the direct result of civil disturbance, Government will accept responsibility for such damage. For the purpose of this Rule, \"Official Duties\" will be deemed to include journeys between house and office. (b) If an officer's private vehicle while being used for official duties is damaged beyond repairs as a result of accident, the government shall accept responsibility to the extent of the difference between the indemnity covered by the insurance and the cost of replacing the vehicle. SECTION 2 - PASSENGER INSURANCE Insurance at Government Expense 10201 - The following persons when traveling by air land or sea at Government expense will be eligible for free insurance cover to be provided by the Ministry/Extra-Ministerial Department of the staff concerned as follows: Traveler Capital Benefits Staff : N2,000,000 Wife of Staff : N1,000,000 Child of Staff : N1,000,000 Non-Official : N1,000,000 NYSC : N1,000,000 Responsibility for Insurance 10202 - A passenger traveling to and from any destination inside or outside Nigeria with the authority of Government, free insurance bolt insurance cover for the capital benefits, prescribed in Rule 10201, will be automatic and will not require the completion of any formalities by the passenger. If the passenger wishes to arrange excess of the capital benefits provided by Government he must do so privately and at his own expense. Stop-over Facilities 10203 - The free cover referred to in Rule 10202 above is provided for a period of normal travel time only, though this is automatically extended when the passenger is delayed due to no fault of his own. Where a traveler takes advantage of \"stop-over\" facilities and so does not reach his destination during the normal travel time, the insurance cover lapses at the first place of stop-over. All officers to whom Rule 10202 applies and who make stop-overs en route or from a country outside Nigeria should therefore make their own arrangements for insurance from the place of stop-over onwards. Refunds of the extra premium so incurred will only be made in respect of the capital benefits prescribed in Rule 10201. Marine Insurance on Motor Vehicles 10204 - An officer who is obliged for a purpose connected with his duties, to transport his motor vehicle by sea between Nigerian Ports is eligible to be refunded the cost of insuring the vehicle against marine risks during the journey. SECTION 3-PACKING PERSONAL EFFECTS Application 10301 - The following four rules apply to officers transferred to duties outside Nigeria and who have not been able to make their own arrangements for the forwarding of their personal effects. Facilities Provided 10302 - If an officer applies to his Permanent Secretary/Head. of Extra-Ministerial Department and provides him with the information, etc. Specified in this Rule Government will, subject to the conditions specified in Rule 10303, pack and mark for shipment the baggage he has left in Nigeria and arrangement for its shipment by the National Clearing and Forwarding Agency who will be authorized to issue whatever ocean freight warrant the officer may be eligible for in respect of the baggage in question. The following information is required: the full address to be marked on the baggage; the address to which letters to the officer regarding the baggage should be directed. the name and address of his authorized clearing agent at the port of entry of such baggage to whom relevant documents and keys should be sent should the officer not desire to affect his- own clearance; details of the baggage to be prepared for shipment. These details should be as full as possible; they must make specific mention of any fire-arms, ammunition and other dangerous items included in the baggage and should, if possible, be accompanied by packing lists showing the contents of each package and their approximate value; the keys of any locked packages which the officer wishes repacked before shipment; the whereabouts of the baggage the statement of the part of the journey for which he wishes the post baggage to be insured and the value he wishes insured; pains any deposits required by the National clearing and Forwarding Agency (see Rule 10305). Conditions 10303 - It shall be a condition on which an officer avails himself of Condition these facilities that he accepts responsibility for: paying for any transport within and outside Nigeria in excess of that transport provided free under the Public Service Rules; paying the cost of any labour and materials used, at the o discretion of Government, in packing or repacking the baggage ready for shipment; arranging for and paying the cost of any insurance he desires; paying the cost of any other necessary charges incurred by Government; any loss or damage to the baggage during package, storage and transit; obtaining and forwarding to his Permanent Secretary/Head of Extra-Ministerial Department the necessary export permits. Responsibility of the Officer **10304 **– To minimize the risk of loss or damage and to facilitate the handling of baggage, officers are advised, in their own interest, to list all their personal effects, baggage by baggage, prior to proceeding on leave and to pack them in such a way that they could be shipped as they stand. Procedure by Permanent Secretary/Heads of Extra-Ministerial Department 10305 - On receiving an officer's application to have his baggage Procedure prepared for shipment, the Permanent Secretary/Heads of Extra- Ministerial Department shall: complete the necessary \"Application for Shipment of Unaccompanied Baggage\" \"Form Gen. 52 and forward it to the National Clearing and Forwarding Agency; ensure that baggage is marked in large clear letters with the name of the officer and consigned to the National Clearing and Forwarding Agency at the Lagos Terminus (Iddo) if sent by rail. The number of the waybill and date of dispatch should be forwarded to them by the quickest means. If baggage is, sent by road it should be delivered to the Baggage Officer of the National Clearing and Forwarding Agency; obtain and forward to the National Clearing and Forwarding Agency a Statement showing the number and type of package. Insurance will be arranged by the National Clearing and Forwarding Agency, if desired by the officer, in which case he should state the value for which cover is required. forward to the National Clearing and Forwarding Agency by registered post keys for opening of cases if required by Customs; obtain from the officer concerned the name and address of a clearing agent nominated by him which should be communicated to the National Clearing and Forwarding Agency for the onward dispatch of shipping documents and keys. If so requested, the National Clearing and Forwarding Agency is prepared to appoint such an agent at the port of destination. advise the National Clearing and Forwarding Agency the extent to which the personal effects of retired officers and their transport are covered by Government funds. The balance of freight will be recoverable from the officer before the loads are shipped. Donors any officer having baggage in excess of his normal entitlement should contact the National Clearing and Forwarding Agency on the appropriate deposit to make; as the National Clearing and Forwarding Agency is to be contacted at the Lagos Ports so also could officers outside Lagos wishing to send their baggage contact the officer in-charge of National Clearing and Forwarding Agency at Port Harcourt, Calabar, Warri and Sapele or any other Port.",{"id":88,"path":89,"dir":29,"title":90,"description":7,"keywords":91,"body":92},"content:3.Regulations:11.PETITIONS-AND-APPEALS.md","/regulations/petitions-and-appeals","PETITIONS AND APPEALS",[]," PETITIONS AND APPEALS SECTION 1- GENERAL SECTION 2 – PETITION RULES SECTION 1- GENERAL Procedure **11101 **- Every officer who has any representations of a public or private nature to make to the Government should address them to: The chairman, Abia State Civil Service Commission in respect of matters relating to appointments (including acting A appointments). Promotion, transfer and discipline; OR The Head of Civil Service of the Abia State on matters relating to other conditions of service, e.g. leave, passages, allowances, pensions, gratuities, etc. Petition to Head of Government 11102 - Any officer in the State Civil Service may address the ant Governor in which case he must transmit such communication, unsealed and in triplicate to any of the channels mentioned in preceding Rulę requesting that the petition be forwarded in due courses to the Governor. Every letter, or document which may be received by the Governor otherwise than through the proper channel will be no the rule requiring transmission of the writer. returned to communications to the Governor through the appropriate channel is based on the strongest grounds of public convenience, in other that all communications may be duly verified as well as reported on before do they reach the Governor. It extends therefore to communications)! relating to public affairs as well as to the concerns of the writer. SECTION 2 - PETITION RULES Definition 11201 - For the purposes of this section a petition is a formal appeal to ultimate authority that is to the Governor for special consideration of a matter affecting an officer personally. It must be distinguished from a letter of representation addressed to an appropriate senior officer of Government in the normal way. 11202 – Petitions by an officer (or by an ex-officer on matters relating to his conditions of employment as an officer or his condition as a pensioner of Government) must be submitted in accordance with the rules set out in this section. Outside Influence 11203 – An officer must not attempt to bring political or other outside influence to support his individual claims. If he is dissatisfied, his proper course is to make representations to his immediate superior officer or Permanent Secretary/Head of Extra-Ministerial Department. If his representations are not successful, it is open to him to submit a formal petition to the appropriate authority under Rule 11101. Routing of Petition 11204 - A pension must be submitted through the proper departmental channels, namely through the petitioner's immediate superior officer and the Permanent Secretary/Head of Extra-Ministerial Department, who will forward the petition with his comments and recommendations to the Chairman Abia State Civil Service Commission or the Head of Service of Abia State in accordance with administrative instructions in force at the time. It is in the petitioner's interest that the above-mentioned rule concerning the routing of a petition should be strictly observed in order that the petition will be duly verified and reported on before it reaches the final destination. Number of Copies 11205 - A petition address to any of the channels mentioned in the preceding Rule must be submitted in duplicate, and an advance copy may be sent direct to the appropriate authority. In either case, one copy will be retained by the Permanent Secretary/Head of Extra- Ministerial Department. 11206 - A petition must bear the full name, staff number, signature and address of the petitioner. When written by a person other than the petitioner, the signature and address of the writer must be included. Petition Submitted on Behalf of an Illiterate Person 11207 - When a person submits, a petition above his own signature on behalf of an illiterate, the petition should contain a statement that he has been asked to write on behalf of the illiterate. Disqualification 11208 - (a) A petition which: does not comply with Rule 11206 deals with a case in which legal action is pending in a Court of Law is illegible or meaningless, is anonymous, is worded in abusive, improper, or foul language, or merely repeats the substance of a previous petition without introducing new relevant matter, WILL NOT BE ENTERTAINED. Delay to be Explained (b) A petition submitted more than six months after decision complained of has been given, will also not be entertained, unless supported by valid reasons for the delay. Conclusion of Petition 11209 - A petition should conclude stating concisely the nature of the redress sought, and a petition which exceeds in length two pages of foolscap must include a summary of the reasons adduced in support of the redress sought.",{"id":94,"path":95,"dir":29,"title":96,"description":7,"keywords":97,"body":98},"content:3.Regulations:12.OCCUPATION-OF-GOVERNMENT-QUARTERS.md","/regulations/occupation-of-government-quarters","OCCUPATION OF GOVERNMENT QUARTERS",[]," OCCUPATION OF GOVERNMENT QUARTERS SECTION 1 - GENERAL SECTION 2 – OFFCERS HOLDING SENIOR POSTS SECTION 3 – OFFICERS HOLDING JUNIOR POSTS SECTION 1- GENERAL COMPULSORY OCCUPATION OF GOVERNMENT QUARTERS Certain Postings Necessitate Occupation of Specific Quarters 12101 - If an officer's duties necessitate his being available at any hour of the day or night he may be required to live in specified Government quarters in the vicinity of his place of work. No Compulsion to Occupy Government Quarters 12102 - Except as provided in the preceding Rule no officer shall be compelled to occupy Government quarters if he prefers to make other arrangement for his accommodation. Government Housing Scheme Participant not to be Given Preference 12103 - An officer whose place of work is within 20 km of a house in respect of which he has been granted assistance under any Government housing scheme will not be given preference in the allocation of Government quarters. This Rule does not apply to officers who occupy quarters by virtue of Rule 12101. Condition Attached to Occupation of Government Quarters. Payment of Rent 12104 - It shall be a condition on which an officer is provided with Government quarters that he pays rent thereof by deduction from salary in accordance with the rent rules specified in Rule 12205. Subletting Prohibited 12105 - It shall be a condition on which an officer is provided with Government quarters that he does not sub-let any part thereof or use quarters to take in a lodger or paying guest. An officer who fails to Subletting comply with this Rule is guilty of gross misconduct. Care of Quarters 12106 — An officer provided with Government quarters is responsible for maintaining in good order all articles of Government furniture included therein, and for the cleanliness of the quarters including the. compound and domestic servants' quarters, which he must inspect from time to time. Alterations to Structure and Fixture Prohibited 12107 — An officer provided with Government quarters is prohibited from altering the structure or fixtures. If any alteration is desired application must be made to the appropriate authority responsible for the quarters which will arrange for the alteration if approved. Mosquito proofing and fixings must not be removed without the approval of the appropriate authority. The officer to whom the quarters has been allocated shall be held responsible for any /contravention of this Rule. Removal of Furniture Prohibited 12108 — Government furniture in Government quarters belongs to the quarters to which it has/been issued and no articles of furniture may be interchanged between quarters (or between quarters and offices) without the prior sanction of the officer controlling the quarters. Notice of Vacation 12109 — An officer provided with Government quarters must give at least forty-eight hours’ notice to the officer controlling the quarters of 'is intention to vacate the premises. Taking Over and Handing Over 12110 — Government quarters must be taken over from, and handed over to, the authorized representative of the officer controlling the quarters. An incoming occupant must acknowledge receipt of the quarters and all articles of Government furniture therein by signing the furniture inventory and key register; an outgoing occupant must hand over the keys of the quarters he is vacating to the authorized representative of the officer controlling the quarters and remains responsible for the quarters and all articles of Government furniture therein until he obtains the signature of such authorized representative to the. furniture inventory and key register in acknowledgement of their surrender. Responsibility for Deficiency and Damage **12111 **— Unless an officer, at the time he takes over Government quarters, indemnifies himself by reporting any deficiency or damage the officer controlling the quarters, it will be assumed that he received the quarters and all articles or furniture belonging thereto in good condition and he will be liable for the cost of making good any deficiency, damage or neglect discovered at the time he hands over the quarters. ELECTRICITY AND WATER CHARGES Responsibility for Payment 12112 — Unless exempted by special conditions of service an officer provided with Government quarters is required to pay all electricity 3nd water charges raised thereon in respect of the period during which he retains the use thereon. Accounts for these charges must be settled promptly. Responsibility for Notifying, Electricity and Water` Authorities 12113 — On taking over Government quarters an officer must immediately notify the fact to the authority (or authorities) locally responsible for making electricity and water charges. At least forty-eight hours before surrendering the quarters he must notify the same authority (or authorities) of his intention to surrender them; otherwise, he will be responsible for any charges accruing up to such time as the meters are read. Vacation of Quarters on Resignation, Transfer, Retirement or Dismissal 12114 — (1) No officer shall continue to occupy Government quarters after the date on which his resignation takes effect or beyond 3 months from the date on which he starts his retirement or from the date he finally leaves the service from any other cause. Any extension beyond 3 months will be on written approval of the Heat of Service. An officer shall cease to occupy Government quarters with effect from the date of his dismissal. (ii) An officer may not continue to occupy quarters in one station beyond the date when he takes up occupation of quarters in another his Permanent Station, except with permission in writing by Permanent Secretary/Head of Extra-Ministerial Department. In event of the officer's death, his spouse shall not continue to occupy the quarters beyond three months after his death except with the permission of the Permanent Secretary/Head of Extra-Ministerial Department in writing. Ejection from Quarters (iii) If occupation of quarters continues beyond the period specified in this Rule, the occupants would be ejected. SECTION 2 — OFFICERS HOLDING SENIOR POSTS: RENT RULES Retention of Government Quarters During Vacation Leave 12201 — An officer is entitled to retain the use of Government quarters Airing his vocation leave unless he is expected to resume duty at a -Efferent station. The officer is then expected to vacate his quarters within one month of starting his leave. Exemption of Officer Occupying Certain Quarters 12202 — No rent is payable by an officer if the sole accommodation with which he is provided by Government is: Exemption quarters in a vessel; a railway coach or compartment; a tent; a temporary shelter or building not intended for permanent occupation such as a \"bush\" house or but erected in connection with a special and/or temporary duty; a canoe; a caravan. Sharing Quarters 12203 — An officer staying with another officer in government quarters in his own station shall be deemed to be provided with Government quarters but without prejudice to his entitlement to separate quarters when available. Rate of Rents 12204 — Officers provided with Government quarters are required to pay rent at the rate of 5% of basic salary. Such officers will be entitled to 15% of their rent subsidy only. For the purpose of this Rule, the salary of an officer includes basic salary, acting allowance and inducement addition where applicable. Full Rent to be Deducted from Salary in First Instance 12205 - Except in respect of periods when, by virtue of Rule 12202, no rent is payable (in which case the circumstances must be explained and certified by or on behalf of the officers Permanent Secretary/Head of Extra-Ministerial Department in the remarks column of the officer's monthly salary voucher, and no rent deduction will be made therefrom). Full rent shall, in the first instance, be deducted from the total of an officer's monthly salary from the date he first occupied Government quarters to the date immediately preceding that on which he officially hands over his quarters-both dates inclusive. The responsibility for claiming any rebate allowance under the following two Rules of the rent so deducted will then rest with the officer himself. Rebate claims should be made monthly on Treasury Form 166 duly supported by the appropriate certificates included in the form. Rent – Rebate of 50 Percent 12206 - An officer shall be entitled to a rebate of 50 percent of the rent paid under Rule 12205, in respect of any period during which the sole accommodation with which he is provided by Government consists of: quarters shared with another officer, or with other officers with the prior permission of the officer responsible for allocating quarters in the station in which they are situated; or quarters whether temporary, semi-permanent or permanent, which do not provide at least two living rooms for the exclusive use of the officer (for this purpose a bedroom is classed as a living room); or unfurnished quarters, whether temporary, semi-permanent or permanent; or temporary quarters with or without furniture Rent Rebate of 75 Percent 12207 - An officer shall be entitled to a rebate of 75 percent of the rent paid under Rule 12205 in respect of any period during which the sole accommodation with which is provided by Government consists of quarters of a type specified in Rule 12206 (b), (c) or (d) shared with another officer. Rent Rebate of 100 Percent 12208 - An officer is entitled to 100 percent rebate on rent paid for any period during which he is not occupying Government quarters. An officer is regarded as occupying Government quarters until he has officially handed over his quarters. Entitlement to Government Quarters 12209 - (i) The following officers are entitled to Government quarters: All Senior officers on GL. 07 and above; An officer appointed to duties which require him to be on \"call duty\" night and day; (ii) Rent subsidy shall be paid to all officers except those occupying Government quarters. A female officer married to another Officer shall be entitled to draw rent subsidy. When Quarters Cannot be Allocated 12210 - In order to assist officers on posting, transfer or on assumption of duty. on appointment at their new stations, when government quarters cannot be provided, such officers will be eligible for payment of an allowance for the first 28 days, in lieu of hotel accommodation at the following rates: Permanent Secretary -- per diem N5,000.00 Officers on GL. 16-17 -- per diem N3,000.00 Officers on GL. 14-15 -- per diem N2,500.00 Officers on GL. 12-13 -- per diem N2,000.00 Officers on GL. 09-10 -- per diem N1,500.00 Officers on GL. 07-08 -- per diem N1,000.00 N/B: The above provisions amend all circulars on the matter. SECTION 3 – OFFICERS HOLDING JUNIOR POSTS Application 12301 - In this section the term \"officer\" refers to an officer holding a junior post. Junior Officers Not Entitled to Government Quarters 12302 - As a general rule, junior officers on GL. 01 - 06 are not entitled to Government quarters. Retention of Government Quarters During Vacation Leave 12303 – However, in exceptional circumstances when a junior officer Is allocated Government quarters, the officer shall be entitled to retain the use of Government quarters during his vacation leave unless he is expected to resume duty at a different station and the officer is then expected to vacate his quarters within one month of starting his leave. Compulsory Occupants Exempted 12304 - No rent is payable by an officer, who, by the nature of his job is compelled to occupy specific Government quarters. Period of Rent 12305 - Except as provided in the preceding Rule, rent is payable from the date on which an officer takes over Government quarters to the date immediately preceding that on which he officially hands over his quarters to the authorized representative of the officer controlling the quarters both dates inclusive. Rates of Rent 12306 - An officer provided with quarters by the Government for which rent is payable shall pay 3% of his annual basic salary.",{"id":100,"path":101,"dir":29,"title":102,"description":7,"keywords":103,"body":104},"content:3.Regulations:13.leave.md","/regulations/leave","Leave",[]," LEAVE SECTION 1 – DEFINITIONS AND GENERAL SECTION 2 – LEAVE RULES FOR OFFICERS SECTION 3 – MISCELLANEOUS LEAVE RULES FOR OFFICERS HOLDING SENIOR POSTS SECTION 1 — DEFINITIONS AND GENERAL Definitions 13101 — In this chapter the following terms are used with the following meanings: Authorized Leave — \"Authorized Leave' is the vacation leave actually granted on any particular occasion, together with any authorized extension thereof. Leave address — A Place in Nigeria where an officer will be spending his leave. Deferred Leave — \"Deferred Leave\" is vacation leave which an officer is permitted to carry forward to h occasion subsequent to that immediately following the year of tour in respect of which it was due. Earned Leave - \"Earned Leave\" is the vacation leave due in respect of the tour immediately preceding the occasion on which it is enjoyed. Leave - Unless otherwise stated in the context \"Leave\" means leave with full salary. Leave-earning Service — \"Leave — earning Service\" is a tour and any other period of duty which the Government may approve to be leave-earning service. Local Leave - \"Local Leave\" is vacation leave with leave transport grant limited to journeys to and from a place within the Federal Republic of Nigeria. Overseas Leave — \"Overseas Leave\" is vacation leave enjoyed overseas. Resumption of Duty - The date of resumption of duty of an officer returning from leave is the date on which he reports for duty at the place specified for this purpose by his Permanent Secretary/Head of Extra Ministerial Department. Tour — A \"Tour\" is the period of service between the date of assumption or resumption of duty and the end of the tour, both days inclusive. Vacation Leave – “Vacation Leave\" is leave with full salary following a tour at the rates quoted in Rule 13206. Leave Year - The term \"Leave Year\" is the period between 1st January and the 31st December, of the same year. GENERAL Annual vacation leave is compulsory 13102 - Annual vacation leave is compulsory. No officer shall be required or allowed to take working leave, whereby the officer reports for duty during his approved leave period. All officers must therefore, take their vacation leave within the calendar year in which such leave is due. Where it is not possible for the officer to exhaust his leave before the 31st of December, of that year, he shall be allowed to exhaust his leave entitlement before the 1st of February, of the following calendar year. Deferment of Leave 13103 - (a) Any vacation leave not exhausted in accordance with Rule 13102 above shall be deemed forfeited. However, due to the exigencies of the service the following officers may be allowed to defer their leave. Officers on National assignments, e.g. Tribunals, conferences, etc.; Officers who were made to accumulate their leave by their Permanent Secretaries/Heads of Extra-Ministerial Departments. (b) (i) Any leave approved for deferment in accordance with (a) above shall be spent before the officer's retirement. . (ii) Authorized deferred leave may be commuted to cash only where an officer has been made to retire prematurely and cannot spend all his deferred leave before his retirement. No serving officer shall be allowed to commute to cash at the time of retirement any deferred leave. Authority for Leave 13104 – Permanent of Secretaries/Heads Extra-Ministerial Departments are authorized to approve such leave as is permissible under this chapter to officers under their control. Dismissal. 13105 - Officers who are dismissed shall not be granted leave. Leave to be on working days only. 13106 - Annual vacation leave shall be based on working days only. Leave inclusive of Saturdays, Sundays and Public Holidays. 13107 - The period of any other leave such as casual leave, sick leave, maternity leave, etc, granted under these rules shall be inclusive of Saturday, Sundays and Public Holidays occurring therein. ACTION BY PERMANENT SECRETARIES/HEAD OF EXTRA-MINISTERIAL DEPARTMENTS Leave roster. 13108 - In order to maintain uniformly, the proper proportion of officers on duty and to ensure that all officers are granted the amount of leave for which they will be eligible during the leave year at the times most convenient to the Civil Service, Permanent Secretaries/Heads of Extra Ministerial Departments are required to prepare and maintain leave rosters in respect of annual vacation leave for all officers in their Ministries/Extra Ministerial Departments. Such leave rosters should be prepared during the first quarter of the leave year. The Permanent Secretary/Head of Extra-Ministerial Department will then notify all officers when it will be convenient for the officers to proceed on annual leave. Such notification should be made before the end of April of any leave year except in the case of an officer joining the service during the course of the leave year, in which case Rule 13208 shall apply. Leave of Permanent Secretaries/Heads of Extra Ministerial Departments. **13109 **– Permanent Secretaries/Heads of Extra Ministerial Departments shall notify beforehand the Head of Service of the Abia state Civil Service of the date on which they propose to go on leave. Leave without pay to be reported to the Treasury and Audit. **13110 **– When an officer is granted leave without pay, his Permanent Secretary/Head of Extra-Ministerial Department shall report the fact to the Auditor-General of the State and the Accountant-General of the State where appropriate, quoting the name, rank, and station of the officer and full details of the leave granted. Temporary Staff **13111 **­– Temporary Staff may be granted vacation leave, sick leave, leave to take examinations, casual leave and have to take part in sporting contests in accordance with the relevant Rules in Sections 3 and 4 of this chapter. EXTENTIONS OF LEAVE Count against Deferred Leave **13112 **­– Any extension of leave granted under the following Rules will be deducted from any vacation, annual or deferred leave due to the officer at the time the extension is granted. Special leave for courses of study **13113 **– An officer may be granted, by the Government, special leave without salary for the purpose of undertaking a course of study which is considered likely materially to enhance his value to Government. Such leave will be subject to such conditions as may be specified at the time at the time it is granted. If the recipient has been awarded by Government a scholarship, a bursary, a training course of “study leave”, in respect of the relevant course of study, leave granted under this Rule will be treated, for the purpose of calculating retiring benefits as having been granted on the grounds of public policy. Duty during service 13114 - If an officer is required, in the course of his vacation leave, to undertake any duty, such period of duty shall not be reckoned against the officer's leave entitlement. Special courses of instruction 13115 - An officer attending a course of instruction to which special conditions apply will be granted such extension of leave as is allowed by the conditions in question. Public policy 13116 - Extensions of leave may be granted by the Abia State Government or its accredited representative on the grounds of public policy. Unless otherwise directed such extensions will be on full salary. Urgent private affairs 13117 - An officer on vacation leave may, in exceptional circumstances, be granted an extension of leave on the ground of urgent private affairs on full salary up to the expiration of all his deferred leave and thereafter without salary. Application for extension 13118 - An officer on vacation leave who wishes to apply for an extension thereof should address his application, to his Permanent Secretary/Head of Extra-Ministerial Department. Place of leave 13119 - An officer spending his leave within or outside Nigeria must furnish his Permanent Secretary/Head of Extra-Ministerial Department with his intended destination or leave address. Leave for cultural and sporting activities 13120 - An officer may be granted leave by his Ministry/Extra- Ministerial Department for the purpose of taking part in any Cultural/Sporting event and such leave shall be determined as follows: number of days required for the actual activity; number of days required for traveling to and from the place arranged for the event; any number of days in excess of (a) and (b) above-mentioned, which are certified as necessary by the appropriate cultural/Sports Council, shall be allowed. An officer granted leave under this Rule will not be eligible for transport at Government expense. Casual leave **13121 **- Officers may be granted, at the discretion of Permanent Secretaries/Heads of Extra-Ministerial Departments, occasional permission to absent themselves from duty for a few days without loss of salary, provided that if an officer is permitted to leave his station on such casual leave it shall be at his own expense. Casual leave in excess of seven days in any leave year may not be given by a Head of Department without the specific approval of the Permanent Secretary Bureau of Establishments, Office of the Head of Service. SECTION 2 - LEAVE RULES FOR PENSIONABLE OFFICERS Normal grant of Annual Leave 13201 - Annual leave will be granted at any time during the leave year. Normally, the full leave will be taken at one time but it may be taken in instalments. Any leave not taken within the calendar year concerned will be forgone and forfeited. No officer is allowed to accumulate leave. Where, however, exceptional circumstances so require, a letter to this effect personally signed by the Permanent Secretary/Head of Extra-Ministerial Department will be submitted to the Permanent Secretary, Bureau of Establishments, Office of the Head of Service for approval. In any event where deferment is approved such deferred leave must be taken before the officer retires from the service or be forfeited. GRANT OF ANNUAL LEAVE IN EXCEPTIONAL CASES On Retirement 13202 - An officer who retires in circumstances in which he is eligible for retiring benefits before he has completed the full leave year may be granted a proportion of his vacation leave prior to retirement. (see Rule 13206). On Permanent invalidation 13203 - When a Medical Board recommends that an officer should be permanently invalided he will forthwith commence vacation leave prior to retirement. The amount of leave granted will be either: his deferred leave, if any, plus the proportion of his annual leave calculated in accordance with Rule 13206; or two months; whichever is the greater amount. It will commence on the day on which the Medical Board recommends permanent invalidation and retirement will take effect from its expiration. Leave to attend important trade union conferences/business 13204 – Provided that it will not interfere unduly with the work of his Ministry/Extra-Ministrial¬ Department, an officer who is an official of registered trade union may be granted casual leave under Rule 13121 and if necessary a special extension of such leave to attend an important trade union conference/business. The period of the casual leave shall be clearly stated in the letter of approval. Pro-rata calculation 13205 – An officer may be granted vacation leave, which may be taken in installments at any time in a leave year at the following rates: GL. 08 and above 30 working days GL. 04 – 07 21 working days GL. 01 – 03 14 working days Action by Head of Department 13206 – Proportionate leave under Rules 13202 to 13204, 13209 and 13210, will be reckoned at the appropriate rates shown in the ready reckoner at the end of this Chapter in respect of each completed month’s service. No period of service less than one month will be reckoned for proportionate leave. In any case where it is established that an officer has enjoyed more than the proportionate leave for which he is eligible, the cost of the excess leave will be recovered from any benefit accruing to him or from him directly as a debt due to Government. Annual leave entitlement will be at the rate applicable to the officer’s substantive basic salary on the first of January of the leave year concerned and will not be subject to any increase. Action by the officer 13207 – It is the responsibility of every officer to indicate to his Permanent Secretary/Head of Extra-Ministerial Department during the month of January of each year the date when, subject to the exigencies of the service, he would want to take his annual leave during the leave year. It is the responsibility of every Permanent Secretary/Head of Extra-Ministerial Department to approve the leave roster not later than 31st March of the leave year. Conditions of leave for new entrants 13208 - An officer who joins the Abia State Civil Service during the course of a leave year and who has not served for a minimum period of six months will not normally be granted vacation leave but his pro- rata leave will be carried over to the following year. If however, under exceptional circumstances, such officer is allowed to proceed on leave, he shall not be entitled to leave transport grant/allowance. CURTAILMENT OF LEAVE At Government request 13209 - An officer may with the consent of the Permanent Secretary, Bureau of Establishments, office of the Head of Service be required to return to duty before the expiration of his authorized leave. In requesting such consent, the Permanent Secretary/Head of Extra- Ministerial Department of the officer shall state the peculiar circumstances of the case. Any portion of his leave so curtailed shall be taken at a later date in accordance with Rule 13201. At officer’s request 13210 – When an officer is permitted by the Permanent Secretary, Bureau of Establishment, office of the Head of Service at his own request to return to duty before the expiration of his authorized leave, the authorized leave thus foregone will be forfeited. LEAVE ALLOWANCE Entitlement to leave allowances 13211 - An officer whether serving at a station away from his home place or serving at his home place when granted annual leave shall be provided with leave allowance at the prevailing rates. Rate of allowances 13212 - Leave allowance shall be 10% of Annual salary. Rate not variable during leave year 13213 – Leave allowance will be payable at the rate applicable to an officer's substantive basic salary on the first of January of the leave year concerned and will not be subject to an increase during the course of the year on account of increments, promotions or for any other reasons. Overseas vacation leave 13214 - Officers are not eligible for vacation leave overseas; but in any case where an officer holding a senior post is required to proceed overseas on duty or on a course of instruction, he may be permitted to take any earned leave for which he is eligible in the country to which he is required to travel at the end of the overseas duty or course of instruction. The period of the journeys to and fro is included in the leave period. The wife of such an officer is not eligible for free passage at public expense, except where the period of the duty or course of instruction is not less than nine months. Vacation leave abroad 13215 - An officer who desires to spend his vacation leave abroad at his own expense shall inform his Permanent Secretary/Head of Extra- potter Ministerial Department before proceeding on leave. The Permanent Secretary/Head of Extra-Ministerial Department shall inform the Head of Service Abia State accordingly. Return from Vacation leave 13216 - An officer is required to resume duty after vacation leave on the day following the expiration of his authorized leave. Over staying leave 13217 - An officer who, without an acceptable excuse, fails to resume duty after vacation leave will be regarded as absent without leave (see Rule 04412) and without pay. The period of absence may not be set off against any future leave nor, save with Government permission against any deferred leave already standing to the officer's credit. No officer may extend his vacation leave beyond the date specified in his leave advice without the consent of his Permanent Secretary/Head of Extra-Ministerial Department. SECTION 3- MISCELLANEOUS LEAVE RULES FOR OFFICERS HOLDING SENIOR POSTS Definitions 13301 - In this section, the word \"officer\" means a staff on GL. 07 and above. Procedure on return from leave 13302 - On return from annual or vacation leave, every officer must complete and submit a Resumption of Duty Certificate (Form L. 10) to his Permanent Secretary/Head of Extra-Ministerial Department who will confirm its accuracy and endorse it to the Permanent Secretary Bureau of Establishments, office of the Head of Service. Transport within Nigeria **13303 **- The transport facilities within Nigerian for which an officer is of Transport eligible when assuming duty, proceeding on transfer or on duty, are specified in chapter 15. SECTION 4 - LEAVE TO TAKE EXAMINATION Period 13401 - The period of leave allowed for the purpose of taking an examination will be limited to the shortest period which will allow the officer to reach the appointed place, sit the examination and return to his station. Non - compulsory examinations 13402 - An officer may be allowed special leave on full pay with free transport facilities to take an examination the passing of which is not a condition of his current appointment, provided that his Permanent Secretary/Head of Extra-Ministerial Department certifies: that he is industrious and efficient in the performance of his duties. that his general value to the Ministry/Department justifies the concession and that the passing of the examination is likely to enhance his value to the service Subject always to the limit specified in Rule 13401, leave on full pay in excess of six days may be granted under this Rule on condition that period in excess of six days be deducted from the officer's subsequent vacation leave. **13404 **- An officer may be allowed leave on full pay to take an examination the passing of which is not a condition of his current appointment, provided that the whole period is deducted from his subsequent vacation leave. An officer granted leave under this Rule will not be eligible for transport at Government expense. **13405 **– An officer who has submitted an application for a Government scholarship and has obtained a minimum educational qualification of West African School Certificate may be allowed special leave, with free transport facilities to take an entrance examination to a University, provided that his Permanent Secretary/Head of Extra-Ministerial Department certifies that he has demonstrated his ability to undertake the course of study proposed in que, as bank his scholarship application. University entrance examination 13406 - An officer who wishes to take University entrance examination in order to secure entrance to the university for the purpose of taking a degree course at private expense may be allowed leave on full pay to take the examination on condition that the whole period is deducted from his subsequent vacation leave. An officer granted leave under this Rule will not be eligible for transport at ON Government Expense. APPENDIX 13 READY RECKONER FOR PRO-RATA LEAVE CALCULATION (see Rule 13206) Any period of service under 30 Days is Not Reckonable. Leaving EarningPeriod Pro-rata Leave in days 30 working days p.a. 21 working days p.a. 14 working days p.a. 12 months 30 21 14 11 months 28 19 13 10 months 25 18 12 9 months 23 16 11 8 months 20 14 9 7 months 18 13 8 6 months 15 11 7 5 months 13 9 6 4 months 10 7 5 3 months 8 6 4 2 months 5 4 3 1 months 3 2 1",{"id":106,"path":107,"dir":29,"title":108,"description":7,"keywords":109,"body":110},"content:3.Regulations:14.PASSAGES.md","/regulations/passages","PASSAGES",[]," PASSAGES DEFINITIONS AND GENERAL 14001 - In this chapter the following terms are used with the following meanings: Free passage - A free passage is: first class sea passage; or air passage at: First class for Commissioners, Permanent Secretaries and above. Business class for officers on GL. 16. Economy class for officers on GL. 15 and below. Free Transport - \"Free Transport\" is transport within Nigeria (including coastal transport) provided at the expense of Government. Normal Air Route - \"A normal air route\" is the direct air route between Nigeria and the approved destination of the officer. Passage Privileges - \"Passage privileges\" are the free passage privileges outside Nigeria set out in this chapter. GENERAL Passage not a right 14002 - Nothing in these Public Service Rule shall give any staff a right to any passage privileges. The passage regulations embodied in this chapter may at any time be revoked, altered, added to or amended. Resignation 14003 - Officers who resign forfeit all claims to passages privileges Resignation and passage privileges granted to such officers will be ex-gratia. Dismissal 14004 - An officer who is dismissed will not be entitled to free passage.",{"id":112,"path":113,"dir":29,"title":114,"description":7,"keywords":115,"body":116},"content:3.Regulations:15.FREE-TRANSPORT-FACILITIES.md","/regulations/free-transport-facilities","FREE TRANSPORT FACILITIES",[]," FREE TRANSPORT FACILITIES SECTION 1 - DEFINITIONS AND GENERAL SECTION 2 – FREE TRANSPORT FACILITIES AVAILABLE SECTION 3 - MISCELLANEOUS RULES REGARDING FREE TRANSPORT FACILITIES SECTION 1 - DEFINITIONS AND GENERAL Definitions 15101 - In this Chapter the following terms are used with the meaning defined in Rule 13101: END OF TOUR NIGERIAN DESTINATION OVERSEAS LEAVE RESUMPTION/ASSUMPTION OF DUTY VACATION LEAVE. The following terms are used with the following meanings: Cheaper point Cheaper Point - The term \"Cheaper point\" means a place which may be substituted for an officer's Nigerian home place as the starting de point or destination of a journey at Government expense, on condition that such substitution results in the transport facilities actually provided in respect of the journey involving neither grater cash disbursement by Government nor more excessive use of Government transport services than would be involved by providing similar facilities from or to the officer's Nigerian home place. Loads Loads - The baggage allowance set out in this Chapter are given in terms of carrier \"loads\". In cases where freight rates are related to weight the load allowances should be converted on the basis that one load weighs 25 kilograms. In cases where freight rates are related to cubic capacity, the load allowances should be converted on the basis that one load occupies 3/25 cubic metres. GENERAL ECONOMY IN USE OF TRANSPORT Necessity for journey 15102 - The necessity for any journey at Government expense should be fully established before the use of transport at Government expenses is authorized. Choice of route 15103 - a) The type of transport and route authorized for a journey at Government expense must be determined by the cost, the cheapest route in all cases being utilized. b) Air transport may only be used on journeys which justify its use. AUTHORITY FOR USE OF TRANSPORT How given 15104 - Authority for use of transport facilities at Government expense shall be given in writing by Permanent Secretaries/Head of Extra-Ministerial Departments or their authorized representatives in accordance with the provisions of Financial Regulations. Must be specific and not exceed approved scales 15105 - The free transport facility authorized must not exceed that for which provision is made in these Public Service Rules. If an officer wishes to avail himself of transport facilities in excess of these provided by the Public Service Rules, he must pay for such facilities himself in advance. The Permanent Secretary/Head of Extra- Ministerial Department should ensure that the free transport facilities authorized do not exceed the maximum allowed by these Rules, and also do not exceed those actually required for the journey in question in particular when the facilities include free fare for children the age of each child concerned must be ascertained and specified. Free transport facilities not transfer- able 15106 - Any officer who utilizes any part of the free transport facilities provided under these Public Service Rules for a purpose other than that for which it is authorized or who, having received a cash payment in advance to defray the cost of such facilities, fails to refund on demand any part thereof not used to defray the cost of the specific facility for which he received it, or who claims payment in arrears in respect of any such facility he has not utilized for the purpose claimed, is guilty of gross misconduct. Transport of Orderlies or Personal Attendants 15107 - No staff may travel at Government expense in the capacity of orderly or personal attendant to another officer unless the employment of an orderly has been authorized by the Bureau of Establishments, Training and Pensions, office of the Head of Service. Canoe transport 15108 - Canoe transport at Government expense may only be used when no cheaper or quicker means of transport is available. SECTION 2 - FREE TRANSPORT FACILITIES AVAILABLE **15201 **- The free transport facilities for which, subject to the principles laid down in Rules 15102 and 15103 officers (including temporary staff) are eligible in respect of journeys in Nigeria (including coastal journeys between Nigerian ports) are set out in Section 2 and 3 of this Chapter, in which; the family passenger fare allowance is for one wife and four child; the baggage allowance includes and is not additional to the tariff baggage allowance of a passenger ticket holder; the baggage allowance for a wife, child or servant only applies when the wife, child or servant actually travels. TYPES OF JOURNEY Duty journeys 15202 - For the purpose of transport facilities specified in Rule 15204 the following types of journeys will be regarded as on duty:- all journeys undertaken in the course of an officer's duty on specific instructions from his Permanent Secretary/Head of Extra-Ministerial Department or his representatives; journeys to obtain dental treatment; Journeys to new Station 15203 - For the purpose of these Rules Journeys to new station will be deemed to include: Journeys undertaken when assuming duty on first appointment (i.e. journeys to station from place of engagement or Nigeria home place); Journeys undertaken when proceeding on transfer (i.e. Journeys from old station to new station) Journeys to consult Medical Officer: i.e. journeys to and from the nearest Government Medical Officer when an officer is stationed or on leave at a place without medical facilities and his superior officer certifies that in his opinion the officer should consult a doctor; Journeys to obtain hospital treatment: i.e. journeys to and from hospital when a Government Medical Officer certifies that it is necessary for the officer to leave his station and proceed to the hospital in question for medical treatment; Journeys undertaken by wives and children of an Officer to obtain dental or hospital treatment and to consult a dental or a Medical Officer as in (b), (c) and (d) above; Health trips: i.e. journeys by an officer recommended by a Medical Board to leave his station for a change of scene or climate. Journeys undertaken when proceeding on retirement (in circumstances which render the officer eligible for retirement benefits) or for the purpose of repatriating the family, officer and personal effects of deceased officers; i.e journeys from station to place of original engagement (if so desired) of cheaper point (see definitions), Nigerian home place, Nigerian destination of final leave, whichever is appropriate, provided such, concession is utilized within six months of the date of retirement or of the death of the officer. Free transport facilities available for duty journeys 15204 - For the journeys specified in Rules 15202, the following free transport facilities are available For Journeys by Air; Air tickets for the officer, one spouse and four children of the following class of travel: First class for commissioners, Permanent Secretaries and above. Business class for officers on GL. 16 Economy class for officers on GL 07 – 15 Economy class for spouses and four children when traveling with the officer. For Journeys by Road or River Transport: Officers on GL. 01 - 06. Either ticket of cash in lieu of tickets at rates laid down from time to time in the appropriate Ministry of Finance circulars. Transport of motor vehicle and auto- cycle for repair 15205 - An officer, serving at a station where adequate motor repair facilities are not available, for when a motor vehicle is necessary for the proper performance of the duties of his office, may be allowed, on the authority of his Permanent Secretary/Head of Extra-Ministerial Department, free transport for his motor vehicle or part thereof to and from the nearest place where such facilities exist, for the purpose of effecting necessary repairs. Normally, this Rule will not apply to motor vehicles requiring ordinary maintenance or servicing but an exception may be made at the discretion of the Permanent Secretary/Head of Extra-Ministerial Department in cases where it is necessary for a vehicle to receive essential large scale servicing (for example, in the case of a new vehicle after the first 1000 kilometers). Free transport for motor vehicles 15206 - Subject to the principles laid down in Rule 15102, free transport by train or boat for an officer’s own motor vehicle may be granted by a Permanent Secretary/Head of Extra-Ministerial Department when an officer is purchasing a new vehicle. When an officer is assuming duty or is traveling on transfer, or on tour, or duty, transport of his motor vehicle may be allowed by Government if the Permanent Secretary/Head of Extra-Ministerial Department is satisfied that: the vehicle is necessary for the duty; and the transport of the vehicle is connected with the most economical means of transporting the officer while performing the duty (for example, when it costs Government less to transport the vehicle to those places in the officer's itinerary where he can use it for his own transport than to hire a vehicle at such places for this purpose) Extra equipment 15301 - When an officer requires to take with him loads which are necessary for the efficient performance of his duties (e.g. office equipment, survey instruments, tents, etc) he may do so at the discretion of his Permanent Secretary/Head of Extra-Ministerial Department. Official documents, etc by air 15302 - When it is necessary for the efficient performance of his duties, an officer travelling on duty by air may take with him at Government expense official documents, papers and office necessities up to a maximum of 10 kilograms in addition to the tariff baggage allowance included in his passenger ticket. 15303 - When proceeding on transfer an officer may be provided with free Government transport in his station between his house and airport, Sea-Port or motor park and vice versa on his arrival at his new station. Where Government transport cannot be provided, the officer may be reimbursed at rates approved by the appropriate Authorities.",{"id":118,"path":119,"dir":29,"title":120,"description":7,"keywords":121,"body":122},"content:3.Regulations:16.DUTY-AND-COURSES-OF-NSTRUCTION.md","/regulations/duty-and-courses-of-nstruction","DUTY AND COURSES OF NSTRUCTION",[]," DUTY AND COURSES OF INSTRUCTION OUTSIDE NIGERIA AND LOCALLY SECTION 1 - GENERAL SECTION 2 – DUTY VISITS OUTSIDE NIGERIA SECTION 3 – COURSES OF INSTRUCTION NIGERIA SECTION 4 - LOCAL COURSES OF INSTRUCTION SECTION 1- GENERAL Application 16101 - This Chapter applies to occasions which officers are required with prior approval of Government: to undertake special duty abroad; to discharge official duties during vacation leave abroad; to be on a delegation or visit to an organization abroad for a short period; to undertake course of instruction abroad including attachment to an organization abroad. In such an event, the officer shall be eligible for appropriate estacode allowance at the prevailing rates. PROCEDURE Obtaining Approval 16102 – Overseas tour by all Public Servants and estacode allowance payable shall be subject to the approval of the Head of Service on the recommendation of the Permanent Secretary/Head of Extra-Ministerial Department of the officer. In the case of other Public Officers, approval shall be obtained from the Governor or the Secretary to the State Government as the case may be. Before an officer on leave outside Nigeria undertakes official visit, prior approval of the Head of Service shall be obtained. The application for permission shall specify: details of the visit; duty or course proposed; why the visit, duty or course is considered warranted in the public interest; the appropriate duties on which it is proposed the officer should arrive in and depart from the country in which the duty or course is to be undertaken; the officer's address whilst absent from Nigeria; the probable duration of the duty or course; the total estimated cost including all travelling expenses, and fees (if any). Briefing of officer 16103 - An Officer required to undertake duties or a course of instruction outside Nigeria must be furnished by his Permanent Secretary/Head of Extra-Ministerial Department with detailed instructions regarding such duties or course and be informed in advance and in writing of the allowances and travelling facilities for which he will be eligible at Government expense in connection therewith. EFFECT ON LEAVE Special duty visit 16104 - Where an officer is required during his vacation leave to undertake any duty, the period of duty will be leave-earning and not leave consuming. A period of duty outside Nigeria during an officer's tour will be regarded as part of his tour See also Rule 13113). Course of instruction 16105 - The normal effect on the amount of leave due to an officer of his attending a course of instruction during his vacation leave is specified in Rule 13113. SECTION 2 - DUTY VISITS OUTSIDE NIGERIA 16201 - An officer on duty visit outside Nigeria shall be granted the following: Passages : Air passage for himself only; but where the duration of an officer's duties is not less than 9 months, his wife may accompany him at Government expense. Transport : Re-imbursement of actual expenditure or transport essential to the business of the visit. Estacode allowance at the following rates: Commissioner Secretary to State Government = US$300 per night Head of Service Permanent Secretary = US$260 per night Officers on GL. 16 = US$240 per night Officers on GL. 14 and 15 = US$205 per night Officers on GL. 10 – 13 = US$145 per night Officers on GL. 07 – 09 = US$105 per night Junior Officers on GL. 01 – 06 = US$65 per night Non-official members of Government delegation = US$200 per night Where, however, the cost of accommodation or hotel expenses of an officer travelling abroad is met by the host Government or institution, such officer shall be entitled to subsistence allowance at the approved rates per night. DISCHARGING DUTIES DURING VACATION LEAVE Away from normal place of residence 16202 - An officer who, with prior approval of Government, discharges official duties during vacation leave outside Nigeria and who is obliged to take accommodation away from his normal place of residence or home, will be treated as proceeding to such a destination on duty visit and will be eligible for duty allowance abroad as indicated in Rule 16201 so long as no accommodation is provided at Government expense at such a destination. AT OR NEAR PLACE OF RESIDENCE Refund of daily travelling expenses abroad 16203 - An officer for whom accommodation is provided who, with the prior approval of Government, discharges official duties during his vacation leave outside Nigeria is eligible for a refund of daily travelling expenses necessarily incurred in the discharge of such duties plus a daily subsistence allowance at the appropriate rate. SECTION 3 - COURSES OF INSTRUCTION OUTSIDE NIGERIA Condition **16301 **- An officer who is permitted to attend a course of instruction is eligible for the benefits set out in this section provided that he has signed an agreement to refund to Government all expenses connected therewith if he: does not obtain a certificate of satisfactory attendance at the course, or does not return to Nigeria, or undertakes any other course of instruction without the specific approval of Government, or resigns from the Abia State Civil Service within a period of three years of his completing such a course Passages 16302 - A Senior officer sent overseas on a course of instruction will be eligible for free air passage for himself only; but where the duration of the course of instruction is not less than nine months, his spouse may accompany him at Government expense. 16303 - Special rates of allowances, etc are prescribed from time to time for certain courses of instruction, and they apply to all officers attending the courses in question. Courses with special rates 16304 - Officers who with the prior approval of Government attend courses of instruction (other than one to which Rule 16303 applies) are entitled to be paid the difference between their normal estacode allowance and the allowances/Facilities offered by the donor country where the latter is lower than the official estacode. Overseas employment during Training courses 16305 - An officer undergoing a training course overseas who receives a salary from an employer in the overseas country will not be eligible for any salary or allowance from the Abia State Government except as may be specifically approved by the Permanent Secretary, Bureau of Establishment, Training and Pensions. EXTERNALLY-ASSISTED COURSES Definition **16306 **- Where training facilities under a foreign Government's technical assistance scheme is required, all application forms for the nomination of candidates will be forwarded to the Abia State Planning Commission for processing. Condition 16307 - Officers attending courses of instruction under a technical assistance scheme will continue to receive their salaries and all other conditions of service will be decided in accordance with the existing arrangements between the donor government and the Abia State Government. Certain courses to be grantee as leave without pay 16308 - Where an officer is permitted on the recommendation of his Permanent Secretary/Head of Extra-Ministerial Department to take a course of instruction at the officer's own request, special condition may be imposed. These conditions will be decided by the Permanent Secretary, Bureau of Establishments, Training and Pensions and may include the grant of leave without pay and the withdrawal of all or any of the allowances or other privileges prescribed in this Chapter. In such cases it is the responsibility of the Permanent Secretary/Head of Extra-Ministerial Department to inform the officer in writing, before his departure, of the conditions which have been decided. SECTION 4 - LOCAL COURSES OF INSTRUCTIONS Definition 16401 - Local course of instruction is a course which an officer takes locally in Nigeria but outside his own station. 16402 - An officer attending a local course of instruction at any state or Federal Training Centre, University or other approved Public Service Training Institution is eligible for training allowance as follows: For courses exceeding 28 days and where boarding and lodging are, not provided by the Training Institution concerned, Officers will be entitled to allowances at the following rates: GL. 16 = ₦1,500.00 per day for the first 28 days GL. 14 – 15 = ₦1000.00 per day for the first 28 days GL. 12 – 13 = ₦500.00 per day for the first 28 days GL. 07 – 10 = ₦300.00 per day for the first 28 days GL. 01 – 06 = ₦200.00 per day for the first 28 days For courses not exceeding 28 days, officers will be entitled to allowances at the following rates: GL. 16 = ₦1,500.00 per day GL. 14 – 15 = ₦900.00 per day GL. 12 – 13 = ₦400.00 per day GL. 07 – 10 = ₦200.00 per day GL. 01 – 06 = ₦150.00 per day Where the training institution provides only accommodation in which the trainee must reside, officers will be entitled to 75% of the rates at (a) or (b) above.",{"id":124,"path":125,"dir":29,"title":126,"description":7,"keywords":127,"body":128},"content:3.Regulations:17.ALLOWANCES.md","/regulations/allowances","ALLOWANCES",[]," ALLOWANCES - GENERAL SECTION 1 - GENERAL SECTION 2 - UNIFORM ALLOWANCE SECTION 3 - RESETTLEMENT ALLOWANCE SECTION 4 - TEACHING ALLOWANCE SECTION 5 - WARM CLOTHING ALLOWANCE SECTION 6 - OTHER ALLOWANCES SECTION 1 – GENERAL Allowances not a right 17101 - Nothing in these Rules shall give any officer a right to any of the allowances set out in this Chapter, the provisions of which may at any time be revoked, altered, added to or amended at the discretion of the Government. SECTION 2 - UNIFORM ALLOWANCE Eligibility 17201 - Uniform allowance at the rates set out hereunder is payable to senior officers on first appointment or promotion to the post listed here-under: Post Amount of Allowance Fire Officers 2400.00 per annum SECTION 3 - RESETTLEMENT ALLOWANCE Resettlement allowance previously known as disturbance allowance not an emolument 17301 - Resettlement allowance is granted in compensation for out- of-pocket expenses not covered by other regulations, but which are incurred by the officers in the course of transfer as defined in Rule 17302. Definition of transfer 17302 - For the purpose of this Chapter \"transfer\" includes the following: transfer from one station to another during a tour of service; evacuation, on the instructions of the appropriate housing authority, from a Government quarter, of an officer allocated the quarter on other than a purely temporary basis, for the reason that the quarter is required for another office; provided that the officer thus forced to leave quarter is obliged thereby to move outside the residential area concerned. Any claim made under this sub-paragraph should be supported by a certificate from the appropriate housing authority to the effect that the move in respect of which a claim is made constitutes a move from one residential area to another at the instruction of the housing authority. Not a right 17303 - Nothing in these rules shall give any officer a right to resettlement allowance and the provision of these rules may be revoked, altered, added to or amended at any time. Rate of payment 17304 – Resettlement Allowance shall be paid at the rate of 5% of an officer's annual salary. Not payable if transfer at officer’s own request 17305 – An officer whose transfer is at his own request shall be entitled to only transport allowance and not resettlement allowance. SECTION 4-TEACHING ALLOWANCE Part-time teaching allowance 17401 – The following rates of allowance are payable to teachers who teach/lecture on part-time basis: Part-time Lecturer/Instructor (Members of Staff) = ₦200 per hour Part-time Lecturer/Instructor (Outsider) = ₦250 per hour Full time teaching allowance 17402 - Officers in the Professional, Administrative, Executive, Technological and Allied Cadres whose normal duties do not involve teaching but who are posted to full-time teaching in departmental/training institutions and other recognized institutions shall be paid an allowance of N1,200.00 per annum during the period of such postings. House Master/Mistress allowance 17403 - A House Master/Mistress is eligible for master/mistress allowance at the rate of ₦200 per month. Science/ Mathematics Teachers' allowance. **17404 **- Science/Mathematics Teachers are eligible for a Science/Mathematics Teachers' Allowance at the rate of ₦250.00 per month. Laboratory Attendants' allowance 17405 - Laboratory Attendants who in addition to their normal duties are required to work with their evening class section of the Institution shall be paid an allowance at the rate of N20 per day. SECTION 5- WARM CLOTHING ALLOWANCE Definitions 17501 - In this Section the word \"officer\" means a Nigerian Officer appointed to a senior or a junior post, but it does not include Government scholars and other persons awarded Government bursaries under the ministry of Education scholarship or training award scheme. Eligibility 17502 - An officer who is required by Government to proceed to a foreign country on duty or on an approved course of instruction will be eligible for a warm clothing allowance of $360.000. Exception 17503 - Warm clothing allowance is not payable to an officer under the following conditions: if the duty or course is undertaken during the period of the officer's normal vacation leave spent in a country with cold of temperate climate; if the duty or course is entered upon as a result of the officer's own application and is taken in conjunction with his normal vacation leave; if the duty or course which the officer is directed to undertake takes place earlier than three years from the date on which he last drew a warm clothing allowance. SECTION 6 - OTHER ALLOWANCES Meal subsidy 17601 - Meal subsidy shall be paid to all officers on Grade Levels 01-16 above at the following rate: GL. 01 – 06 = ₦400 per month GL. 07 – 10 = ₦600 per month GL. 12 – 14 = ₦800 per month GL. 15 – 16 = ₦900 per month Entertainment allowance 17602 - Entertainment allowance shall be paid to officers on GL.15 and above at the following rate: GL. 15-16 = ₦600.00 per month Utility allowance 17603 – Utility allowance shall be paid to all categories of officers at the following rates: GL.01 – 06 = ₦200.00 per month GL.07 – 10 = ₦400.00 per month GL.12 – 14 = ₦600.00 per month GL.15 – 16 = ₦900.00 per month Rent subsidy 17604 – Officers who are not living in Government quarters are entitled to monthly rent subsidy at the rate of 20% of monthly basic subsidy. Officers who live in Government quarters or who are provided with residential accommodation at Government expense are not entitled to rent subsidy. However, the applicable rent subsidy will be used in calculating their retirement benefits. Books/projects allowance **17605 **- Books/Projects allowances for Officers attending various courses at the Federal Training Centers, Treasury Schools and Universities in Nigeria shall be paid as follows: Course/Projects Allowance Certificate and National Diploma courses = ₦5,000.00 HND and First Degree courses = ₦6,000.00 Masters and Ph.D course = ₦8,000.00 Non-accident bonus **17606 — **Non-Accident Bonus shall be paid to Motor Drivers, Driver/Mechanics and Plant Operators not involved in any accident during a period of one year, at the rate of ₦1,500 per annum. Full record of all accidents 17607 - Officers in charge of Transport shall keep a full record of all accidents in which drivers are involved whether or not they are at fault. Forfeiture of bonus 17608 - Drivers who are at fault will forfeit the bonus. When payable 17609 - The bonus is payable only in December on the strength of a Non Accident Bonus Certificate to be issued by the Officer-in-charge payable of Transport. Domestic servants of officers 17610 – Officers on GL. 16 are entitled to two domestic Servants on GL. 03 step 8. Officers on GL.15 are entitled to one domestic servant on GL.03 step 8. Salaries of domestic servants **17611 **- The salaries of domestic servants shall be paid as personal Salaries of allowance to the entitled officers. Responsibility Allowance for confidential secretaries 17612 – Responsibility Allowance shall be paid to chief confidential Secretaries serving the Governor, the Deputy Governor, the Chief Judge of the State, the President Customary Court of Appeal, the Secretary to the State Government and the State Head of Service at the rate of N6000 per annum. The allowance shall be paid to Chief Confidential Secretaries attached to Commissioners, Chairman Civil Service Commission, Chairman Local Government Service Commission and Permanent Secretaries at the rate of ₦5,000 per annum. Shift duty allowance 17613 - Officers who perform shift duties and not health professionals shall be paid shift duty allowance at the rate of 12.5 percent of their monthly salaries.",{"id":130,"path":131,"dir":29,"title":132,"description":7,"keywords":133,"body":134},"content:3.Regulations:18.ACTING-APPOINTMENTS-AND-ALLOWANCES.md","/regulations/acting-appointments-and-allowances","ACTING APPOINTMENTS AND ALLOWANCES",[]," ACTING APPOINTMENTS AND ALLOWANCES SECTION 1 - ACTING APPOINTMENT SECTION 2 - ACTING ALLOWANCES SECTION 1 - ACTING APPOINTMENT When made 18101 - When it is necessary that a particular duty post (of status not lower than Grade Level 13) should continue to be filled at a time when no officer of corresponding substantive rank is available for posting thereto, some other officer other officer may, with the approval of the Civil Service Commission be formally appointed by notice in the gazette to act in the duty post and assume either fully or in part, the duties and responsibilities thereof. Note made unless Necessary 18102 - The mere fact that the substantive holder of a duty post will be absent therefrom for a short period (I.e. on casual leave or on the Sick list) does not in itself justify an acting appointment; there may however be circumstances (such as compliance with statutory provisions) which necessitate the making of an acting appointment for a relatively brief period. The decision whether an acting appointment is necessary or desirable in any particular case will rest with the Abia State Civil Service Commission. Not a form of trial promotion 18103 - Acting appointments are not intended as a means of testing the suitability of officers for promotion; they will normally be made only in order to fill posts that are temporarily vacant and their duration should be limited accordingly. 18104 - Recommendations for acting appointment must be forwarded to the Abia State Civil Service Commission on General Form No. GEN. 66 and must include thereon a Certificate to the effect that the acting officer will assume the full duties and responsibilities of the post in question. Approved acting appointments will be gazetted by the Abia State Civil Service Commission but it will on no account be back-dated to a period in excess of six months of the date of receipt of the recommendation by the Commission. Date of commencement 18105 - The date on which an acting appointment commences will be indicated in the gazette notice authorizing the appointment. Normally, the gazetted date of commencement will be that on which the acting officer takes over the duties and responsibilities of the post, except that if he takes over from the substantive holder the gazetted date of commencement will be earlier than that on which the latter, after handing over; leaves the station or the post takes over substantively or himself commence to act in another post in the same station, or commences vacation leave in the same station, whichever is applicable according to circumstances. Date of Cessation 18106 - The date on which an acting appointment ceases will be indicated in the gazette notice reverting the officer's appointment normally, the gazetted date of cessation will be that on which the acting officer relinquishes the duties and responsibilities of the post, except that if he hands over to the substantive holder, the gazetted date of cessation will not normally be later than the date on which the letter, before taking over arrives in the state ceases to hold substantively or to act in another post in the same station, whichever is applicable according to circumstances. Ministries shall be required to notify the Abia State Civil State Civil Service Commission when officers revert from acting appointments by completion of form No. Gen 15A which shall be forwarded not less than two weeks before cessation of the acting appointment. Effect of Casual or Special Leave 18107 - An acting officer will not be regarded as relinquishing the duties and responsibilities of his acting appointment by proceeding on casual or special leave within the country, provided he spends such leave in Nigeria (or on a Sea voyage between Nigerian ports) and provided it is not necessary during any such leave to appoint another officer to act in the duty post in question. SECTION 2-ACTING ALLOWANCES When payable 18201 - An officer duly gazetted as acting is eligible for acting allowance at the appropriate rate specified in Rule 18202 and 18203 whichever is applicable from the gazetted date of commencement of his acting appointment to the date immediately preceding the gazetted date of termination thereof (both dates inclusive), except for any days in excess of 14 days of continuous absence from duty on account of ill-health. No allowances will be paid if the period of acting appointment does not extend beyond 14 days. Rates of Acting Allowance 18202 – When an officer has been recommended to act in a grade immediately higher than his own, he will be regarded as adequately performing the full duties of the higher post and shall be entitled to 100 percent acting allowance after he has served at least two years in his substantive grade. An officer is required to serve for at least one year in his substantive rank before he is eligible to draw 50 percent acting allowance in respect of the post immediately higher than his own. When an officer has been requested to act in a post two or more grades above his substantive rank, the maximum amount of acting allowance which he may receive, will be calculated as the difference between the salary of his substantive appointment and the salary of the post immediately superior to his own. An officer who is acting in a grade higher than his own but who has not served for at least one year in his substantive rank shall not be entitled to any acting allowance. Effects of acting appointment on allowance 18203 - Where a gazetted acting appointment requires an officer to discharge simultaneously the duties of more than one office, the following rules shall apply: If the two offices are distinct and separate offices in different departments, they do not stand to one another in any immediate relation of superiority or sub-ordination, the rate of acting allowance payable will be fixed at an appropriate amount not exceeding half the minimum basic salary of the post (or, if both are held on acting appointments, of the higher of the two); If the two offices stand to one another in immediate relation of superiority or subordination no acting allowance will be payable unless one of them is higher than the acting officer's substantive post, in which event the rate of acting allowance payable will be in accordance with Rule 18202. The effect on certain special remuneration **18204 **- Where either the acting officer's substantive posts or the post in which he is acting is associated with some special form of remuneration (i.e other than basic salary, inducement addition, or temporary addition to-rates of pay), the effect of such remuneration on the acting allowance payable will be governed by such rules as may be specified by the Government in relation to such remuneration. Officers receiving personal allowances 18205 – If an officer is in receipt of a personal allowance in addition to the normal emoluments of his substantive office, such personal allowance will be treated as part of his substantive basic salary for the purpose of calculating acting allowance. Contract officers and re- engaged Pensioners 18506 - The substantive basic Salary of a contract officer or re-engaged pensioner will, for the purpose of calculating acting allowance in accordance with Rule 18202, be taken as the officer's actual basic salary less contract addition. Consolidated Salary 18207 - In the case where an officer eligible for inducement addition in a long scale is acting in a super-scale office with a consolidated basic salary, the rate of acting allowance payable will be calculated at the rate of the difference between the consolidated salary of the higher office and the basic salary plus the inducement addition associated with the lower post.",{"id":136,"path":137,"dir":29,"title":138,"description":7,"keywords":139,"body":140},"content:3.Regulations:19.TRANSPORT-ALLOWANCE.md","/regulations/transport-allowance","TRANSPORT ALLOWANCE",[]," TRANSPORT ALLOWANCE SECTION 1 - TRANSPORT ALLOWANCE SECTION 2 - KILOMETRE ALLOWANCE SECTION 1 - TRANSPORT ALLOWANCE Rates 19101 - Officers are entitled to transport allowance at the following rates:- Officers on GL. 01-06 = ₦600.00 Officers on GL. 07-10 = ₦900.00 Officers on GL. 12-14 = ₦1,100.00 Officers on GL. 15 – 16 = ₦1,200.00 SECTION 2 - KILOMETRE ALLOWANCE RULES Limited to Official running 19201 - Kilometre allowance may only be drawn in respect of distance travelled on official duty within the state. House to Office journeys included 19202 - Kilometre allowance may not be drawn in respect of journeys between an officer's quarters and his normal place of work except when an officer who is required by his superior officer to return to his place of work outside the normal working hours and when the officer is allocated quarters so far from his normal place of work, his Permanent Secretary/Head of Extra-Ministerial Department being fully satisfied that near quarters are not available that his essential house-to-work journeys exceed 640 kilometres a month. Journeys in excess of 640 kilometres may be treated as having been undertaken on official duties. Not payable when other transport used 19203 - Kilometre allowance may not be drawn in respect of journeys for which the officer also utilizes other transport at Government expense for the transport of himself, his wife, and servant or baggage save, in special cases with the prior approval of the officer's Permanent Secretary/Head of Extra-Ministerial Department; when an officer is proceeding on transfer. Motorcycle rate of allowance 19204 - An officer who owns a motorcycle and uses it on official journeys shall be paid an allowance at the rate of N3.00 per kilometer. This precludes journeys from the officer's residence to his normal place of work. Motor Vehicle; rate of allowance 19205 - An officer who owns and maintains a motor vehicle and uses it for official journeys undertaken either within or outside his duty station shall be entitled to kilometre allowance at the rate of ₦5.00 per kilometre. Claims for allowance 19206 - Claims for payment of kilometre allowance are required to be submitted monthly. Payment vouchers for kilometre allowance shall be supported by certificates that no other allowance has been or will be paid in respect of that month. Claims not submitted within two months will be disallowed unless there is valid reason for the delay.",{"id":142,"path":143,"dir":29,"title":144,"description":7,"keywords":145,"body":146},"content:3.Regulations:20.DUTY-TOUR-ALLOWANCE.md","/regulations/duty-tour-allowance","DUTY TOUR ALLOWANCE",[]," DUTY TOUR ALLOWANCE 20001 - Duty tour allowance is granted to enable officers pay for lodging and feeding expenses during official tours. The rates applicable are as follows: - Commissioners, Head of Service, Secretary to State Government = ₦20,000.00 Permanent Secretaries/Directors-General = ₦15,000.00 Directors, GL. 16 = ₦10,000.00 Officers on GL. 14 - 15 = ₦7,000.00 Officer on GL. 10 - 13 = ₦5,000.00 Officer on GL. 07 - 09 = ₦2,500.00 Officers on GL. 01 - 06 = ₦1,000.00 The allowance is not an emolument or an addition to an officer's salary. However, if it is shown to the satisfaction of the Government that an officer has endangered his health by failing to provide himself with adequate boarding/lodging, he will be liable to face disciplinary action. Not a right 20002 - Nothing in these Public Service Rules shall give any officer a right to duty tour allowance and the provisions of this chapter may at any time be revoked, altered, added to or amended at the discretion of the Government. Transport Charges 20003 - The transport/air ticket and cost of local running should be determined departmentally depending on the nature of the tour and the prevailing transport charges. Allowances payable only when official tours duly authorized **20004 **- The payment of the above allowances should be made only in respect of official tours duly approved by the appropriate authority in each case. Rates of personal rights do not in increase rate of duty tour allowance 20005 - Personal conversions of salary or any additions to salary not involving promotion from one grade to another, which brings an officer's salary into a high category (as quoted in Rule 20001) than that applicable to his colleagues in the same grade, do not make him eligible to receive Duty Tour Allowance at a rate higher than that for which his colleagues on normal salaries in the same grade are eligible.",{"id":148,"path":149,"dir":29,"title":150,"description":7,"keywords":151,"body":152},"content:3.Regulations:21.INVENTIONS-AWARDS-COMMITTEE.md","/regulations/inventions-awards-committee","INVENTIONS AWARDS COMMITTEE",[]," INVENTIONS AWARDS COMMITTEE Appointment 21001 - There shall be constituted for the purpose of the Rules in this Chapter an Award Committee which shall consist of a Judicial or Legal Officer appointed by the Head of Government as Chairman and such other persons as the Head of Government may from time to time appoint by notice in the gazette. Functions 21002 - The functions of the Awards Committee shall be to make investigations and recommendation in connection with Rules 21008 and 21009. 21003 - The Awards Committee may make rules for regulating their proceedings, but no such rules shall come into force until they shall have been approved by the Head of Government. An Officer shall be entitled to appear personally before an Awards Committee or be represented in such a manner as the Awards Committee may approve. All conclusions of the Awards Committee shall be embodied in recommendations which shall be forwarded to the Head of Government. Provisional protection of invention 21004 - An officer who has made an invention must immediately report it under secret cover to government through his Permanent Secretary/Head of Extra Ministerial Department. He may, at his own expense, and shall, at the expense of Government if so required, lodge, an application for provisional protection with the Registrar of Patents and Designs. When so lodging any such application, the officer shall simultaneously send a copy thereof to the Head of Government through the Principal Secretary. The Head of Government shall decide as expeditiously as possible whether the invention shall be regarded as secret and his decision shall be forth-with communicated to the officer's Permanent Secretary/Head of Extra - Ministerial Department for the information of the officer. CONTROLLING RIGHTS IN PATENTS Government’s Opinion 21005 – As soon as practicable the Head of Government shall decide whether the officer shall or shall not be allowed rights in the patent and his decision shall be communicated to the officer's Permanent Secretary/Head of Extra - Ministerial Department for the information of the officer. Where an invention is in all respects alien to the employment of the officer, he shall normally be granted the full rights in such inventions pending the decision of the Head of Government as to the controlling rights, all rights in the invention shall be deemed to belong to and be held in trust for the Government. Rules applicable when an Officer is allowed controlling rights 21006 - If the Head of Government decides that the officer shall be allowed controlling rights in the patent, the following provisions shall apply:- the officer shall, subject to the provisions of Rule 21004 be responsible for all expenditure in taking out the patent; the Head of Government may attach to his decision such conditions as he may think fit; in particular he may reserve to Government a right of user of the invention free of royalty and/or may reserve to the Government right to share of any commercial proceeds; the officer may, whether any rights are reserved under sub paragraph (b) or not, apply to the Award Committee, through his Permanent Secretary/Head of Extra Ministerial Department for an award in respect of his invention Rules applicable when the Officer is not allowed controlling rights 21007 - If the Head of Government decides that the officer shall not be allowed controlling rights in the patent the following provisions shall apply: the officer shall assign all his right in the invention to government the Government shall be responsible for all expenditure in taking out the patent; the Head of Government shall decide whether the officer shall or shall not be allowed to share of any commercial proceeds; the officer may, whether he is allowed a share in the commercial proceeds or not, apply to the Awards Committee through his Permanent Secretary/Head of Extra Ministerial Department for an award in respect of his invention. AWARDS AND SHARES OF COMMERCIAL PROCEEDS Determination 21008 - The question whether an Award shall be made, the amount thereof, and the amount of the share of commercial proceeds to be reserved to the Government under Rule 21006 (b) or allowed to the officer under Rule 21007 (c) shall be determined by the Head of Government after investigation by the Awards Committee in fixing the amount of any award or share of commercial proceeds; any reasonable expenses to which the officer may have been put in connection with his invention shall be taken into account; the reservation of a right of user free of royalty to the Abia State Government shall not be taken into account, but if and when such right shall be exercised by the Government, material change shall, for the purpose of Rule 21009 be deemed to have taken place. 21009 - In the event of material change taking place, in the circumstances which existed at the time when an award or allocation of commercial proceeds was made, the original decision under Rule 21008 may be modified by the Head of Government after further investigation by the Awards Committee; provided that, in any such modification of the original decision, the amount of an award which has been paid shall not be reduced. Where the inventor considers an award by the Head of Government unacceptable, he may apply to the court to determine whether or not such an award is a fair remuneration under the Patents and Design Act (Cap. 344). Secrecy 21010 - Nothing in this Chapter shall affect the liabilities of any officer under the provision of the official secrets Act (Cap. 335).",{"id":154,"path":155,"dir":29,"title":156,"description":7,"keywords":157,"body":158},"content:3.Regulations:22.OVERTIME.md","/regulations/overtime","OVERTIME",[]," OVERTIME Definition Definition 22001 - Overtime is time spent in performing official duties outside normal hours of work. **22002 **- Overtime allowance shall be paid to officers on GL. 01-10 who actually do overtime. Authority for working overtime 22003 - Only overtime work duly authorized and approved by Directors and above shall qualify for payment. Normal working week 22004 - The normal working time per week for the purpose of computing overtime payment due under this chapter shall consist of five days of eight hours a day from Monday to Friday. Payment of Overtime 22005 - Payment for Overtime where due will be made for time worked in excess of the normal working day. Method of calculating Overtime 22006 – Overtime shall be calculated in half hours and to nearest half-hour. Example: a man works 15 minutes overtime that period is disregarded for the purpose of over time payment. Overtime shall be computed in respect of each day and there shall be no aggregation of periods disregarded under section (a) of this Rule. Payment shall be made monthly. Rate of payment of Overtime 22007 - Payment for overtime on normal working days will be at the rate of time and a quarter. 22008 - The hourly rate of salary shall be calculated at 1/190th of the monthly salary for the monthly rated staff. Work-free days 22009 - For the purpose of this Chapter a \"work-free day\" means that day in each period of seven days which is regarded as work-free, e.g. for a large number of officers, Saturdays and Sundays are normal work-free days, but this is not always so, hence the need for a generic term: Payment for time worked on work-free days 22010 - For time worked on work-free days, double time hourly rate shall be paid; subject to a minimum payment for four hours in respect of each day. Payment for time worked on public holidays 22011 - Established staff will receive for actual time worked up to eight hours at the scheduled single-time hourly rate subject to a minimum payment as for four hours. Time worked for in excess of eight hours will be paid at the scheduled time-hourly rate. Fees paid by public for overtime services rendered by officers 22012 - These are credited to Government revenue, the officers in question receiving payment for Overtime under this chapter. Effect on acting appointment 22013 - Where an officer eligible for overtime payments is gazetted as acting in a post which attracts overtime payments, he will be paid for overtime on his full acting salary. If however, the post in which the officer is acting is one which does not attract overtime payments, no overtime payment will be made; but if the officer receives no acting allowance in the post for the reason that his substantive salary is higher than the minimum of the acting post, he will qualify for Overtime payment at the rate attaching to his substantive salary notwithstanding the fact that the acting post is not in itself overtime- earning. Limitation of total monthly overtime 22014 - No officer qualified for overtime payments shall work overtime in excess of 45 hours in any one month, unless this is authorized in special circumstances by the Permanent Secretary/Head of Extra-Ministerial Department. 22015 - Except where the salaries have been so fixed taking into consideration the special circumstances of the duties being performed, monthly-rated, established staff, will, wherever practicable, be given time off on a working day in lieu of time worked on a work-free day or public Holiday.",{"id":160,"path":161,"dir":29,"title":162,"description":7,"keywords":163,"body":165},"content:3.Regulations:Accounting Procedure.md","/regulations/accounting-procedure","Accounting Procedure",[164],"ACCOUNTING PROCEDURE AND EQUIPMENT"," ACCOUNTING PROCEDURE AND EQUIPMENT Instructions of the Accountant General 1301 - By the provision of the Finance (Control and Management)Act 1958,\nthe Accountant-General shall issue from time to time Financial\nRegulations, Accounting Code, Audit Guide and Accounting Manuals to be\nfollowed by Accounting Officers and other and accounting affairs of the\nState which are not by law assigned to any other Accounting Officer. General Standardization of Accounting Procedure. 1302 -It is in the interest of economy and flexibility in the transfer\nof Accounting Staff between Ministries and Extra-Ministerial Departments\nthat there is within limits, a degree of Standardization in the\naccounting procedures in use in all Ministries and Self-Accounting\nUnits. For this purpose, Ministries/Extra-Ministerial Departments shall\nuse the Financial Regulations, Treasury Accounting Manual and Treasury\nFinancial Circulars issued by the office of the Accountant-General in\naccounting for their day-to-day Financial transactions. Responsibility of the Accountant- General 1303 - In order to ensure accountability in the Financial Management of\nthe economy the Accountant-General has the responsibility for providing\nadequate Accounting systems in the Extra-Ministerial Departments for the\ncontrol of the collection and disbursement of Public funds and the\nco-ordination of these control system between the various Ministries in\ngeneral and between them and the office of the Accountant-General in\nparticular. Accounting Procedure: Approval of 1304-Any material variation of an existing accounting procedure, or the\nproposed accounting procedure to introduce into a new office,must be\napproved by the Accountant-General after consultation with the\nAuditor-General. Accounting equipment: Approval for purchase 1305- The purchase of accounting equipment or machines,in connection\nwith a variation of an existing procedure, or an installation in a new\noffice, or in replacement of a major item of equipment must be approved\nby the Accountant-General. Approval for Application form of 1306 / The form of application to the Accountant-General for approval\nfor a variation to an existing procedure or the introduction of order.\nin numbered paragraphs,which, when approved, will form the\nbasis for the Accounting Code of the Ministry/Extra-Ministerial\nDepartments or Unit. Accounting Code: Distribution of. 1307 - The approved Accounting Code of the Ministry/Extra-Ministerial\nDepartment or Self Accounting Unit will be issued to all officers within\nthe Ministry and a copy thereof will be forwarded to the\nAccountant-General and to the Auditor-General.",1725459474470]